Index | Faculty Senate | UNCA

10.0 COMMITTEES AND SERVICE APPOINTMENTS

10.1 Governance (SD9216S)

The faculty have a tradition of influence and involvement in governance and decision making at UNC Asheville. The structures through which faculty participate in decision making include: the UNC Asheville Faculty Senate; the University Planning Council; the Position Allocation Committee; elected committees; appointed standing committees; and other appointments/assignments. All full-time faculty can expect to serve on one or more of these bodies. Faculty are encouraged to register their professional judgments through these groups as the task of delivering educational services to our students and managing the institution is a joint effort of faculty, administration, staff and students. In appointing or electing members of committees, attention should be paid to gender, racial, and professional diversity. Unless specified otherwise, committee members may be reelected or reappointed to a committee the year after their term is completed.

The Provost, with approval from FWDC, may temporarily increase the number of members within a committee on an as-needed basis for one academic year with the possibility of renewal. Any increases in the number of members must reflect the original intent of committee membership.

10.1.1 University Planning Council (UPC) (SD8407S SD8312S

The University Planning Council, recreated in the spring of 2007, functioned, in a previous form, as an advisory committee to the Chancellor and the Faculty Senate for over two decades after it was first constituted in 1980-81.

Purpose

The University Planning Council provides a context for sharing information and making recommendations to the Chancellor as requested by the Chancellor or the campus community with respect to matters of budget, programs, planning, state administration, mission, and campus life.

Duties 

  1. Assist in the development, communication, and implementation of University planning.
  2. Participate in the annual setting and communicating of University budget priorities.
  3. Review periodically the University mission, goals, values, and strategic plan, and progress towards realizing these.
  4. Provide advice to the Chancellor about monitoring institutional effectiveness.
  5. Help respond to UNC System initiatives and directives.
  6. Meet periodically with the Board of Trustees as appropriate to discuss these or similar issues.

 Membership

  • 8 members of the faculty, including the 6 members of the Institutional Development Committee, the remainder appointed by the senior academic officer

  • 4 members of the staff, one of whom is selected by Staff Council and the remainder appointed by the Chancellor

  • 2 students, one of whom is selected by SGA and one appointed by the Vice Chancellor for Student Affairs

  • Chancellor

  • Vice Chancellors (Academic Affairs, Finance and Operations, Student Affairs)

  • Chief of Staff

  • Director of Institutional Research

  • Chief Information Officer

  • Director of Human Resources

  • Director of Institutional Effectiveness

Appointments will be made by the end of the spring semester and, where possible, for two-year staggered terms. Unexpected openings will be filled by consultation of the Chair and the Vice Chair.

Chair

The Chancellor will serve as Chair and the Chair of the Institutional Development Committee will serve as the Vice Chair.

10.1.2  Position Allocation Committee (SD2014F) (SD8508S) (SD1904S)

The Position Allocation Committee is the primary means by which faculty can have input into the allocation process whenever a new faculty line is available or whenever an existing line becomes open (through retirement, resignation, or non-renewal of contract).

Structure:

The Committee consists of:
  • Provost
  • Dean of Natural Sciences
  • Dean of Social Sciences
  • Dean of Humanities
  • Associate Provost and Dean of University Programs
  • 4 Department Chairs or Program Directors, serving staggered 2-year terms

           --One from each program area, chosen by the chairs and program directors in that program area.
           --No person may be reappointed for consecutive terms.  
           --No department/program may be represented by its chair/director in consecutive terms.

  • 1 Faculty Senate representative, serving 2-year term

          --Appointed by the Faculty Senate Executive Committee. 
     

Two persons from the same department should never serve on this committee at the same time. 

Duties:
  • To consider the faculty hiring implications of the university's strategic objectives, curricular reforms, national trends in higher education, and current university data.
  • To review faculty hiring guidelines annually based on assessment of university faculty needs.
  • To make recommendations to the Provost regarding the allocation of faculty lines to academic departments and programs after considering requests for positions, assessment of university faculty needs, and faculty hiring guidelines.

 Rules for Voting:
A member may not vote for a proposal from his or her department or program of appointment or joint appointment.

10.1.3 Faculty Senate (see also Section 10.2.2)

The UNC Asheville Faculty Senate is empowered to act as the legislative body of the faculty. See Section 14.1 for the complete text of the Constitution of the Faculty Senate. Senate Committees include: Executive, Academic Policies, Institutional Development, Faculty Welfare and Development. Senate action is reported to the faculty and forwarded to the Chancellor or the Provost and VCAA. The Chancellor must approve all policy proposals and new programs from the Faculty Senate and the Provost and VCAA approves all course proposals. Faculty may discuss, amend, endorse or veto any Senate action as prescribed in Article II, Section 1, of the Senate Constitution.

10.1.3.1 Requirement for Two Readings of All Matters of Policy (SD0288F)

Motions involving matters of policy shall be proposed in writing to the Faculty Senate one meeting in advance of their consideration. A two-thirds vote of the members present will be required in order to propose and consider a motion regarding a matter of policy during a single meeting.

10.1.3.2 Computerized Senate Document System

Senate documents and minutes are available on the web at: https://www3.unca.edu/facultysenate/minsanddocs.html.  The official documents remain the originals with the signatures of the Senate Chair and Provost and VCAA or Chancellor. Documents and minutes beginning with the 1977-1978 academic year have been entered into the system. Documents from earlier years will be entered as time allows.

10.2 Elections by the Faculty (SD9213S)

As directed by The CodeUNCA Tenure Policies and Regulations, various policy statements, and terms of specific gifts to UNC Asheville the faculty annually elects members to the Faculty Senate and the committees described in this section. 

10.2.1 Eligibility and Election Procedures

In order to determine faculty eligibility to vote and stand for election, the Provost and VCAA shall inform FWDC of

10.2.1.1 Eligibility to Vote

Faculty members serving on the Chancellor’s staff or the staff of the Provost and Vice Chancellor for Academic Affairs will not be eligible to vote or stand for election on Faculty Senate or faculty elected committees regardless of rank or teaching load.  Individuals serving in Special Fixed-Term Faculty Appointments ( 14.2 Section III:c. 1.d.) will not be eligible to vote. All other full-time ranked faculty members and all faculty members in phased retirement will be eligible to vote.

10.2.1.2 Eligibility to Stand for Election

Eligibility to stand for election for Faculty Senate and faculty elected committees is governed by both general requirements and requirements specific to the particular elected body.  Requirements related to all faculty elections are listed below.  Specific requirements for the Faculty Senate are found in Section 10.2.2; the Committee of the Tenured Faculty in Section 10.2.3, the Faculty Committee on Hearings in Section10.2.4; the Faculty Grievance Committee in Section 10.2.5; the Post-Tenure Review Committee in Section 10.2.6; the Academic Appeals Board in Section 10.2.7; UNC Faculty Assembly in Section 10.2.8.  Any questions of eligibility shall be resolved by the Executive Committee of the Senate.

General requirements to be eligible to stand for election in any faculty election:

10.2.1.3 Election Procedures (SD5521S) (SD3218S) (SD6815S) (SD1401S) (SD1000F) (SD6305S) (SD0889F) (SD2682)

It is suggested that elections are finalized by April 1 to provide sufficient time to complete appointments to other committees before the end of the academic year. However, elections must be completed not later than the first Friday after April 15 of each year. A suggested timeline is as follows:

  • Weeks 1 and 2: Solicit nominations and collect nomination statements for all elections.
  • Week 3: Elections are held for the Post-Tenure Review Committee, Faculty Senate, and Faculty Assembly. Ballots are previewed two days prior to elections.
  • Week 4: Continue soliciting nominations and collecting nomination statements for the second set of elections.
  • Week 5: Elections held for Committee of Tenured Faculty, Hearings Committee, Grievance Committee, Academic Appeals Board. Ballots are previewed two days prior to elections.
  • Nominations

    The names of faculty who have accepted a nomination or who have self-nominated will have their interests noted on the ballot. Nominations and self-nominations must be submitted to a designated FWDC member no less than 5 days prior to the election date. A faculty member cannot serve simultaneously on more than one of following committees and therefore cannot accept a nomination for more than one of these elections if they are occurring concurrently: the Committee of the Tenured Faculty, Post-Tenure Review Committee, Faculty Grievance Committee, and Faculty Hearings Committee.

    Faculty interested in serving on Faculty Senate or any elected faculty committees are asked to provide responses to the following questions by Friday at noon prior to the start of the election:

    1. What is your current position and length of service at UNC Asheville? (25 word maximum)

    2. Why are you interested in serving in this position? (50 word maximum)

    3. Please describe any relevant interests or experience you would bring to this position. (50 word maximum) Responses will be collected through a Google Form by the Faculty Senate Administrative Assistant and shared with the faculty as part of the election announcements emails.

    Ballots and Elections

  • In order to prepare ballots, all eligible faculty members must be assigned to one of the three program areas – Humanities, Social Sciences, or Natural Sciences.
  • If an error is discovered on a circulated ballot, such error must be called to the attention of the Executive Committee prior to the official announcement of the election results. The Executive Committee shall judge whether or not the error is of sufficient magnitude to require the distribution of a new ballot. Once announced, the result of the election is final.
  • Write-in candidates are not allowed.
  • A ballot marked with fewer than the maximum number of allowable votes shall be valid.
  • The ballot for each election will be a web page accessible to faculty for a one week voting time period. Access to this web page will require authentication.
  • No records will be kept linking individuals to their specific vote.
  • Access to the computer files used to tally and administrate the elections will be restricted to members of FWDC and Administrative Computing. These files will not be viewed during the voting period unless there are extenuating circumstances. In such a case, the Senate Executive Committee will be notified.
  • Election software and web pages will be maintained by Administrative Computing in cooperation with the FWDC.
  • FWDC will announce the elections using the official UNC Asheville faculty email address, once prior to the voting period and twice during each voting period. FWDC announces the results following each election.
  • A member of FWDC will be designated to troubleshoot problems during each election period. This FWDC member's name, phone number, and email address will be listed on the election web page.
  • After Election Period

  • The signed tally sheets shall be a permanent part of the Senate's records.
  • Tally sheets may be inspected upon request by any member of the Faculty.
  • If a vacancy should occur on any elected committee, the vacancy shall be filled for the remainder of the term by the faculty member who was runner-up in the appropriate category in the last faculty election. Vacancies to Faculty Senate are governed by procedures defined in Section 3 of the Constitution of the Faculty Senate.
  • 10.2.2 Faculty Senate (SD0204F)

    The Senate consists of eighteen faculty members, each serving a three year term, with six new members elected each year to replace those whose terms are expiring. The Provost and VCAA shall serve as an ex officio, non-voting member of the Senate. The Senators shall hold three year terms of office from May 5 through May 5 of each succeeding year. At its organization meeting in the late spring of each year, the Senate shall elect from its members, a Senate Chair and a Chair for each of its standing committees. Remaining Senate members will be appointed to these standing committees by the Senate Executive Committee. See Section 14.1 for the Faculty Senate Constitution. See also current Standing Rules and Rules of Order.

    In addition to the general eligibility requirements for all ballots, eligibility for the Faculty Senate ballot shall be governed by the following:

    10.2.2.1 Executive Committee (EC)

    The Executive Committee shall be composed of the officers of the Senate and shall be chaired by the Chair of the Senate. The Executive Committee shall be concerned with the Senate agenda, the assignment of tasks to the appropriate standing committees, and the yearly review of Senate Standing Rules and Rules of Order.

    As the elected leadership of the Senate, the Executive Committee will consult as appropriate with members of the faculty, with Senate boards and committees, with ad hoc committees appointed by the Chancellor, or the office of Provost, and with officers and officials of the University, including the Chancellor, Provost and the various Vice Chancellors. The Executive Committee, the Chancellor and the Provost and VCAA will consult with one another in the appointment of members of ad hoc committees and task forces.  In addition, the the Chancellor consults with the EC on the selection of honorary degree recipients (SD0600F). 

    10.2.2.2 Academic Policies Committee (APC)

    The Academic Policies Committee shall be composed of six voting members: the First Vice Chair of the Senate, who shall chair the Committee, and five members appointed by the Executive Committee.  The Provost and VCAA or designee and the Registrar or designee are included as non-voting ex officio members.  The Committee shall have the responsibility for developing institutional policy and procedure in academic matters as specified in Article II, Section 1.2, and shall be available for discussion and consultation with appropriate student groups, as well as with members of the faculty, about academic policy and curricular changes.

     10.2.2.3 Institutional Development Committee (IDC)

    The Institutional Development Committee shall be composed of six members: the Second Vice Chair of the Senate, who shall chair the committee, and five Senate members appointed by the Executive Committee. The committee shall have concern for all policy, planning, resource use and allocation and initiatives in the area of institutional development as specified in Article II, Section 1.2This committee shall advise and consult with the Chancellor, the Provost and the various Vice-Chancellors on university planning and use of university resources. The committee shall be responsible for reporting planning activities to the Faculty Senate, with the Senate responding through Senate action where appropriate. 

    10.2.2.4 Faculty Welfare and Development Committee (FWDC)

    The Faculty Welfare and Development Committee shall be composed of five members: the Third Vice Chair of the Senate, who shall chair the committee, and four Senate members appointed by the Executive Committee.  The Committee shall study, on an on-going basis, the campus policies affecting faculty welfare as specified in Article II, Section 1.2. It shall initiate changes and/or entertain suggestions and concerns regarding these matters from individuals and groups of faculty members. It shall also draft policy changes and resolutions on issues of faculty welfare for Senate consideration.

    10.2.3 Committee of the Tenured Faculty (CTF) (revised by SD8918S SD0314FSD4191S)

    Purpose

    The CTF's mission is to consult with the Provost and VCAA, on call, in cases requiring decision on reappointment, promotion, and the conferral of permanent tenure.

    Membership

    CTF elects its own Chair. CTF shall be composed of two tenured full or associate professors from each of the areas of Humanities, Natural Sciences, and Social Sciences; no more than one member may come from any subject-matter department. Members of the Faculty Committee on Hearings, Faculty Grievance Committee, and Post-Tenure Review Committee may not serve on the CTF. Election to the committee shall be for a term of three years. Members who have served a full term may not succeed themselves. Members who intend to apply for promotion to Professor must resign from the CTF before deliberation of any files begins. New members formally replace outgoing members on the date of the first faculty meeting of the school year.

    Election to this committee is specified by Section VII-A of UNCA Tenure Policies and Regulations (see Section 14.2).

    Recommendations to:   the Provost and VCAA

    10.2.4 Faculty Committee on Hearings (FCH)  (revised by SD0314F SD0212F SD4191S)

    Purpose

    The committee's mission is to conduct hearings as specified in Sections 603 and 604 of the UNC Policy Manual and Section 14.2 of the Faculty Handbook.

    Membership

    Two tenured faculty members from each of the areas of Humanities, Natural Sciences, and Social Sciences; only one member may come from any subject-matter department. Members of the Committee of the Tenured Faculty, Faculty Grievance Committee, and Post-Tenure Review Committee may not serve on this committee. Election to the committee shall be for a term of three years. Members who have served a full term may not succeed themselves. New members formally replace outgoing members as of the date of the first faculty meeting of the school year..

    10.2.5 Faculty Grievance Committee (FGC) (revised by SD0314F)

    Purpose

    FGC's mission, as specified in Section 607 of The Code, is to hear, mediate, and advise with respect to the adjustment of grievances of members of the faculty. "Grievances" within the province of the committee's power shall include matters directly related to a faculty member's employment status and institutional relationships within this institution. However, no grievance that grows out of or involves matters related to a formal proceeding for the suspension, discharge, termination of a faculty member, or that is within the jurisdiction of another standing faculty committee, may be considered by this committee. The committee may hear a grievance relative to appropriate procedures in reappointment and tenure decisions. See Section 3.6 for Grievance Committee Procedure.

    The committee's power shall be solely to hear representations by the persons directly involved in a grievance, to mediate voluntary adjustment by the parties, and to advise adjustment by the administration when appropriate. Advise for adjustment in favor of an aggrieved faculty member may be sent to the Chancellor only after the department Chair or other administrative official most directly empowered to adjust the matter has been given similar advise and has not acted upon it within a reasonable time.

    If any faculty member feels that he or she has a grievance, he or she may petition the Faculty Grievance Committee for redress. The petition shall be written and shall set forth in detail the nature of the grievance and against whom the grievance is directed. The petition shall contain any information that the petitioner considers pertinent to his or her case. The committee shall decide whether the facts merit a detailed investigation so that submission of a petition shall not result automatically in an investigation or detailed consideration of the petition.

    Procedure
    See Section 3.6

    Membership

    Two faculty members at the professor rank, two members at the associate professor rank, and two members at the assistant professor rank at the time of election to the committee. Only one member may come from any subject-matter department. No officer of administration shall serve on the committee. For purposes of this section, officers of administration shall be deemed to include department chairs and program directors. Members of the Committee of the Tenured Faculty, Faculty Committee on Hearings, and Post-Tenure Review Committee may not serve on this committee.  Election to the committee shall be for a term of three years. Members who have served a full term may not succeed themselves.

    This committee is to be elected as specified by Section VII-C of UNCA Tenure Policies and Regulations (see Section 14.2).

    10.2.6 Post-Tenure Review Committee (revised by SD0414F SD1000F)

    Purpose

    The Post-Tenure Review Committee (PTRC) is an elected faculty committee charged with the responsibility of carrying out the intent and purpose of Post-Tenure Review as articulated in Section 3.7. The functions of the PTRC are to ensure continuing quality of performance and professional growth of senior faculty (defined as tenured faculty at any rank who teach at least one-half time); to provide constructive feedback to senior faculty regarding professional growth; to serve in an advisory capacity to the Provost and VCAA in matters pertaining to actions taken as specified in the policy on Post Tenure Review.

    Membership

    The PTRC will consist of four eligible faculty members (see next section for eligibility criteria), one selected from each of the university's three program areas, and a fourth member who holds the highest number of votes after the first three members are selected. Members will serve three-year terms. Members who have served a full term may not succeed themselves. No more than one member may come from any one academic department. New members formally replace outgoing members on the date of the first faculty meeting of the academic year.

    Each year the Faculty Senate will conduct an election by which the voting faculty shall elect one or two new members to replace outgoing committee members. Members will first be elected from any program area lacking a representative. If an opening remains after all program areas are represented, the remaining highest vote-getter will be elected.

    The Post-Tenure Review Committee elects its own Chair. The Chair is responsible for maintaining committee records and passing those records to the next duly elected Chair of the PTRC. The permanent file for PTRC records is maintained in the Office of Academic Affairs.

    A member of his or her own department may not review a person coming up for Post Tenure Review. A member of the PTRC who is from the same department as a person under review will be excused from discussions and will not participate in the review of a departmental colleague.

    Eligibility

    In addition to the general eligibility requirements for all ballots, eligibility for the PTRC ballot shall be governed by the following:

    Challenge

    If a person scheduled for Post Tenure review feels there is a conflict of interest between themselves and a member of the PTRC, he or she may submit a written petition to the Provost and VCAA for a ruling on the challenge. The Provost and VCAA is to respond to the petition within three weeks from the date of receipt of the petition. The Provost and VCAA's decision is binding.

    Recommendations to:  the Provost and VCAA

    10.2.7 Academic Appeals Board (AAB) (amended by SD1990S SD1417F

    Purpose

    The Academic Appeals Board hears unresolved grievances filed by students who feel that they have been treated unfairly or improperly in an academic matter by a faculty member of this University.

    Procedure

    Students must contact the Faculty Conciliators in order to file a grievance (see Section 10.3.3). A quorum of AAB shall consist of five members, including no fewer than two students and three elected faculty members. AAB members are necessarily excluded from deliberations in which:
    1. the Board member is related to one of the two principals,
    2. the Board member is a departmental colleague of one of the principals,
    3. the Board member is currently enrolled in a course taught by one of the principals,
    4. the Board member is one of the two principals involved.

    All questions of scheduling and satisfying deadlines shall be adjudicated by the Chair of the AAB. All records of the AAB's deliberations shall be kept in a file maintained and preserved by the Chair of the AAB.

    Membership

    The four faculty elected to AAB shall each serve a two year staggered term. Faculty may be elected to serve a second term, but not a third, until they have been off the Board for at least two years. An effort should be made to provide representation from the three program areas. Alternates shall serve a one year term and a new alternate elected each year. Student members of the AAB shall each serve a one year term. The Faculty Conciliators shall each serve one staggered term of two years, and may not serve more than two consecutive terms.

    A Chair (tenured faculty member) and a secretary of the AAB shall be elected from and by the faculty members on AAB. The AAB shall be chosen in the spring and will serve from the beginning of the fall semester through the following summer.

    10.2.8 UNC Faculty Assembly  (SD8518S) (SD3991S)

    Purpose

    The Assembly holds four regular meetings each academic year plus special meetings which may be called by the Chair or the President of the University. The Assembly advises the President on matters such as Academic Programs, Planning, Budgets, Faculty Welfare and Development and other matters which may come before the Assembly from the various campuses or the President and his or her staff.

    Membership and Terms

    A faculty assembly representative may be recalled by a simple majority vote of the Faculty Senate if he or she fails to attend more than two meetings in one academic year or if he or she fails to suitably attempt to arrange for a replacement for more than one meeting that he or she cannot attend during the term of service.

    If a Representative fails to complete a term, the replacement is that representative's designated alternate; the designated alternate shall finish the representative's term. The new designated alternate will be the person who received the third most votes in the original election. If there was a tie for the third most votes, then the new alternate shall be determined by a coin flip at the next Faculty Senate meeting.

     

    10.3 Committees Whose Members Are Elected by Faculty Senate (SD2624S)

    Members of standing committees elected by the Senate shall be elected at the organization meeting of the new Faculty Senate at the end of the academic year. To facilitate this policy, a committee preference form should be completed by each faculty member in the spring to assist in determining faculty preferences for the committees listed in Sections 10.3 and 10.4.

    10.3.1 Distinguished Scholars Committee (revised by (SD5500S) (SD0708F) (SD9216S) (SD2624S)

    Purpose

    1. To consult with the Chancellor on selection of candidates for Honorary Degrees
    2.
    To select the Highsmith Distinguished Visiting Scholar and to arrange for the residency

    3. To make a nomination to the Chancellor annually or when advisable for a recipient of the Oliver Max Gardner Award, a distinction granted yearly by the Board of Governors to that faculty member on one of the sixteen campuses who has "made the greatest contribution to the welfare of the human race" during the year
    4. To consider sponsorship of other scholars who may from time to time be available for temporary university duties

    Membership

    Four faculty members nominated by FWDC in consultation with the Chancellor and elected by the Faculty Senate for two-year staggered terms. One member is from each division and one is at large. Service on the committee begins at the first faculty meeting of the fall semester and runs to the same time of the following year.

    Reporting

    The committee shall report to the Senate and the Provost and VCAA annually, and shall deposit copies of any minutes in the Senate files.

    Recommendations to:    Chancellor

    10.3.2 Minority Affairs Commission (revised by SD4606S) (SD5000S)

    Purpose

    1. To formulate goals, policies and immediate actions which directly and effectively improve the quality of minority life on the UNC Asheville campus for both faculty and students.

    2. To develop and to monitor policies which seek a steady growth in the proportion of minority students and faculty.

    3. To develop the mechanisms which ensure equal opportunities and recognition for achievement among minority faculty and students.

    4. To develop policies which ensure that minority students are monitored and advised to promote academic success.

    5. To provide assistance to faculty search committees to enable such committees to aggressively recruit minority faculty.

    6. To provide information to chairmen and to the Provost and VCAA concerning the evaluation of the professional activities of minority faculty.

    7. To develop plans and immediate actions which ensure more effective and productive involvement of UNC Asheville with the Asheville minority community.

    8. To otherwise address areas of concern to minority faculty and students.

    9. To advise and consult with the Affirmative Action Officer in all matters relating to Affirmative Action.

    10. To report annually to the University community on the status of minorities at UNC Asheville.

              Membership

    • Chair of the Faculty Senate to serve concurrently with his/her term as Senate Chair.
    • Three faculty elected by the Senate (at least two of whom must be a minority) to serve three-year renewable, rotating terms.
    • Three faculty appointed by the Provost and VCAA (at least one of whom must be a minority) to serve three year renewable, rotating terms.
    • Two students appointed by the VCSA in consultation with SGA (at least one of whom must be a minority) to serve one year renewable terms.
    • Dean of Students; ex officio and non-voting.
    • Director, Intercultural Center and Multicultural Student Programs; ex officio and non-voting.
    • Affirmative Action Officer; ex officio and non-voting.

    Structure

    1.  All member officers of the Minority Affairs Commission and the director of Admissions and Financial Aid will routinely report to the Commission at its regular meetings any activities related to minority and diversity affairs.

    2. The chair will be elected by the Commission from the minority faculty representation.  The chair's duties include calling meetings and setting the agenda for meetings.

    3. The secretary will be elected by the Commission from any voting member of the Commission.  The secretary's duties will include keeping minutes and distributing them prior to the meeting.  If he/she is unable to attend the meeting the chair must designate someone to fulfill this responsibility.

    4. Members of the Commission will be selected prior to April 15 of each year for terms beginning with the next academic year. 

    Recommendations to:

    1. Legislative requests are reported directly to the executive committee of the Faculty Senate. As a matter of courtesy, these requests are also sent to the Provost and VCAA.
    2. Administrative requests are reported to the Provost and VCAA for action. As a matter of courtesy, these requests are also sent to the Chair of the Faculty Senate.

    Reports to:   the Provost and VCAA

    10.3.3 Faculty Conciliators (SD2695S SD1417F)

    Selection

    One Faculty Conciliator is chosen each year by SGA from a list of two full-time faculty members submitted by the Faculty Senate. Because of the personal nature of some of the grievances and the potential for injured feelings and hostility, only tenured faculty are eligible to have their names submitted to SGA for these positions. The Faculty Conciliators each serve staggered two year terms. Each term begins at the start of the fall semester and runs through the summer of the second year. Faculty Conciliators are ex officio non-voting members of the Academic Appeals Board.

    Purpose

    The job of the Faculty Conciliator is to hear student grievances, to try to resolve them at the earliest stage consistent with fairness to all parties, and to guide the student through the later stages of the grievance procedure if conciliation proves impossible.

    Procedures

    To accomplish this, one of the Conciliators may need to investigate the facts of a grievance presented by a student. Also, in the normal course of the grievance procedure, the Conciliator will need to meet with the faculty member against whom the grievance is brought, and in some cases, with that member's departmental chair or program director. The Conciliator has the right and responsibility to determine the sequence of and extent to which student, faculty member, and department chair are consulted prior to initiating the formal sequence of events which lead to an Academic Appeals Board hearing. This does not relieve the Conciliator of following the requirements of the formal grievance procedure but does allow the flexibility required to attempt to resolve the conflict prior to that final step. Since appropriate conciliation will require discussing issues that would normally fall under the protection of student confidentiality, students must be apprised of this fact at the beginning of the process and must sign a waiver stating they understand the responsibilities of the Conciliator regarding their rights to confidentiality. (This waiver will also point out that information  pertaining to the grievance will be held in confidentiality on a need to know basis, and the circle of those who "need to know" may broaden.) 

    In all of these events, the Conciliator is not acting as an advocate for the student or the faculty member, but as a presenter of the student's case, and a seeker of a fair and acceptable outcome for all parties.

    Procedural Guidelines for the Conciliator

    A. Confidentiality is essential in grievance procedures but is difficult to achieve when many parties are involved. The Conciliator should not divulge the names of students who bring a grievance nor of the faculty members against whom the grievance is brought nor the nature of the grievance, except insofar as is required to aid in the resolution of the grievance. Both the student and the faculty member are expected to function under the same restrictions.

    B. Because of the time restrictions on the grievance procedures, the Conciliator should make immediate notes on the date of the first contact with the student and during any follow-up contacts. This log of events during the process should include only the date and the action taken on that date. These notes may become critical in determining whether or not procedural guidelines were followed. They will also serve as the basis for the required annual report to the Provost and VCAA.

    C. It is expected that the Conciliators will take turns handling new grievances, except in the event of a Conciliator's unavailability or if a conflict of interest occurs. Conciliators should periodically consult one another about the generalities of case problems, procedures, and any cases that might be expected to carry over into the following academic year.

    D. To file a grievance, the student must contact the Conciliator. The student must specify the date of the incident in a petition against the instructor. The student must then file the petition with the Conciliator. This filing must occur within 20 class days of the incident or of the time a student could reasonably be expected to know of the incident. In cases of doubt concerning the application of the time limit, the Conciliator will decide. Failure to meet this deadline forfeits the right of appeal. The Conciliator must then immediately forward a copy of the petition to the instructor, to the instructor's department Chair, and the Chair of the AAB. The Conciliator will attend all AAB hearings for cases in which they have been involved.

    E. The Conciliators provides an annual report to the Provost and VCAA of all cases heard and the names of the parties involved. This is important as a means to identify possible patterns of abuse or repetitive patterns of misconduct either by a faculty member against students or by a particular student towards various faculty members. The Provost and VCAA will have the discretion to decide if this information should be available for tenure, promotion, and reappointment decisions for faculty and student judicial hearings for students.

    Reports to:   the Provost and VCAA.

    10.3.4 Faculty Scholarship and Service Awards Committee (SD7708S  SD0112F SD8813S)

    Purpose

    1.  Select two of the ranked full-time faculty members for receipt of the Ruth and Leon Feldman Professorship Fund prize. This award will honor those faculty who have excelled in one or both of the following fields:

        A.  Demonstrated competence in the areas of teaching, research and published writings, and
        B.  Service to the community and to UNC Asheville.

    2.  Select two of the ranked full-time faculty members to receive the annual award for distinguished scholarship.

    3.  Select two of the ranked full-time faculty members to receive the annual award for distinguished service. 

    Membership

    Six full-time faculty serving two year staggered terms that run from September 1 to August 3.  Three new members shall be selected each year: one from Faculty Welfare and Development Committee, one from University Research Council, and one from University Service Council.  Chairs of these respective committees shall consult to assure all the broad academic areas are represented. Members of the review committee shall elect their own Chair. In making its decision, the review committee shall be free to consult with students, community people, or others who may assist the committee in making its decision.

    Procedures

    The faculty shall be invited by the Senate to submit written and signed nominations by March 1 specifying the past accomplishments which recommend an individual's nomination for any of the three awards.  These nominations shall be in keeping with the terms of the respective awards criteria. 

    Nominations shall be reviewed by the Faculty Scholarship and Service Awards Committee.  In making its decision, the review committee shall be free to consult with students, community people, or others who may assist the committee in making its decision. In addition, nominations received during previous years as well as candidates from within the committee deliberations may be included in the review.

    After its decision, which shall be kept confidential until the public announcement, the review committee, no later than May 1, shall inform the Provost and VCAA, who shall make arrangements for bestowing the award at the final spring faculty meeting. Recipients of the award will be listed in the UNC Asheville catalog in a section describing the Ruth & Leon Feldman Professorship Fund, Distinguished Scholarship Award and Distinguished Service Award. 

    Reports to:   the Provost

    10.3.5 University Research Council (URC) (Revised by SD7808S) (SD3006S) (SD0981F) (SD1209S)

    Purpose

    1. To encourage and facilitate faculty participation in academic research, scholarship, and creative projects, and professional communication of that work.

    2. To advise the administration on matters relevant to the encouragement and support of university research.

    3.  To award available intramural funds for faculty’s scholarly activities. 

    4. To appoint two members who will sit on the Faculty Scholarship and Service Awards Committee that determines the recipient of the Distinguished Scholarship Award.   

    Membership

    Five members of URC shall be faculty, with one representative from each of the following: (i) the arts, (ii) professional programs (management and accounting, education, health and wellness), (iii) the humanities, (iv) mathematics and the sciences, and (v) the social sciences. Faculty members are nominated by FWDC and voted on by the Faculty Senate. The term of appointment shall be for two-year staggered terms.

    [The sixth member shall be an administrator recommended by the Provost and will be ex officio. URC will elect a chair each year.]

    Members of URC submitting grant proposals

    [No members actively serving on URC may submit a proposal for funding during the designated submission period.]

    Reports to:   the Provost

    10.3.6 University Teaching Council (UTC) (SD7503S) (SD1309S)

    The University Teaching Council (UTC) serves the relevant needs of the institution with respect to teaching. UTC is an institutional committee composed of faculty members and an administrator.

    Purpose

    1.  To encourage and facilitate improvements in methods and techniques of teaching on the part of all members of the UNC Asheville faculty.

    2.  To develop criteria and processes for the awarding of intramural funds, as they become available, for the support of teaching.

    3.  To advise the Director of the Center for Teaching and Learning on matters relevant to the encouragement and support of improved teaching, including: developing seminars, workshops, and other activities, both intramural and extramural, for the exchange of ideas concerning pedagogy; and identifying and pursuing sources of funds for programs that enhance teaching and student learning.

    Membership:

    • Director of the Center for Teaching and Learning, ex officio
    • One FWDC member, ex officio
    • One at-large member will be a former recipient of a UNC Asheville teaching award
    • 3 faculty (one each from Humanities, Natural Sciences, Social Sciences)

    The members shall be recommended by FWDC and approved by the Faculty Senate.
    The term of appointment shall be for two years.
    The faculty committee members will elect the Committee Chair on an annual basis.

    Recommendations and Reports to:  the Provost and VCAA

    10.3.7 University Service Council (Revised by SD7908S) (SD5204S)

    Purpose

    Because faculty service is integral to every aspect of our campus operations, and because it complements teaching and research in the overall development of individual faculty members and the faculty as a whole, the University Service Council (USC) will promote an appreciation of faculty service appropriate to the mission of the university.

    USC will support and facilitate faculty student service activities on and off campus.  The Council will assess the role and effectiveness of service appropriate for the institution.  The Council will annually select members of the faculty, who may be working in collaboration with staff or administration, to receive grants to support either domestic or international service particularly those that clearly enhance student learning. The Council will serve to advise, develop, and review policy with regard to service activities and the appropriate role of service in professional portfolios as well as student learning experiences.

    Membership: Six members:

    • Three full time faculty members representing the three academic divisions (Humanities, Social Sciences, and the Natural Sciences). These division representatives will serve three-year staggered terms and will be elected by the Faculty Senate. 
    • One administrator appointed by the Provost as a liaison from Academic Affairs, ex officio, non-voting.
    • One student appointed by the Vice Chancellor for Student Affairs to serve a one-year term. 
    • Director of the Key Service Learning Center, ex officio, voting member.

    Duties:

    1.  The Council will assume responsibility for recommending policy with regard to the role of service in the professional life and portfolio of members of the faculty.

    2.  Each year the Council will select recipients of grants to support appropriate service activities.  These grants will be $250 to $1,000 for formal service activities on or off campus including international service.  Emphasis will be placed on service that contributes to student learning and the professional development of the recipients.

    3.  Two members of the Council will sit on the Faculty Scholarship and Service Awards Committee that determines the recipient of the annual Distinguished Service Award.  The recipient will receive a certificate and $1,000.  This award is to go to a person who has demonstrated exceptional service in support of the institution's mission within the most recent five years.

    Recommendations and reports to:   FWDC and the Provost.

    10.3.8 Faculty ILS Oversight Committee (ILSOC) DISSOLVED 5/2014 SD9216S SD9113S SD6309S SD8307S   SD0105F SD0304F SD0703F

    10.3.9 Graduate Council  (SD3908S) SD0292F)

    Purpose   

    The UNC Asheville Graduate Council is responsible for advising and assisting the MLA Program Director in the overall administration and functioning of the Master of Liberal Arts Program. These responsibilities include advising and assisting the Director in:

    1. Overall planning for the academic curriculum of the program including: course development; faculty recruitment; and revision and development of program design. The council will advise and assist the Director in maintaining the academic excellence of the program and in effectively administering it.

    2. Establishing and implementing specific procedures of on-going program and curriculum evaluation.

    3. Overseeing the academic advising system. Members who have served at least one semester on the Council will be assigned by the director as graduate student advisors as appropriate.

    4. Implementing, and where necessary developing, admissions procedures and policies. Council members will assist the Director in interviewing and making admissions decisions on all applicants for the MLA program.

    5. Creating an energetic program of grant and funding solicitation from foundations, government agencies, and private industry.

    6. Proposing and initiating new educational services, auxiliary to the MLA degree program, which serve the needs and interests of the non-traditional student.

    7. Planning and implementing an imaginative program of student recruitment.

    8. Interpreting institutional requirements and regulations to MLA students and faculty.

    9. Interpreting the nature and role of the MLA in the institutional setting and to society at large. Assuring coordination between the MLA Program and the Humanities program, other interdisciplinary programs and the undergraduate curriculum in general.

    10. Approving MLA courses and instructors.

    11.  The MLA Director will submit an annual report to the Graduate Council that will cover enrollment trends, capstone projects completed, new classes offered, new faculty participation, and use of the Program’s state and non-state budgets. 

    Membership     (SD3908S) (SD3090S)

    The Graduate Council will be composed of seven members:

    • Director of the MLA Program, ex officio, voting
    • Associate Director of MLA, ex officio, voting
    • Director of the Humanities Program, ex officio, voting
    • Director of the Asheville Graduate Center, ex officio, non-voting
    • Three faculty members with MLA teaching experience, one from each of the program areas: Humanities, Natural Sciences, and Social Sciences.

    Faculty terms will be for three years, with one faculty member rotating off each year. The faculty members will be elected by the Senate, and one will serve as Chair of the Graduate Council.

    Recommendations to:   Director of MLA Program
    Reports to:   the Provost and VCAA

    10.3.10 University Relations Faculty Advisory Committee (Disbanded by SD8217S revised by SD5407S SD0790F)             

    Purpose

                        1.  To serve in an advisory capacity to the Chancellor, including but not limited to the UNC Asheville Foundation, Development, Public Information, Publications, Graphics, Alumni Programming, Owen Conference Center, and Family Business Forum.

                        2.  To act as a liaison between Alumni and Development, the faculty and students.

                        3.  To obtain, on a regular basis, information from faculty, students, staff and the community at large on public relations and other matters which should be addressed by the Office.

                        NOTE:  Vice Chancellor for Finance and Operations is to present to the Faculty Senate an update of the current plans and activities of the Office in the Fall Semester.  This report should include information on the investment management advisor and the fees paid for their service.  The Vice Chancellor will schedule this meeting through the Faculty Senate Chair.  No more than three weeks prior to the meeting, the Vice Chancellor will submit, to the Faculty Senate Chair, a brief (1-2 page) written report that will be distributed to senators. The purpose of the Vice Chancellor's meeting with the Senators will be to discuss the report and respond to questions (SD3290S, SD3390S, SD0203F, SD0790S.)

    Membership

    • Five members of the Committee shall be faculty with one representative from each of (1) the Humanities, (2) the Social Sciences, (3) the Natural Sciences, (4) the UNC Asheville Foundation (e.g., one of the two Senate-elected faculty representatives to the Foundation), and one at-large member.  The term of service shall be for two years.

     Recommendations to:  Chancellor

    10.3.11 Intellectual Property Committee  (See Section 9.4.)

    10.3.12 UNCA Foundation Board (SD9216S)

    Purpose

    The UNC Asheville Foundation is a tax-exempt organization separate from the University whose fundamental purpose is to actively promote, both locally and at large, public understanding of and external support for the University and its program. Faculty representatives serve on the Board to: 

    1. Provide faculty voice in Foundation activities,
    2. Provide a mechanism for informing the faculty about Foundation activities.

    Membership and terms

    • Three faculty members nominated by FWDC in consultation with the Chancellor and elected by the Faculty Senate serving staggered two year terms.
    10.3.13 Student Affairs Faculty Advisory Committee (Revised SD0215F) (SD0507F)

    Purpose

    This committee serves as an advisory body to the Vice Chancellor for Student Affairs and other leaders in the Division of Student Affairs.  The committee members also serves as a pool of faculty who can serve on other ad hoc or short-term committees within Student Affairs (such as Tuition and Fee Committees, award committees, Orientation Advisory Committee, etc.). Responsibilities include providing information, feedback and advice on current student issues including, but not limited to:

    • Student learning opportunities outside of the classroom
    • Student issues that are presenting themselves in the classroom
    • What students are saying to faculty about Student Affairs programs and services and the overall quality of student life at UNC Asheville
    • Strategies for enhancing the quality of student life

     The committee also serves as a communicating bridge between the Vice Chancellor for Student Affairs and the faculty.  The Vice Chancellor will use the committee as a quick faculty feedback group on visions, plans and new initiatives in the Division of Student Affairs.

     Membership

    • Six faculty appointed by the Faculty Senate (recommended by FWDC after consultation with the VCSA), serving three-year staggered terms, two from each division
    • Vice Chancellor for Student Affairs
    • Associate Vice Chancellor for Student Affairs
    • Associate Vice Chancellor for Student Affairs Administration
    • Dean of Students

    Each year the Faculty Senate will appoint two new members.

     Recommendations to:  Vice Chancellor for Student Affairs
     Reports to:  Vice Chancellor for Student Affairs

     The Vice Chancellor will convene the committee at least four times each academic year.

    10.3.14 Textbook Committee (DISSOLVED 2/3/2022 SD2922S) (SD3508S)

    Purpose

    • To ensure articulation of UNC Asheville Bookstore policies and procedures with General Administration requirements.

    • To review annually UNC Asheville Bookstore policies and procedures regarding sale and repurchase of instructional materials.

    • To communicate regularly with UNC Asheville faculty and students regarding policies and procedures regarding instructional materials.

    Membership

    • Four faculty members, one from each of the four program areas (including University Programs), one of whom serves as chair; serve two-year staggered years; elected by the Faculty Senate.     

    • Textbook manager, ex officio non-voting

    • Director of Auxiliary Services, ex officio non-voting

    • Academic Affairs designee, appointed by the Provost

    • Financial Aid designee, appointed by the Director of Financial Aid

    • Two students, to serve one-year term, appointed by the Dean of Students

    The Chair will convene the committee at least twice each semester. 
    Initially two faculty members will serve 2008-2010 and two faculty members will serve 2008-2009.

    Recommendations to: Provost 
    Reports to:  Provost

           
    10.3.15
    Institutional Effectiveness Committee (SD0516F SD2612S)

     

    The Institutional Effectiveness Committee serves as an advisory group for UNC Asheville's institutional effectiveness process.

    Duties:

    The duties of the Institutional Effectiveness Committee include:

    • Advising the Office of Institutional Research, Effectiveness and Planning on the design and implementation of institutional effectiveness processes, procedures, and reporting formats.

    • Raising campus consciousness about the importance of assessment and providing a forum for the sharing of assessment techniques and practices.

    • Reviewing, and providing feedback on, institutional effectiveness reports submitted by academic and administrative units.

    • Reviewing, and providing feedback on, reports on University student learning outcomes submitted by the Office of Institutional Research, Effectiveness and Planning to the committee that advises the Liberal Arts Core.

    • Advising the Office of Institutional Research, Effectiveness and Planning on how best to communicate with University leadership and the wider University community about important issues that emerge from regular reviews of institutional level data on institutional effectiveness. institutional level issues which need to be brought to the University Planning Council.

    • Submitting a written report to the Faculty Senate at its first meeting each academic year that chronicles the activities of the Committee in teh previous academic year. 

    Membership

     

    The Institutional Effectiveness Committee will be composed of eleven members, three of whom will be permanent members based upon their positions and regular duties in connection to assessment efforts. The members are as follows:

     

    • Director of Institutional Research, Effectiveness and Planning (Ex Officio)

    • Associate Director of Institutional Effectiveness (Ex Officio)

    • Associate Director of Academic Analytics and Assessment (Ex Officio)

    • Administrative representative appointed by Vice Chancellor for Finance and Operations

    • Administrative representative appointed by Vice Chancellor for Student Affairs

    • Administrative representative appointed by Vice Chancellor for Advancement

    • Administrative representative appointed from the Chancellor's Division by the Chief of Staff

    • Administrative representative appointed by the Provost

    • Three faculty members, appointed by the Senate from a list of candidates provided by FWDC, balanced by Program Area.

    Membership Terms

    • The Director of Institutional Research, Effectiveness and Planning, the Associate Director of Institutional Effectiveness, and the Associate Director of Academic Analytics and Assessment are permanent ex officio members of the committee.  
    • Administrative representatives are appointed for staggered three-year terms.
    • The Faculty members are appointed for two-year terms.

     

    Reports to:  Provost and VCAA


           
    10.3.16
    Salary and Compensation Committee (SD6822S)

     

    Purpose


    The committee shall facilitate the provision of annual reports on the status of faculty and staff compensation to the campus community, including (1) how compensation at UNCA compares with relevant and appropriate peer institutions, market conditions, living wages, and other benchmarks, and (2) the status of efforts toward pay equity, both within and outside of departments/offices with particular attention to compression and inversion. In addition, the committee will also be charged to identify campus compensation goals, pathways and strategies for achieving those goals, and suggest concrete timelines for their achievement. By October 1 each year, the committee shall disseminate these reports on salary and compensation trends as well as the underlying data to the Faculty Welfare & Development Committee, Faculty Senate, Staff Council and all faculty and staff. In addition, the committee shall present their report and recommendations to FWDC.  



    Membership

     

    The Salary and Compensation Committee shall have 10 members. It shall include four faculty members including at least one member from each of the academic divisions (social sciences, natural sciences, and humanities) and at least one non-tenure track faculty member. The Faculty Welfare & Development Committee in consultation with SCC shall nominate faculty members to the Faculty Senate which shall elect members for staggered three-year terms. The committee shall also include two staff members (to be appointed by Staff Council) and the Provost. Finally, the committee shall include one ex-officio member from the Office of Institutional Research, one ex-officio member from Human Resources, and one ex-officio member from Finance. The three ex-officio members shall be non-voting. The chair of the Salary and Compensation committee shall be elected from among the faculty and staff members of the committee. The provost shall serve as vice-chair.

     

    Recommendations to: FWDC

    Reports to: FWDC

    10.4 Committees Whose Members Are Appointed (Standing Committees)

    Much of the ongoing faculty involvement in institutional decision-making occurs through a system of standing committees primarily staffed by faculty.

    10.4.1 General Information on Standing Committees

    10.4.1.1 How Standing Committees Are Created (SD0694F)

    Committees which seek the status of Standing University Committee must follow the following procedure:

    1. Petition the Provost and VCAA in writing for the status of Standing University Committee, giving a rationale for the request and suggesting the composition of the committee.

    2. After consulting with the Faculty Welfare & Development Committee, the Provost and VCAA may either deny or approve the request. 
         a. If the petition is denied by the Provost and VCAA, the procedure is terminated or the petition may be revised and resubmitted to the Provost and VCAA.
         b. If the petition is approved by the Provost and VCAA, it is sent to the Faculty Senate for ratification.

    3. The Faculty Senate will consider petitions approved by the Provost and VCAA.
         a. If the Faculty Senate fails to ratify the petition, the procedure is terminated or the petition may be revised and resubmitted to the Provost and VCAA.
         b. If the Faculty Senate does ratify the petition, a Standing University Committee is created.

    10.4.1.2 How Standing Committees Operate

    After the Office of Academic Affairs distributes the list of committee members, an organization meeting should be called by either the designated coordinator or staff person, or the faculty member whose name appears first on the list. At the first committee meeting business such as electing a Chair and a secretary and setting future meeting dates as appropriate should be done.

    10.4.1.3 Required Reporting of Committee Activity (SD1490S)

    All chairs of standing and ad hoc committees of the faculty shall submit a summary report of their significant activities for the year to the Provost and VCAA and the Chairs of the Senate and FWDC by May 30 of each academic year. This report should list uncompleted projects and other recommended activities for the next academic year, and any proposed changes in the committee structure, membership or focus. These reports should be made available to new committee chairs to aid in accomplishing committee objectives.

    10.4.1.4 Alphabetized List of Standing Committees

    The following table lists the current standing committees in alphabetical order.  Each committee title is followed by its location.

    Africana Studies Advisory Council 10.4.27
    Animal Care and Use Committee 10.4.18
    Classroom Committee 10.4.41
    Cultural and Special Events Committee 10.4.5
    Diversity Intensive Committee 10.4.36
    Enrollment Services 10.4.7
    Environmental Health and Safety Committee 10.4.13
    First Year Experience Advisory Committee 10.4.37
    Honors Program Advisory Committee 10.4.9
    Institutional Biosafety Committee 10.4.40
    Institutional Review Board (former Human Subjects) 10.4.20
    Intercollegiate Athletics Committee 10.4.11
    International Programs Advisory Committee 10.4.12
    Key Center Advisory Committee 10.4.33
    Latin Honors and Manly E. Wright Scholarship Award Committee 10.4.10
    Liberal Arts Core Advisory Committee 10.4.35
    Position Allocation Committee 10.4.3
    Pre-Health Professions Advisory Committee 10.4.21
    Scholarship and Financial Aid 10.4.16
    Student Feedback on Instruction Review Committee 10.4.39
    Sustainability Council 10.4.6
    Teaching Awards Committee 10.4.29
    Transportation Committee 10.4.15
    Undergraduate Research Program Advisory Council 10.4.23
    University School Teacher Education Council 10.4.8
    Writing and Information Literacy in the Disciplines Advisory Committee 10.4.38

     

    10.4.1.5 Treatment of faculty members on standing committees who go on approved leave (SD4616S)

    Active faculty members who go on approved leave will not be replaced but instead be expected to resume active duty on their respective committee(s) upon returning from leave. Committee chairs may request that the Faculty and Welfare Development Committee (FWDC) of the Faculty Senate replace a committee member on leave. In such cases, the faculty member will be permanently replaced for the remainder of his/her term.

    10.4.2 Campus Commission on the Allocation of Student Services Funds (SD4806S) - Eliminated on 9/6/2012 SD0312F)

     

    10.4.3 Position Allocation Committee (Revised by SD8508S) (SD1904S)

    The Position Allocation Committee (PAC) is the primary means by which faculty can have input into the allocation process whenever a new faculty line is available or whenever an existing line becomes open (through retirement, resignation, or non-renewal of contract).

    Structure:

    The Committee consists of:

    • Provost

    • Dean for Natural Sciences

    • Dean for Social Sciences

    • Dean for Humanities

    • Associate Provost and Dean of University Programs

    • 3 Department Chairs, serving staggered 2-year terms
          One from each academic division, chosen by the chairs in that academic division.
          No person may be reappointed for consecutive terms. 
          No department may be represented by its chair in consecutive terms.

    • 1 Program Director, serving 2-year term
        
       Chosen by the program directors. 
          No program may be represented by its director in consecutive terms.

    •  1 Faculty Senate representative, serving 2-year term
          Appointed by the Faculty Senate Executive Committee. 

    Two persons from the same department should never serve on this committee at the same time. 

    Duties:

    • To make recommendations to the Provost regarding the allocation of faculty lines to academic departments and programs according to a three-year allocation plan that the committee is to develop and continually update. 
    • To develop and annually revise faculty hiring guidelines.
    • To consider which responsibilities originally delegated to the Council of Chairs could be profitably assumed by the Position Allocation Committee. 
    • To report annually to the Faculty Senate the three-year allocation plan, changes in hiring guidelines and suggestions as to how the Position Allocation Committee can be a more effective faculty voice. 

    Implementation:  
    In September 2008 department chairs and the program directors will select their four faculty representatives.  The four faculty members selected will draw lots to determine which two representatives will serve 2-year terms and which two will serve 1-year terms.  The Faculty Senate will select its representative in September 2008.  The Provost will convene the Position Allocation Committee in October 2008. 

    Rules for Voting:

    A member may not vote for a proposal from his or her department or program of appointment.

    • For the purposes of this document, a "Chair" is any Department Chair or Program Director that directly evaluates faculty for merit, reappointment, tenure, and promotion.

    10.4.4 Library and Instructional Technology Committee (DISSOLVED 12/06/2018 SD1218F) (Revised by SD1112S (SD1312S SD5507S  SD0706F)

    Purpose

    The University Library Committee advises the University Librarian, the Provost & Vice Chancellor for Academic Affairs, and the Faculty Senate on broad policies relating to the libraries and library services.  Such advice may include but should not be limited to budget, collections, services, facilities, as well as the use and needs of instructional technology both in the classroom and as remotely accessed. The Committee further seeks to develop and disseminate information on the library and research needs, library concerns from and affecting various constituencies of our learning community, and present and future library services.

    Membership

    The Faculty Welfare & Development Committee shall nominate faculty members to the Faculty Senate for staggered three-year terms.  Terms are renewable.  The Student Government Association shall name students to serve one-year terms.  The chair shall be selected annually from among the faculty members.  Ex officio members shall be non-voting.  The Committee shall be constituted as follows:

     

    Faculty

    ·         Humanities & the Arts (1)

    ·         Natural Sciences (1)

    ·         Social Sciences (1) 

     

    Students

    ·         Residential student (1)

    ·         Commuter student (1)

     

    Ex Officio

    ·         University Librarian

    ·         Director, Teaching & Learning With Technology

    ·         Director, Center for Teaching & Learning

    ·         Chief Information Officer

    10.4.5 Cultural and Special Events Committee (SD7003S) (SD9216S)

    Purpose

    1. To choose performing arts and events for the campus community and the community-at-large and to assist in many aspects of actual event presentation.

    2. To assist in developing collaborations between Cultural and Special Events Committee and various academic and student affairs departments on campus, as well as other presenting venues and arts presenters in the region. Committee members will work together to choose collaborations that directly extend and enhance current academic and co-curricular experiences of students.

    3. Assist other campus groups and departments with programming their own cultural and/or performing arts events each year by allocating a portion of each yearly budget towards these activities.

    Membership

    • Assistant Director of Events and Conferences
    • 3 faculty serving staggered two-year terms (appointed by FWDC in consultation with the Provost and VCAA)
    • 1 staff member (appointed by Staff Council)
    • Student Cultural Events Intern
    • 5-7 students serving one-year renewable terms (appointed by SGA in consultation with Assistant Director of Events and Conferences)

    Service

    Service on the committee will begin three weeks prior to the first event sponsored by Cultural and Special Events each academic year and will continue to the same time the following year. Committee membership requires attendance at regular meetings, serving on sub-committees, and assisting in events production.

    Recommendation To:  Assistant Director of Events and Conferences
    Reports To:     the Provost and VCAA or his/her designee

    10.4.6 Sustainability Council (SD6415S)

    Purpose

    The Sustainability Council oversees the development, monitoring, and ongoing reassessment of UNC Asheville’s institutional sustainability plan as well as any further documents that may emerge as part of the planning process. The sustainability plan will include recommendations for prioritized goals and strategies for each of the following targeted areas: academics, engagement, operations, and planning & administration. The establishment of the Council responds to calls for the integration of institutional sustainability referenced in UNC system sustainability policy 600.6.1, Faculty Senate Resolution on Environmental Sustainability 0803F, and Student Senate Resolution on Sustainability 06-0029.

    Charge and Responsibility 

    Responsibilities of the Council, some of which may be delegated to selected Sub-Councils, include:

    • Development of recommendations for a comprehensive sustainability plan, including campus-wide sustainability goals and objectives, as well as other related documents as needed
    • Creation and launch of sub-Councils addressing targeted areas
    • Identification of mechanisms and responsible parties for implementation
    • Receiving plan updates and measuring progress.

    Membership

    The members of the Council are appointed by the Co-Chairs. The Faculty Development and Welfare Council (FWDC) provides final approval for faculty members. Members of the Council are appointed to two-year staggered terms, renewable in one- or two-year increments for up to six consecutive years of service. Student members will serve for one-year terms, renewable in one-year increments for up to three consecutive years of service. The Director of Sustainability and Director of Facilities Management positions are appointed ex-officio and not subject to the three-term limit. Unexpected openings will be filled by consultation of the Co-Chairs. The Council has membership as follows:

    • The Co-Chairs of the Council

      One Co-Chair of the Council shall be the Provost and Vice Chancellor for Academic Affairs. The other Co-Chair shall be the Vice Chancellor for Finance & Operations. The Co-Chairs shall preside at all meetings of the Council. The Co-Chairs also are charged with periodic reporting on the progress of the Council. The Co-Chairs may appoint membership of all Sub-Councils and shall designate the Sub-Council chairs.  They may assign such additional duties to other members of the Council as deemed necessary for the conduct of the work of the Council and which are not inconsistent or conflicting with the duties otherwise prescribed.

    • Faculty Members

    There shall be a minimum of three UNC Asheville faculty members representing the campus.  All faculty members shall bring a demonstrated interest and engagement in campus sustainability efforts and the Council shall be formulated so as to be collectively knowledgeable about the total scope of sustainability at the University. 

    • Staff Members

    There shall be a minimum of three UNC Asheville staff members (not including the Co-Chairs) representing the campus. Staff members shall be current SPA or EPA non-faculty employees. All staff members shall bring a demonstrated interest and engagement in campus sustainability efforts and the Council shall be formulated so as to be collectively knowledgeable about the total scope of sustainability at the University.  

    • Student Members

    There shall be a minimum of three UNC Asheville students representing the campus. One student member shall be a current co-director of the Student Environmental Center. One student member shall be selected by the President of the Student Government Association. The third student member will be selected the Director of Sustainability based on their significant engagement with sustainability and environmental activities on campus.

    Recommendations and report to:  Chancellor and the University Planning Council, as well as other governing bodies including Faculty Senate and Student Senate as appropriate depending on the nature of the recommendation. Sub-Councils may be staffed and launched by the Council on a limited term or standing basis. These groups will be responsible for reviewing, analyzing, prioritizing and recommending such strategies that are necessary and appropriate to addressing overall sustainability goals. All Sub-Councils will report progress and recommendations back to the Council.

    Meetings

    The Council shall meet at least once per semester upon due notice by the Co-Chairs, or more often, if necessary, to conduct the business of the Council. The Co-Chairs shall advise the members of the time and place of the meeting.

    10.4.7 Enrollment Services Advisory (SD2515S) (SD1898S) (SD1023S)

    Purpose

    The Enrollment Services Advisory committee hears student appeals and petitions related to enrollment. The committee:

    1. reviews student appeals relative to admission decisions, academic actions (i.e., suspension and dismissal), and scholarships, 

    2. reviews student petitions for special enrollment considerations, such as tuition refunds, waiver of tuition-surcharges, and late drops/withdrawals,

    3. makes recommendations to APC regarding university academic regulations, and

    4. makes recommendations to the Chancellor regarding prospective exceptions to Minimum Admissibility Requirements (MAR) and makes recommendations to the Vice Chancellor for Admissions and Financial Aid regarding prospective exceptions to Minimum Course Requirements (MCR), and

    The committee, or subgroup of the committee which must include at least one member of the faculty, normally meets bi-weekly when classes are in session. For decisions on recommendations regarding applicants who require special consideration or exception to MAR and/or MCR, the following members must be present: two faculty members, Director of Student Success, Registrar, Associate Director of Admission. Special meetings are called at the conclusion of each semester to review appeals of suspension and dismissal.

    Membership

    • Three faculty, serving staggered, two year terms;
    • Director of Student Success, Dean of Students, Registrar, Director of Advising, Director of Health and Counseling Services, Associate Director of Admission, and Director of Student Accounts.

    Recommendations to -- Director of Student Success
    Reports to:  the Provost

    10.4.8 University School Teacher Education Council (formerly FACTE) (SD2115F) (SD4401S)

    In 1997, the NC General Assembly appropriated money for the creation of partnerships between UNC system departments of education and public schools.  UNC Asheville was granted funding to begin such a partnership. Members of the Department of Education, public school teachers, administrators, and arts & science faculty created a new structure, University School Teacher Education Partnership (USTEP), to coordinate partnership activities. Because of the overlap in purpose and membership between USTEP and the Faculty Advisory Committee on Teacher Education, the two have been merged into a single entity called the University School Teacher Education Council (USTEC).

    Purpose

    • Provide coordination and articulation between the University's Arts and Sciences  departments, the Department of Education, and the Local Education Agencies (LEAs) in following the state's guidelines for the preparation of teachers within UNC Asheville’s liberal arts model for teacher licensure;
    • Develop the goals, objectives, and strategic plan for guiding the work of USTEC;
    • Make recommendations to the Department of Education Chairperson based on reports from USTEP subcommittees. Each USTEP subcommittee chair will serve as a member of the USTEC University Standing Committee; and
    • Encourage all members of USTEC to participate in the work of one of the USTEP subcommittees.

    Membership

    • At least 3 UNC Asheville Department of Education faculty, appointed by the Department of Education Chair and to include the USTEP Director, appointed by the Department of Education Chair.
    • Department of Education Outreach Coordinator
    • Provost and VCAA (or designee)
    • 3 UNC Asheville Arts & Science Faculty, appointed by VCAA in consultation with the Department of Education Chair and to include faculty representing the Social Sciences, Natural Sciences, and Humanities
    • At least, 1 public school teacher, appointed by the Department of Education Chair and to include representatives from partnership LEAs
    • At least, 1 public school administrator (the Superintendents or their designees) from each partner LEA system
    • At least, 1 community member, appointed by the Chair of the Department of Education
    • At least, 1 UNC Asheville student, appointed by the Chair of the Department of Education


    The Administrative Committee will include the Education Department Chair, USTEC Director, and the Outreach Coordinator.

    The Chair of the Education Department, the Provost and VCAA (or designee), and superintendents are permanent members. The USTEP director is appointed annually by the Education Department Chair. All other members serve a staggered 2 year term. Committee and partnership members from the 2000-2001 academic year are expected to continue on or rotate off based on their current terms, whichever constitutes the end of their 2nd full year.

    Recommendations to:   Chair, Dept. of Education
    Reports to:  the Provost and VCAA

    10.4.9 Honors Program Advisory Committee (SD7903S)

    Purpose

    The Honors Program Advisory Committee exists to provide ongoing oversight of the University Honors Program, advice to the Director of the program, and advice regarding the Program to the University administration.

    Responsibilities:

    Members of the Honors Program Advisory Committee will

    • Offer direction for the program.
    • Establish policies and guidelines for admission of new students to the Program
    • selection of course offerings co-Curricular activities
    • Assist the Director and Associate Director in determination of and requests for appropriate funding, both from the University and from external sources.
    • Approve recognition of students eligible for Distinction as a University Scholar, using established guidelines.
    • Help to advise students either formally, or informally (e.g. students involved in study abroad, service learning, production of Honors publications).
    • Receive and provide feedback on annual reports and other measures of progress produced by the Director.
    • Help to publicize and advocate for Honors program and its activities.

    Membership

    • The Faculty Welfare Committee will appoint two faculty members per year to serve staggered two-year terms on the committee. Appointments may be renewed for one additional two-year term.
    • Ex Officio members will include the Director and the Associate Director of the Honors Program.

    The Director and Associate Director may invite student members of the Honors Student Advisory Committee to meet with the Honors Program Advisory Committee on a non-voting basis as desired.

    Recommendations to: Provost and VCAA or designee
    Reports to: Provost and VCAA or designee

    10.4.10 Latin Honors and Manly E. Wright Scholarship Award Committee (SD3197S) (SD0422F)

    Purpose

    1. Recommends who among the graduating class is to receive what level of University-wide Honors.

    2. Recommends policy concerning the granting of University-wide Honors as well as approves policy for granting departmental or program distinction.

    3. Recommends a recipient for the annual Manly E. Wright Scholarship Award to the graduating senior judged first in scholarship.

    Membership

    • Five faculty members, each representing a different department with no more than two from the same division. Members shall serve two year staggered terms.

    Recommendations to:  the Faculty body
    Reports to:  the Provost and VCAA

    10.4.11 Intercollegiate Athletic Committee (SD7703S)

    Purpose

    The Intercollegiate Athletic Committee is required by the NCAA. The responsibilities include:

    1. Oversight of the Athletic Department budget
    2. Monitoring of the academic progress of the student athletes
    3. Advice to the Athletic Director on issues of importance

    Membership:

    • Ex-officio members:
          Director of Athletics
          Associate Athletic Directors
          Senior Womens Administrator, Athletics
          Compliance Officer
          Academic Advisor
    • Faculty Athletics Representative, Chair, (appointed by Chancellor)
    • Equity Advisor to the Chancellor for Athletics (appointed by Chancellor)
    • 3 faculty serving two-year staggered terms (appointed by FWDC)
    • 2 students serving one-year terms (appointed by VCSA)

    The voting members of the IAC are the three faculty appointed by FWDC and the two students appointed by the VCSA.

    Recommendations and reports to:   the Chancellor

    10.4.12 International Programs Advisory Committee (Revised by SD0305F) (SD6803S) (SD9216S)

    Purpose

    Advisory to the International Studies Director and Director of Study Abroad in curriculum development, study abroad program development, annual and long-rang program planning, budgeting and publicity.

    Membership

    • Director of International Studies (Chair)
    • Director of Study Abroad
    • International Students Advisor
    • 6 faculty members with at least one from each of the three academic areas and serving staggered, two-year terms, selected by the FWDC.
    • 2 Students, one-year terms (appointed by VCSA)

    Recommendations to: Directors of International Studies and Study Abroad
    Reports to: the Provost and VCAA or his/her designee

    10.4.13 Environmental Health and Safety Committee SD1021F SD1713F SD8007S (formerly Energy & Safety as well as Safety and Health Committee)

        Purpose:

        To ensure that UNC Asheville, as a state agency, implements a safety and health committee structure that provides
        management and non-managerial involvement in the on-going responsibility of providing a safe work environment. The
        safety committee will also provide insight into safety planning and training

        Duties

        1. Review all safety and health policies and procedures established by UNC Asheville.

        2. Review incidents involving work-related fatalities, injuries, illnesses or near-misses.

        3. Review employee complaints regarding safety and health hazards.

        4. Analyze the agency’s work injury and illness statistical records.

        5. Conduct meetings at least once every three months. Maintain written minutes of such meetings, send copies to each committee member and post in the appropriate workplace.

        6. Make written recommendations on behalf of the committee to the next highest safety and health committee and/or agency head.

    Additional duties may be added as the committee develops bylaws and operating procedures.

     

         Membership

    • One member appointed by Staff Council

    • One SGA representative serving a one-year term (appointed by SGA)

    • One non-supervisory and one supervisory representative (appointed by Senior Administrator for University Enterprises and Director of Athletics)

    • Two faculty, each serving a three year term (staggered); appointed by FWDC

    • One non-supervisory and one supervisory representative (appointed by the Vice Chancellor of Finance and Operations)

    • One non-supervisory and one supervisory representative (appointed by the Vice Chancellor of student Affairs)

    • Environmental Health and Safety Officer (voting ex officio member)

    • Environmental Health and Safety Professional (voting ex officio member)

        Recommendations to:  Director of Emergency Management
        Reports to
    :  Director of Public Safety

       

    10.4.14  Sustainability Committee SD7907S (evolved into the Sustainability Council - see 10.4.6)

                  Purpose

        Facilitate increased energy and environmental resource conservation in our campus community through collaboration of
        the faculty, staff and students on issues of day-to-day campus operations, strategic planning, renovation, and new
        construction.

         Membership

    • Two faculty and two alternates appointed by the Faculty Senate, each serving a two year staggered term

    • Landscape Architect

    • Two Office of Design and Construction staff members appointed by the Director for Facilities Management & Planning

    • One Student Government Association representative

    • One student demonstrating interest in energy and environmental concerns appointed by the Student Government Association.

        Recommendations and reports to:   Director for Facilities Management and Planning

    10.4.15 Transportation Committee (SD3106S SD2213S)

    Purpose

    This committee will review and make recommendations concerning all parking and transportation issues (includes parking, mass transit, bicycle facilities, pedestrian resources, carpooling etc.). In addition, it will be the final arbitrator for parking citations hearing Appeals to Parking Petitions.

    Membership

    • Two faculty and two alternates appointed by the Faculty Senate, each serving a two year staggered term

    • Two staff and two alternates appointed by Staff Council, each serving a two year staggered term. 
      Alternates will assume Committee membership for two years upon other members completing their time.

    • Two students and two alternates recommended by the President of the Student Government Association.

    • The Committee will annually select a chairperson from among its Faculty and Staff members.

    Note:  Persons with delinquent parking or traffic fines or persons who have received multiple citations for parking or moving traffic violations shall not be eligible for appointment to the Committee

    Ex Officio:    UNC Asheville Transportation Coordinator.

    Recommendations and reports to:   The Director of Public Safety/Chief of University Police.

    10.4.16 Scholarship and Financial Aid (SD1998S) (SD9216S)

    Purpose

    1. Determines final awards the university merit scholarships, based on faculty and student input from campus interviews and folder evaluations.

    2. Approves recommendations of awards for university need-merit and/or other special scholarships.

    3. Determines policies and procedures for the awarding of university scholarships.

    4. Reviews and makes recommendations for Financial Aid policies and procedures.

    Membership

    • one faculty member serving a one year term (appointed by FWDC in consultation with the Provost and VCAA)
    • one staff member selected by the Assistant Provost of Academic Administration
    • Assistant Provost of Academic Administration
    • Assistant Provost for Admissions & Financial Aid
    • Director of the Honors Program
    • Director of Undergraduate Research
    • one student (appointed by VCSA).

    Recommendations to:   Assistant Provost for Admissions and Financial Aid
    Reports to:  the Provost and VCAA

    10.4.17 Adjunct Faculty Committee (SD0500F) [Committee Eliminated SD0608F]

    10.4.18 Institutional Animal Care and Use Committee (SD6515S) (SD7303S) (SD5119S)

    The Institutional Animal Care and Use Committee (IACUC) is a federally mandated committee whose mission is to ensure the proper care and humane treatment of vertebrate animals. The Committee's responsibility is to develop, review, and monitor all animal facilities and care practices within the institution for compliance with federal legislation, agency regulations, and local laws. The IACUC is responsible for the dissemination of information regarding approved methods of animal care to individuals who use animals in research, teaching, or demonstration programs at the UNC Asheville.

    To ensure compliance with all federal, state and UNC Asheville regulations, policies and standards in place to protect animal welfare, IACUC members review all requests for approval to use vertebrate animals. It also conducts inspections of all areas where housing and use of animals occurs along with reviewing the institutional program.

    Membership and procedures (see Section 4.3.6.1) of the IACUC conforms to federal guidelines. These include the Animals and Animal Products (9 CFR), Animal Welfare Act (7 USC 2131 et seq.), Health Research Extension Act (P.L. 99-158), PHS Policy on Humane Care and Use of Laboratory Animals and U.S. Government Principles for the Utilization and Care of Vertebrate Animals Used in Testing, Research, and Training.

    Recommendations and reports to:   Provost

    10.4.19  First Year Experience Advisory (integrated into ILSOC) (see 10.4.37)

     10.4.20 Institutional Review Board (SD1517F) (SD8913S) (SD0393F) (SD3110S)

    Purpose

    The UNC Asheville Institutional Review Board (IRB) is charged by the University under its Federal Wide Assurance (FWA) reviewing all University activities involving human research subjects, according to the Code of Federal Regulations (CFR) for the Protection of Human Subjects (45 CFR 46), in order to safeguard the welfare and rights of research participants.  The UNC Asheville policy on human subjects applies to all faculty, student, and staff research involving human subjects, regardless of funding source.  The UNC Asheville IRB reviews biomedical and behavioral research protocols.

     

    Membership and procedures (see Section 4.3.6.2) of the IRB conforms to federal guidelines (45 CFR 46.107).  

    Recommendations and reports to:   the Provost

    10.4.21 Pre-Health Professions Advisory Committee (SD7803S) (SD9216S)

    Purpose

    The Pre-Health Professions Advisory Committee is responsible for coordinating advising and writing a committee letter of recommendation for students interested in seeking an advanced degree at a Health Professional School (medicine, dentistry, pharmacy, veterinary medicine, etc).

    Membership:

    The committee will be composed of seven members, three of whom will be permanent based upon their regular duties. The members are as follows:

    • Director of the Pre-Health Professions Advisory Committee (appointed for a five-year term by the Provost and VCAA in consultation with the Deans). This person must be a member of the faculty.
    • The campus physician or another health professional who is deeply interested in UNC Asheville (appointed annually by the Provost and VCAA).
    • Coordinator of the Pre-Health Professions.
    • Four faculty serving staggered four-year terms (appointed by FWDC in consultation with the Provost and VCAA).

    Recommendations to:  Director of the Pre-Health Advisory Committee.
    Reports to:  The Provost and VCAA

    10.4.22  Graduate Council (integrated into another section) see 10.3.9

    10.4.23 Undergraduate Research Programs Advisory Council (SD6903S) (SD9216S)

    Purpose

    The Undergraduate Research Program Advisory Council is needed to provide consistent faculty, student and staff input into the Undergraduate Research Program.

    Responsibilities

    1. Offer direction for the program.
    2. Establish policies and guidelines for grants and activities.
    3. Evaluate grant proposals from students
      - Regular semester grants
      - Summer grants
      - NCUR grants
      - Travel grants
    4. Approve recognition of students as University Research Scholars or as Departmental Research Scholars
    5. Seek ways of enhancing the program through increasing financial resources and addressing ways for the program to be recognized on and off campus.
    6. Assist in planning, reviewing and critiquing the ongoing activities
      - Fall symposium
      - Spring symposium
      - UNCA Undergraduate Research Journal.

    Membership

    • Director of Honors Program, ex officio
    • Editor of the NCUR (National Conference on Undergraduate Research) Proceedings, ex officio
    • Director of Undergraduate Research Program, ex officio
    • Program Assistant of Undergraduate Research Program, ex officio
    • 3 faculty members (one from each academic area, appointed by FWDC)
    • 1 member of the library staff (appointed by the Director of the Undergraduate Research Program in consultation with the University Librarian)
    • 4 students (appointed by Director of URPAC in consultation with the Director of the Honors Program.)

    Faculty and library staff members will serve two-year, staggered, terms, renewable for two additional terms. Students will serve one-year terms, renewable for one year.

    Recommendations to: Director of Undergraduate Research
    Reports to: Provost and VCAA or his/her designee.

    10.4.24  Women's Studies Advisory Committee (Women's Studies is now a major)

    10.4.25 Asheville Institute Advisory Committee (AIAC) (SD1205S) [Committee Eliminated] (SD0508F)

    10.4.26 Aesthetics Advisory Committee (SD8015S) (SD0297F) (eliminated 04/30/2015)

    10.4.27 Africana Studies Advisory Council  (Revised by SD1605F  (SD1794S) (SD9216S)

    Purpose

    This body will advise the Director in matters of program planning and delivery, curriculum development, resource acquisition, and outreach as well as

    • program design, revision and maintenance;
    • recommending purchases of instructional materials for the library and academic departments;
    • approving courses included in the program;
    • evaluating the teaching and performance of faculty participating in the program;
    • seeking university approval of any changes to the existing program’s curriculum or structure;
    • organizing Faculty Development opportunities designed to enhance teaching of African and African-American topics;
    • assisting University Relations in seeking private financial support for the program;
    • supporting cooperative activities that involve the public and the Africana Studies Program.

    Membership

    • At least three faculty members appointed by FWDC in consultation with the Associate Provost serving two-year staggered terms.

    Recommendations to: Director of Africana Studies
    Reports to: Associate Provost and Dean for University Programs

    10.4.28 Sexual Harassment Advisory Committee (DISSOLVED 10/01/2015 SD0315F) (Revised by SD5707S) (SD8103S)

    10.4.29 Teaching Awards Committee (SD0416F SD4906S)

    Purpose

    To select the annual recipients of UNC Asheville’s various teaching awards.

    Membership

    • last year's full-time recipients of UNCA Teaching Awards,
    • the prior year's UNC Asheville Distinguished Teacher, ex officio without vote.

    The most recent recipient of the UNC Asheville Distinguished Teacher Award serves as committee chair.

    Recommendations and reports to
    Provost and Vice Chancellor of Academic Affairs

    10.4.30 Teaching Fellows Advisory Council (DISSOLVED 11/05/2015 SD0815F) (Revised by SD1705F) (SD8303S)

    10.4.31 Violence Prevention  (reassigned to Public Safety and Student Affairs)

    10.4.32 Lab Safety Committee (DISSOLVED 11/04/2021 SD0921F) (SD1613F) (SD8003S) (Formerly Radiation Safety Committee)

    Purpose:

    To ensure that UNC Asheville, as a state agency, adheres to all federal, state, and local environmental health and safety related statutes, regulations and guidelines in the operation of its teaching and research laboratories, studios and academic shops, and implements operational best practices to provide a safe and healthy working and learning environment for students, staff, and faculty. This committee will also provide a conduit to the University’s Environmental Health and Safety Committee and its safety program for departments and programs operating any of the aforementioned facilities (currently ART, BIOL, CHEM, DRAM, ENG, ENVR, ESOP [Eshelman School of Pharmacy], HWP, and PHYS).

    Duties: 

    1. Review, understand, and ensure that local, state and federal EH&S guidelines, are implemented properly in academic laboratories, studios and shops.

    2. Review all UNC Asheville EH&S policies and procedures directed toward academic laboratories, studios, and shops and make recommendations to ensure they are consistent with external regulations/guidelines and operationalized appropriately.

    3. Discuss and understand new UNC Asheville EH&S policies and procedures and determine how to appropriately operationalize them in laboratory, studio and shop settings.

    4. Participate in the production of laboratory, studio and shop safety manuals and educational materials.

    Membership:

    • Academic Affairs Environmental Safety Professional
    • Seven UNC Asheville faculty (ART, BIOL, CHEM, DRAM, ENVR, HWP, and PHYS) – chosen by their respective departments
    • UNC Asheville laboratory managers, EPA non-faculty (currently two individuals)
    • One ESOP faculty or staff – appointed by ESOP
    • One ENG faculty or staff – appointed by Director of the Joint Engineering Program

    Recommendations to: Academic Affairs Environmental Health and Safety Professional

    Reports to: the Dean of Natural Sciences

    10.4.33 Key Center Advisory Committee (SD2911S) (SD9216S)

    Purpose:

    The Key Center Advisory Committee exists to  oversee and support both the creation of Service Learning Designated Courses and the academic honor of Community Engaged Scholar.

    Responsibilities: 

    Members of the Key Center Advisory Committee will:

    ·         Approve requests to make courses service-learning designated

    ·         Approve the work of students seeking to be Community Engaged Scholars

    ·         Offer direction to the Key Center to make service-learning efforts both state of the art and science

    ·         Advise the director of the Key Center on matters she or he needs assistance with

    ·         Help promote service learning to campus members

    Membership:

    • The Key Center director (ex-officio)
    • Three faculty members (one from each division) appointed by FWDC in consultation with the Associate Provost
    • One student appointed by the Vice Chancellor for Student Affairs in consultation with the director of the Key Center

     Members would serve staggered terms of two years with a one year appointment for the student representative. 

    Reports to:  The Provost or the Provost’s designee

    10.4.34  Inquiry Arc Advisory Committee as a Standing Committee (DISSOLVED 10/04/2018 SD0418F) (SD4612S)

     

    Purpose

     

    The Arc Advisory Committee exists to guide and support both the 5-year Inquiry ARC implementation as well as to guide changes in QEP implementation in the subsequent 5 years.

     

    Responsibilities

     

    An Arc Advisory Committee will provide guidance and support and serve in an advisory capacity to the QEP Director and the IE Director. 

     

    Members of the Arc Advisory Committee will:

     

    ·         Offer direction, guidance, and support to the QEP Director and the Institutional Effectiveness (IE) Director as the QEP Implementation unfolds

    ·         Approve major changes in the Inquiry ARC Implementation and Assessment Plans

    ·         Offer direction to the QEP Director and the IE Director on assessment, critical thinking pedagogy, engaged learning and scholarship, professional development, information technology, marketing, etc. as needed

    ·         Advise the QEP Director and IE Director on matters they need assistance with

    ·         Help promote Inquiry ARC to campus members

     

     

    Membership

     

    Four faculty members:  Members may represent both UGR or SL and a program area, as follows:

    ·         The QEP Director (ex-officio)

    ·         The IE Director (ex- officio) or representative.

    ·         1 representing the Undergraduate Research Program (UGR) appointed by the director of Undergraduate Research in consultation with the QEP Director

    ·         1 representing the Key Center for Service Learning (SL) appointed by the director of the Key Center for Service Learning in consultation with the QEP Director

    ·         2 more members to complete the representation from each of three program areas (Humanities, Social Sciences, Natural Sciences) appointed by FWDC in consultation with the QEP Director

     

    Two staff members:

    ·         1 appointed by Staff Council in consultation with the IE Director

    ·         1 representing a relevant student affair area (e.g. Student Activities and Integrative Learning, Campus Recreation, Planning and Assessment) appointed by the Vice Chancellor of Student Affairs in consultation with the IE Director

     

    Two student members:

    ·         2 appointed by the Vice Chancellor of Student Affairs in consultation with Student Government Association Leadership

     

    Faculty and Staff Members would serve staggered terms of three years

     

    Student Members would serve one year terms, with the option to continue a second year.

     

    Reports to: The Provost or the Provost’s designee

            10.4.35 Liberal Arts Core Advisory Committee (SD7917S)

    Purpose

    The roles and responsibilities of the LAC Advisory Committee are as follows:

    1. To meet once each semester with the full group of LAC component leaders, to discuss issues of importance to the LAC Program.
    2. To receive assessment results of the LAC Program from the Office of Institutional Research, Effectiveness, and Planning.
    3. To discuss results of the assessment with LAC component leaders and the appropriate dean or administrator.
    4. To report to APC annually on the results of the assessment and the use of data for informed practice over the subsequent assessment cycle.
    5. To complete tasks assigned by APC intended to increase the effectiveness of the LAC Program.

    Membership

    Four members of the LAC Advisory Committee are selected from the group of LAC component leaders listed below. Members are selected by the full group of LAC component leaders to serve two-year staggered terms. A fifth member is an Academic Affairs Administrator appointed by the Provost. Terms are staggered two-year terms.

    LAC Component Leaders
    Humanities, Program Director
    Arts and Ideas, Program Director
    First Year Colloquium, Coordinator
    Diversity Intensive, Coordinator
    Laboratory Science & Scientific Perspectives, Natural Science Chair (Selected by NS Chairs 2-year term)
    Social Science & Scientific Perspectives, Social Science Chair (Selected by SS Chairs 2-year term)
    Second Language, Modern Languages and Literature Chair
    Quantitative Perspectives, Mathematics Chair
    Writing Program Administrator

            10.4.36 Diversity Intensive Committee (SD0317F)

    Purpose
    The DI Committee is responsible for advising and assisting the DI Coordinator in the oversight of DI courses. These responsibilities include advising and assisting the Coordinator in:

    1.   Reviewing Applications for DI courses
    2.   Assessing DI Courses
    3.   Maintaining appropriate records related to DI courses

    Membership
    Three full time faculty members, none of whom may come from the same program area, and the DI Coordinator. The program area representatives will serve two-year, staggered terms and will be appointed by FWDC in consultation with the DI Coordinator.

    Reports to: The Provost and the LAC Advisory Committee

            10.4.37 First Year Experience Advisory Committee (SD6618S) (SD0720F) (SD1121F) (SD0723F)

    Purpose
    The First Year Experience Advisory Committee is dedicated to developing, refining, and taking inventory of programs and resources to assist first-year students as they make their transition to college. The committee’s work helps students learn critical cognitive and non-cognitive skills while they gain agency, self-direction, and sense of community. Additionally, the committee supports faculty and staff in developing the knowledge and skills needed to support first-year students and connect them with available resources.

    Membership
    Faculty representation on FYEAC shall include the Director of Student Success, the First Year Writing Coordinator, the HUM 124 Coordinator, and two at-large members, at least one of them with significant experience teaching an FYS 178. Staff representation shall include the Dean of Students, the Director and Assistant Director for the Office of Student Transitions and Family Programs, one representative from the Office of Academic Advising, and one at-large member designated by the Dean of Students. The committee will be co-chaired by the Director of Student Success and the Dean of Students or their designees. The at-large members serve 2-year terms with the option of renewal. Appointments and renewal of at-large members will be decided by the co-chairs of the FYEAC in collaboration with FWDC.

    Reports to: The Provost, The Vice Chancellor for Student Affairs, and the LAC Advisory Committee

            10.4.38 Writing and Information Literacy in the Disciplines Advisory Committee (WILDAC) (SD2319S)

    Purpose
    The Writing and Information Literacy in the Disciplines Advisory Committee will provide pedagogical resources that support departmental student learning goals and objectives for writing and information literacy. This charge will replace the charge given to the Writing Coordinator on pages 9-10 of Senate Document 7315S, where Writing Competencies were established.

    Responsibilities
    The role of the Writing and Information Literacy in the Disciplines Advisory Committee will be to offer support rather than oversight. Resources and support offered through the WILDAC include but are not limited to reflective discussion at the conclusion of each program’s three year assessment cycle regarding the development, articulation, and delivery of scaffolded writing and information literacy curricula based on their specific needs, goals, and the department’s assessment plan (as specified in Senate Document 8614S). Further, as part of its support, the WILDAC can, for example, facilitate faculty learning circles, lead faculty/department workshops on writing-related concerns, help departments scaffold writing instruction across the curriculum, and/or craft assessment.

    Membership

    1. the Writing Program Coordinator or Associate Writing Program Coordinator (Humanities faculty representative) or designee,
    2. the Director of the Writing Center or designee,
    3. the Director of Institutional Effectiveness or designee,
    4. a social science faculty representative,
    5. a natural science faculty representative,
    6. an information literacy specialist (library staff).

    Two co-chairs, one staff and one faculty, will be elected by the committee members. Tenure in the first three of these positions are determined by their respective units. The representatives from Natural Science, Social Science, and the library staff will serve renewable three-year terms. This rotation will help to maintain diverse representation on the WILDAC without unduly contributing to faculty workload.

    Reports to: the Provost and VCAA

            10.4.39 Student Feedback on Instruction Review Committee (SD5621S) (SD6722S)

    Purpose
    The SFI Review Committee is dedicated to reviewing and recommending amendments of the Student Feedback on Instruction form to Faculty Senate (as necessary) and communicating with faculty, chairs, and program directors about the implementation of the form and how its results are best used and interpreted.

    Membership
    Faculty representation on the SFI committee shall include seven members, including: at least one member from the Center for Teaching and Learning; at least two members from the Office of Institutional Research, Effectiveness & Planning; at least one member from Academic Affairs; and at least one member from each of the academic divisions (social sciences, natural sciences, and humanities). These members shall be appointed by FWDC, in consultation with the Provost and serve staggered three year terms.

    Reports to: The Provost

            10.4.40 Institutional Biosafety Committee (SD5721S

    Purpose
    The Institutional Biosafety Committee (IBC) is charged with assessing the safety of recombinant DNA research and to identify any potential risk to public health or the environment. Further, the committee will assure the safe acquisition, use and disposal of all biohazardous materials at the University. The IBC, in conjunction with the Biological Safety Program Manager, regulates biological materials used in research, teaching and service operations at the University.

    UNC Asheville acknowledges its responsibility to provide a program for the handling, storage and disposal of biohazardous materials, to provide emergency response for incidents involving biohazardous materials, and to educate the UNC Asheville community about the safe use of biohazardous materials in research, teaching, and service activities.

    Duties
    1. Ensuring UNC Asheville compliance with:

    a. All federal, state and local regulations;
    b. Procedures and principles relating to the prevention and/or control of infectious diseases, including strict adherence to the most recent version of the CDC/NIH publication Biosafety in Microbiological and Biomedical Laboratories (BMBL); and,
    c. The procurement, storage, use and disposal of biohazardous materials used in UNCA research teaching, and service facilities.

    2. Certifying investigators and instructors, their laboratories and/or their practices for work are conducted at appropriate biological safety levels.

    3. Overseeing the development and maintenance of written biohazard safety/infectious disease control plans that minimize exposures for all affected personnel using proper engineering controls and work practices; to make the plan available to the institutional community; and to recommend updates to the plan, as necessary. Additionally, overseeing the development and implementation of educational programs related to infectious diseases and biohazard safety.

    4. Following the National Institutes of Health (NIH) protocol notification, procedure for individuals exposed to recombinant DNA, synthetic nucleic acids, or regulated pathogens.

    5. Identifying tasks that carry the risk for transmission and the occupational groups involved.

    6. Reviewing instances of potentially infectious disease outbreaks related to research, teaching and service activities that the committee oversees.

    7. Recommending to the UNC Asheville Environmental Health and Safety Committee (EHSC) policies and procedures to protect the health and safety of all faculty, staff, students, and visitors at UNC Asheville.

    Membership
    Five (5) voting members, approved by the Provost in consultation with FWDC. Faculty members serve staggered three-year terms which may be renewed, while the community representatives serves a one-year terms which may be renewed.

    Voting Members
    1. At least one two faculty members who has have expertise in proper handling of biohazardous materials;
    2. One faculty member at large (appointed by FWDC); and
    3. Two members unaffiliated with the university and the research facility to provide representation for the general community (Community Representatives).

    Non-voting Members
    1. Representative from the Environmental Health and Safety Office, ex officio.
    2. Liaison from Academic Affairs, ex officio and non-voting, as needed, to facilitate the work of the IBC, ex officio.

    Recommendations to: The IBC directs matters related to the use of biohazardous materials at UNC Asheville to the Chief Research Officer.

    Reports to: The VCAA

            10.4.41 Classroom Committee (SD5323S

    Purpose
    The Classroom Committee makes decisions about classroom infrastructure, renovation, and allocation. Their purview includes general-purpose classrooms only rather than dedicated department spaces (labs, studios, etc.).

    Responsibilities

    1. Establish minimum standards for classroom infrastructure, encompassing both furniture and instructional technology, including writing surfaces and digital display.
    2. Establish a schedule for regular refresh of classroom infrastructure.
    3. Make decisions about renovation and upgrade of all classroom infrastructure.
    4. Recommend to the Registrar the allocations of classrooms to departments, making modifications as needs change over time.
    5. Consult with departments and programs to understand the ways in which changes in both pedagogy and technology affect classroom infrastructure requirements.
    6. In all cases, the Classroom Committee should consider:
        1. Flexibility in accommodating varying pedagogies in the same room.
        2. Accessibility standards and ADA compliance for both students and instructors.
        3. Impacts on space-use utilization and efficiency, reported annually to the UNC System Office.
        4. Equal access to instructional technology for both full-time and part-time members of the faculty.
    7. Provide an annual report to the Faculty Senate at the beginning of the academic yeardescribing decisions made in the prior year.

    Membership
    Senior Administrator for Academic Space Planning (co-chair)
    University Registrar (co-chair)
    Provost or designee
    Representative from Design and Construction
    Director, Academic Technology Support
    Director, Center for Teaching and Learning
    Representative from the Faculty Senate, chosen by the Executive Committee
    One department chair from each of the three program areas, from disciplines with differing pedagogies, named by the Academic Deans to staggered three-year terms

          

    10.5 Individual Service Appointments

    For information about reassigned time associated with these appointments, see Section 3.1.4.1.5.

    10.5.1 Faculty Handbook Editor (SD2005S)

    The Senate Secretary shall act as the Faculty Handbook Editor. The editor is responsible for maintaining the Handbook through annual revisions and reports to the Chair of the Faculty Senate.

    10.5.2 Humanities Director

    Duties

    The Director of Humanities is responsible for scheduling all sections of Humanities courses each term, supervising faculty who teach only within Humanities (e.g., adjuncts), and supervising the coordinators of the four Humanities courses.

    Appointed by:   the Provost and VCAA

    Term of Appointment:  3 years, renewable

    10.5.3 Arts and Ideas Director

    Duties

    The Arts and Ideas Director is responsible for recruiting faculty to teach in the Arts and Ideas program, working with participating faculty to develop the ARTS 310 course, and scheduling multiple sections of ARTS 310 and the ARTS workshops.

    Appointed by:  the Provost and VCAA

    Term of Appointment:  3 years, renewable

    10.5.4 Director of the Honors Program

    Duties

    The Director's responsibilities include planning the Honors program, both academic and co-curricular; appointment of faculty members to teach Honors classes (in consultation with other department and program heads); selection of students as members of the program; maintaining and implementing Honors policies; supervising the process of naming graduating seniors for Distinction as University Scholars; arranging assessment for Honors classes and other activities; organizing the non-classroom activities of the program including study abroad, service learning, post-graduate opportunities, and co-curricular events; representing the program to the University, the community, and prospective students; assisting with admissions, recruitment, and scholarship decisions; and providing liaison with the Undergraduate Research program. (See Section 11.2 for program information)

    Appointed by:   the Provost and VCAA

    Term of Appointment:  3 years, renewable

    10.5.5 Director of the Undergraduate Research Program

    Duties

    The responsibilities of the Director of the Program include:
    1. cooperating with the University Laurels Merit Scholarship Program, to recruit and retain talented students;

    2. serving as an information conduit for students and faculty who want to learn more about undergraduate research;

    3. providing information about funding opportunities for students through academic year and summer research and presentation grants;

    4. coordinating the interaction of undergraduate research students with external groups (e.g. NCUR, Research at the Capital, SOARS);

    5. arranging for public presentation of the work of undergraduate research students for the UNC Asheville community;

    6. overseeing the publication of the UNCA Journal on Undergraduate Research;

    7. collecting information on students and faculty who participate in undergraduate research for institutional awards;

    8. interacting with the national undergraduate research community.

    UNC Asheville's Undergraduate Research Program offers a range of opportunities specifically aimed at assisting faculty and students with collaborative efforts in research. The Undergraduate Research Program Advisory Council (URPAC) assists the director in setting policy, assessment of the effectiveness of the program, and making changes necessary to improve the overall quality of the program.  (See Section 11.3 for program information).

    Appointed by:  the Provost and VCAA in consultation with representatives from the Undergraduate Research Program Advisory Council (URPAC).

    Term of Appointment:  3 years, renewable

    10.5.6 Director of Teaching and Learning

    Duties:

    The Director of Teaching and Learning supervises all activities of the Center for Teaching and Learning (see Section 11.5 for center information). The Director works to create an environment in which faculty across the university are energized to pursue professional improvement with maximum efficiency.  The Director is responsible for

    1. working with faculty and the Office of Academic Affairs regarding faculty development needs and plans, and communicating with faculty concerning administrative suggestions and decisions related to these.

    2. facilitating communications among those working on, or interested in working on, teaching and learning projects.

    3. encouraging faculty's development of professional knowledge, recognition and expertise through such activities as grant proposal writing, research, teaching exchanges and attendance at summer seminars and professional conferences.

    4. maintaining communication with offices across campus to gather and/or assure dissemination of information pertinent to effective faculty development in teaching and learning.

    5. representing UNC Asheville off campus, communicating and consulting with those in similar offices on other campuses and with appropriate state and national professional organization.

    6. managing the budget allocated to the Center.

    7. supervising and evaluating Center staff.

    Appointed by:  the Provost and VCAA in consultation with representatives from the UTC and FWDC.

    Term of Appointment:  3 years, renewable

    10.5.7 Director of the Key Center for Community Citizenship and Service Learning

    Duties

    The Key Center Director oversees all Center activities, including those of the assoc. director; the director also is primarily responsible for encouraging faculty to use service-learning in their classes, and for assisting them to make this a successful addition to student learning. (See Section 11.6 for center information.)

    Appointed by:   the Provost and VCAA in consultation with the Key Center advisory board.

    Term of Appointment:  3 years, renewable

    10.5.8 Director of Interdisciplinary Studies

    Duties:

    The Director of Interdisciplinary Studies leads UNC Asheville's newest degree program, consisting of two concentrations: the Individual Degree concentration, for students developing their own interdisciplinary degree program, and the Ethics and Social Institutions concentration. The coordination function includes:

    1. Course management: Scheduling and evaluating courses carrying the IST designation.

    2. Program development: Evaluating requests for new IST courses and programs.

    3. Program management: Supervising the degree concentrations including all aspects of the Individual Degree concentration (i.e., evaluating/approving applications, monitoring student progress and assessing student learning).

    4. Budget oversight.

    5. Publicity of IST options among faculty and students.

    Appointed by:  the Provost and VCAA in consultation with Council of Chairs and Directors

    Term of Appointment:  3 years, renewable

    10.5.9 Director of International Programs

    Duties:

    The Director of International Programs supervises all aspects of international programming:  overseeing the study abroad program, coordinating the International Studies minor, sponsoring and promoting a variety of co-curricular events with an international focus, and organizing faculty development projects that will lead to both new International Studies courses and the infusion of international content across the curriculum.  Activities within the study abroad program are coordinated by the Director of Study Abroad who is responsible for the day-by-day functioning of the Office of Study Abroad.

    Appointed by:  the Provost and VCAA 

    Term of Appointment:   3 years, renewable

    10.5.10 Staff Council Faculty Liaison

    Duties:

    A non-voting faculty member appointed annually to the Staff Council.  Functions as a liaison between the faculty and staff, sharing information about issues of importance to faculty, staff and the university.

    Appointed by:  the Faculty Senate

    Term of Appointment:  1 year

    10.5.11 Faculty Athletic Representative (FAR)  (SD0909F) (SD5123S)

    The University Faculty Athletic Representative (FAR) to the National Collegiate Athletic Association (NCAA) and the Big South Athletic Conference is appointed by the Chancellor for a four-year period; reappointments may be made. However, in the fourth year of each four-year term, FWDC will put out a call for interest, and those names will be forwarded to the Chancellor for consideration. Appointment procedures are outlined in the responsibilities of the Intercollegiate Athletic Committee (IAC). Since the Department of Athletics operates on a twelve-month schedule, the FAR or a designated representative of the IAC must be available during the summer months.

    The FAR is an advocate of the student athlete and monitors the Athletic Department's activities to insure compliance with NCAA regulations; the FAR is not an advocate of the Athletic Department.  Specific duties include keeping the Chancellor and Provost apprised of alleged irregularities within UNC Asheville's athletic program, representing UNC Asheville as the voting delegate at the Annual NCAA Convention, chairing the IAC, conducting the required NCAA exit interviews, certifying eligibility and squad lists in coordination with the Registrar, monitoring graduation rates and academic progress, and monitoring that both scholarship and participation opportunities reflect the University gender ratio.

    10.5.12 Faculty Mentoring Program Coordinators (SD8108S)

    Duties include, but are not limited to, the following:

    ·         Contacting new faculty members in spring/summer

    ·         Recruiting faculty mentors in spring/summer

    ·         Develop a calendar of events for the academic year spring/summer (including three gatherings throughout year and at least two cultural event outings)

    ·         Attend new faculty orientation session to describe mentoring program in fall

    ·         Complete mentor/mentee assignments by beginning of fall semester

    ·         Maintain contact with mentees between mentoring events

    ·         Administer end-of-year evaluation to both mentors and mentees to assess program

     Membership

    The Faculty Senate will elect two coordinators from two different program areas for staggered, renewable, two year terms. There should be one male and one female coordinator, one a junior faculty member (at least 3 years at UNC Asheville) and the other a senior faculty member. These appointments will be made in April of the preceding academic year to empower the coordinators to seek out volunteer mentors and plan initial activities well in advance of the arrival of new faculty. 

    Because coordinating this program is time-consuming, it is suggested that faculty who serve as coordinators be protected from other significant service assignments.

    Recommendations to:  Provost

    Reports to:  Provost

    Rationale
    As our colleague Tucker Cooke noted many years ago, the success of new faculty rests not only on their ability to acquire the knowledge and skills they need to succeed. Their ability to develop connections and relationships with colleagues is a third critical factor.  A Faculty Mentoring Program is an important component of UNC Asheville’s other faculty development activities (e.g. new faculty/new chair orientation, professional development programs through the Center for Teaching and Learning).  A successful mentoring program requires identified coordinators who are committed to providing this important experience. The logical way to ensure this success is by appointing program coordinators through the Faculty Senate.

    Initially, one coordinator will serve a three-year term and the other will serve a two-year term.

    10.5.13 Faculty Ombuds (SD8017S) (SD5019S) (SD2720S)

    Purpose

    The Ombuds Team will consist of 2 tenured faculty members selected by the Provost, in consultation with the Faculty Welfare and Development Committee and current Ombuds members. Ensuring diversity on the Ombuds Team will be a priority. Each term will be 6 years and be staggered so that a new Ombud member will be appointed every 3 years.

    The Faculty Ombuds will attend a 3-day training (“Foundations of Organizational Ombudsman Practice”) offered by the International Ombudsman Association (IOA) within 12 months of being appointed, and will participate in ongoing, relevant professional development opportunities, including IOA conferences and consultation with the Title IX Office as necessary. Support for training and related travel will be provided by the Office of the Provost.

    In cases where faculty have concerns related to workplace behaviors including but not limited to interpersonal conflicts, discrimination, harassment, or bullying, but may not (yet) wish to file a formal grievance, they may contact either member of the Ombuds Team to initiate a conversation. Concerns may or may not pertain to protected class categories such as race, ethnicity, gender identity, sexual identity, disability, age, and/or religion. The ombuds will listen impartially and offer an environment that is conducive to problem solving. In addition, the ombuds may discuss multiple options for conflict resolution, including appropriate resource referrals and applicable university policies. The Ombuds cannot provide legal advice or representation at any grievance, disciplinary, or judicial procedure including court testification and non-university related issues. Any concerns related to sexual harassment or sexual misconduct should be taken directly to the university Title IX coordinator, not to the Ombuds Team. Any instances of workplace violence should be taken directly to the Manager of Employee Relations.

    Although the faculty ombuds report annually to the Faculty Senate, the Office of the Provost, and the Chancellor, the Ombuds Team functions independently of all university offices, and neither represents the university administration nor any individual. The Ombuds Team operates in accordance with the International Ombudsman Association standards of practice: https://www.ombudsassociation.org/assets/docs/IOA_Standards_of_Practice_Oct09.pdf

    What the Ombuds May Do:

    • Offer an environment conducive to problem resolution and impartially listen to concerns or problems
    • Maintain confidentiality of information, except in instances where there is a legal obligation to report
    • Gather information
    • Discuss options for resolution of your problem or concern
    • Discuss University policies and procedures that may be applicable to your problem or concern
    • Make referrals to appropriate resources
    • Facilitate difficult conversations
    What the Ombuds Won’t Do:
    • Provide legal advice or representation
    • Represent or advocate for you at any grievance, disciplinary, or judicial procedure
    • Testify in formal university grievance proceedings
    • Assist with non-university related issues


    Due to the sensitive nature of their work, Ombuds team members will be ineligible to serve on the Committee of Tenured Faculty, the Post-Tenure Review Committee, the Faculty Hearings Committee, the Faculty Grievance Committee, the Faculty Senate, and the Academic Appeals Board during the time period covered by their terms and the following year. An additional year’s leave of absence from service on any of these committees may be requested by contacting FWDC at least 5 days prior to the relevant election(s). When considering an Ombuds team member for appointment to any other committee or service assignment, including department chair or program director, FWDC and the Provost should carefully consider both the confidential nature of the Ombuds work and the potential for a high workload.

     

    10.5.14 Diversity Intensive Coordinator  (SD0217F)

    Duties:
    The Diversity Intensive Coordinator will approve proposed DI courses according to DI learning outcomes and review student petitions for course substitutions for the DI requirement. The coordinator collects syllabi and information on courses proposed as Diversity Intensive; communicates expectations; and encourages best practices in Diversity courses across the disciplines. The Diversity Intensive coordinator works with department chairs and program directors to see that a sufficient number of DI sections are offered. The Diversity Intensive coordinator will also collaborate with IREP and CTL on faculty development (e.g., assignment exchanges, best practices in pedagogy) to facilitate discussions about student learning in DI courses.

    It is important to recognize the difficulty of teaching DI courses. Therefore, in addition to approving DI courses the Diversity Intensive Coordinator will be a resource for teachers who guide students through difficult subject matter and often meet many forms of resistance.

    Appointment:
    The FWDC chair will put out a call for applicants in the semester prior to an expected vacancy. Faculty interested in the position will send materials to the FWDC chair, and the coordinator will be selected by FWDC in consultation with the Provost.

    Term of Appointment: Three years, renewable

    10.5.15 Director of First and Second Year Academic Success  (SD0217F) (SD0620F)

    Duties:
    Director of First and Second Year Academic Success works collaboratively across many areas of campus to ensure a deep connection between the academic experience, the more comprehensive student experience, and student outcomes over the first two years and as students transition to UNCA. The Director strengthens the connection between academic programs in the first two years and high impact practices by raising awareness and preparing students to participate in internships, research opportunities, service learning opportunities, and global engagement; bolsters and if possible expands advising prior to major declaration; helps connect students to and prepare students for national awards and honors; and is a primary connection between the faculty and the deployment of technologies and strategies to assist in retention in the first two years.

    As part of this work the Director of First and Second Year Academic Success assists faculty in developing First-Year Seminars by collecting and making available information on the rationale and best practices of FYSs across disciplines, recruiting and training faculty to teach in the program, communicating university expectations, and assisting faculty in assessment of the FYSs. They collaborate with department chairs and program directors to see that a sufficient number of FYSs are offered. The Director of First and Second Year Academic Success supervises the Assistant Director of Advising and collaborates with the Office of Advising to assist with matters of student retention and success. The Director of First and Second Year Academic Success serves on the Enrollment Management Group and works with EmBark, RendezBlue, Open Houses and Discovery Days to help articulate the academic experience students can expect in their first two years and to support students’ successful transition to UNCA. They serve as the co-chair of the First Year Experience Advisory Committee along with the Dean of Students. Finally, the Director collaborates with IREP and CTL on faculty development (e.g., assignment exchanges, best practices in pedagogy) to facilitate discussions about student learning in FYSs.

    Appointment:
    The Provost will put out a call for applicants in the semester prior to an expected vacancy. Faculty interested in the position will send materials to the Provost, and the director will be selected by Provost in consultation with FWDC.

    Term of Appointment: Three years, renewable

    10.6   Time-Limited Committees (revised by SD2202S)

    When special issues arise, UNC Asheville establishes additional committees to work on specific time-limited projects. Most of these committees contain faculty representatives as a mechanism for providing faculty input. Members may be appointed by the Chancellor, the Provost and VCAA, the Faculty Senate, the University Planning Council or Department Chairs/Program Directors. Those who appoint members to these committees specify both the term of appointment and the mission/charge to the group, including to whom and at what time the group must report.

    For the Faculty Senate to be aware of ad hoc committees and task forces in the campus community, each university-wide committee/task force must follow the procedure below

    1. On formation of the committee/task force, the chair of that entity must notify the FWDC of the Faculty Senate of the objectives, membership and anticipated length of service of the group.
    2. At the time of its formation, the committee/task force must identify a finite time limit.
    3. If the committee/task force exists beyond a two year limit, it must convert to a standing committee or disband.

    10.6.1 Academic Department/Program Committees

    Department Chairs or Program Directors may appoint members of their faculty to departmental or program committees. These committees serve a variety of functions (e.g., search committees, curriculum committees, self-study committees) and report to the Department Chair or Program Director as appropriate.

    10.6.2 Institutional Self Study/Accreditation

    UNC Asheville periodically creates task forces to work on an institutional self-study (e.g., review of the General Education curriculum) or an institutional accreditation (e.g., SACS, NCATE, NCAA).  Faculty typically are appointed to these committees by the Provost and VCAA in consultation with the Faculty Senate.

    10.6.3 Administrator Search Committees (see Section 2.4 for faculty searches)

    Faculty serve on the search committees for various Vice Chancellor positions. Faculty typically are appointed to these committees by the Provost and VCAA or the Chancellor in consultation with the Faculty Senate.

    Faculty also serve on the search committee for the position of Chancellor. Faculty are appointed to this committee by the Board of Trustees in consultation with the Faculty Senate..

    10.6.4 Other Ad Hoc Committees and Task Forces

    Whenever necessary, UNC Asheville may create additional ad hoc committees of task forces to explore issues of current importance (e.g., retention, diversity). (See Section 10.6 above)

    10.7 FORMS for Section 10.0

    No forms for this section.