Index | Faculty Senate | UNCA

8.0 STUDENT AFFAIRS POLICIES AND PRACTICES

8.1 Student Handbook

The UNC Asheville Student Handbook is available from the Office of Student Affairs. It contains information on policies and procedures relating to students.  

8.2 Awards and Grants

8.2.1 Recognition of Student Achievements

An awards ceremony is held each spring to honor student and faculty recipients of campus leadership awards. Contact the Division of Student Affairs for more information (https://studentaffairs.unca.edu/).

University academic awards, including departmental distinction and Latin honors, are recognized during commencement events. Recipients of departmental academic awards are invited to an annual reception hosted by the Chancellor.

8.2.2 Scholarships

The Financial Aid Office has information and applications for both on-campus and off-campus scholarship programs, including departmental scholarsihps.. Encourage students to take advantage of these opportunities.  More information is available at https://financialaid.unca.edu/.

8.2.3 Undergraduate Research Council

Tthe Office of Undergraduate Research Program (https://urp.unca.edu/) administers research grants for students which are intended to further the aims and objectives of undergraduate research at UNC Asheville. In addition, travel grants may be available to support students presenting at undergraduate research conferences, including the National Conferences on Undergraduate Research (NCUR) and regional undergraduate research conferences.

8.3 Rights and Responsibilities

8.3.1 Academic Honesty (SD4396S) amended by SD4406S

As a community of scholars dedicated to learning and the pursuit of knowledge UNC Asheville relies on the honesty and academic integrity of all the members of its community.  Any act of plagiarism or cheating is academic dishonesty. A person who knowingly assists another in cheating is likewise guilty of cheating. According to the instructor’s view of the gravity of the offense, a student may be punished by a failing grade or a grade of zero for the assignment or test, or a failing grade in the course. If it seems warranted, the instructor may also recommend to the Provost dismissal or other serious university sanction.

A student accused of academic dishonesty should talk with his or her instructor. In all situations where a student has been disciplined for plagiarism or cheating, the instructor is to submit to the VCAA a brief statement of the case; the student is to receive a copy of this document. Depending upon the severity and/or repetition of the offense, the VCAA may choose to impose a penalty of cancellation of graduation with honors; cancellation of scholarships; dismissal from the university; or any other penalty which he or she deems logical and deserved. A student has 10 class days to respond to this document, in writing; this response is to be sent to the VCAA for attachment to the document submitted by the instructor.

The student may choose to contact the Faculty Conciliator, who will advise the student of his or her rights, and attempt to mediate between the student and the instructor before proceeding to bring the case before the Academic Appeals Board. If the student is satisfied with the results of this mediation, then the formal hearing before the Board will not take place. The request for this formal hearing must be made by the student within ten class days of receiving the copy of the instructor's statement to the VCAA.

8.3.2 Policy on Academic Misconduct (SD2282)

Charges of Academic Misconduct 
In the event that an instructor accuses a student of academic misconduct, the student has the right to a hearing to determine the question of fact. Pursuant to that determination, disciplinary action such as the lowering of a grade due to the alleged action will be held in abeyance. In determining the facts the burden of proof will be upon the instructor who makes the allegation.

Definition
Academic Misconduct is any act that constitutes cheating or plagiarism.

Procedures
Step 1. The student shall request a hearing by conferring with the Faculty Conciliator (see Section 10.3.3) within ten class days of the accusation. Failure to meet this time limit is taken as acknowledgment that the instructor's charge is true and any right to a later hearing is forfeited.

Step 2. The Faculty Conciliator will in writing request from the instructor a written statement of the charge, and the nature of the evidence upon which the charge rests. Upon receipt of this, the Conciliator may attempt to resolve the matter directly.

Step 3. If this appears to be inappropriate or is unsuccessful, the Conciliator forwards a copy of the instructor's charge to the student and to the Chair of the Academic Appeals Boards (AAB, see Section 10.2.7).

*Step 4. The Chair of the AAB will convene the hearing no sooner than five class days or later than 10 class days after receipt of the statement of charges. At the closed hearing, the instructor as well as the student will be present. Witnesses for either party may be called in to present evidence. After the instructor has presented the charge and supporting evidence, the student has the opportunity to be heard and to present evidence and his or her explanation of what took place in the matter of academic misconduct.

Step 5. The AAB by a simple majority of those present shall determine the question of fact based upon the preponderance of evidence. The AAB Chair shall then notify in writing both parties to the Hearing. If it is found that the instructor has not proven the case against the student, the AAB should indicate in writing that any action taken by the instructor to lower the student's grade or otherwise punish the student on the basis of the original accusation would not be justified by the evidence.

A statement of the AAB's findings shall be forwarded to the Registrar's Office for inclusion in the student's file.

Step 6. If the AAB determines that this is a second offense or more by the student, it may recommend dismissal to the VCAA.

*A class day is any day in which the University is in session according to the academic fall-spring calendar. If the student is unable to file a grievance due to the end of classes for the summer, the student must notify the Conciliator in writing within 20 days of his or her intention to file when classes resume in the fall.

8.3.3 Class Attendance (see Section 3.1.4.3.4)

8.3.4 Student Grievance Procedure (SD2981; See also the UNC Asheville Student Handbook)

A student grievance procedure exists to serve all enrolled students at UNC Asheville in the event that they judge they have been improperly or unfairly treated in academic matters. The detailed procedure may be found in the Student Handbook. It should be noted that written notice of the grievance must be filed with the Faculty Conciliator within 20 class days of the incident or of the time a student could reasonably be expected to know of the incident.

Purpose
The purpose of the student grievance procedure is to provide each student enrolled at UNC Asheville with a standardized, formal process for seeking a resolution when, in his/her judgment, he or she has been treated unfairly or improperly in an academic matter by a faculty member of this University.

Definitions
Unfair or improper treatment of a student by a faculty member is defined to be:

  1. The instructor's failure to abide by stated university policies, or failure to abide by written or stated course policies in such a way as to adversely affect the student's academic standing;
  2. abusive or improper conduct on the part of the instructor that clearly has an adverse affect on the student's academic standing,
  3. the instructor's prejudiced or capricious grading practices.

Grievance Procedure
Step 1. If a student believes that he or she has been treated unfairly or improperly by a faculty member, a conference must be scheduled with the instructor to discuss the matter. The student must explain his or her position to the instructor and attempt to understand the justification for the instructor's actions. The purpose of this meeting is to attempt to reach a mutual understanding of the student's situation and the instructor's actions and to resolve all differences in an informal, cooperative manner.

Step 2. If, because of the circumstances of the grievance, it is impractical to consult promptly with the instructor, or if the student is unsatisfied with the results of Step 1, the student must seek the assistance of the Faculty Conciliator within 20 class days after the incident, or after the time the student could reasonably be expected to know of the incident. The Conciliator's role is to guide the student through the remaining steps.

Step 3. Within five class days after the initial meeting with the student, the Conciliator must then meet with the instructor and the instructor's chairperson in order to seek an amicable solution. If, when the Conciliator reports to the student the substance of the meeting, the student is still dissatisfied, he or she may then wish to proceed to Step 4 and file a formal grievance.

Step 4. To file a grievance, the student must obtain a grievance petition from the Conciliator. The petition must specify the date of the incident and detail the student's grievance against the instructor. The student must then file the petition with the Conciliator. This filing must occur within 20 class days of the incident or of the time a student could reasonably be expected to know of the incident. In cases of doubt concerning the application of the time limit, the Conciliator will decide. Failure to meet this deadline forfeits the right of appeal. The Conciliator must then immediately forward a copy of the petition to the instructor, to the instructor's department Chair, and the Chair of the AAB.

Step 5. The Chair of the AAB shall convene a meeting of the Board no sooner than five class days nor longer than ten class days after receipt of the Grievance Petition. In a closed hearing, the student shall present his or her grievance, along with relevant supporting evidence and pertinent arguments. He or she may only address issues that are described in the Grievance Petition. The instructor shall be given an opportunity to respond to the charges. The votes of two faculty members and two student members that are in concurrence with the student's position shall be required in order for the grievance to be found valid.

Step 6. If a grievance is unfounded the AAB shall provide written notification of that fact to the student, the faculty member, and the departmental Chair. If a grievance is deemed valid, the Board shall forward a written account of its deliberations, including its recommendations for redress, to the student, the faculty member, the department Chair, and the VCAA. The Chair of the AAB, after consultation with the VCAA, shall convene a meeting of himself, the VCAA, the Conciliator, and the faculty member to discuss the matter and suggest strategies for resolving the grievance.

Faculty Conciliator (see Section 10.3.3)

Academic Appeals Board (AAB) (see Section 10.2.7)

8.3.5 Student Referrals  (SD5606S)

In the case of disruptive behavior by students in the learning environment see Section 5.2.10  Disruptive Behavior in the Classroom.  Other disruptive behavior may be referred as outlined in the Student Code of Community Standards.

If there are concerns about the well-being of a student, whether academically or personally, faculty and staff are encouraged to facilitate a conversation with the student or to refer students to the CARE and Crisis Team.

8.4 Organizations

There are dozens of recognized student organizations on campus, some of which have advisors who are members of the faculty. A list is available at https://unca.presence.io/organizations.

Each year, the Office of Student Development and the Student Government Association have the responsibility of recognizing student organizations in order for them to receive funding for activities and the use of various campus facilities. Existing organizations must be recognized each year by filling out the appropriate forms in the fall. Both old and new organizations must submit list of officers and the name of the faculty/staff advisor before they can be recognized. All forms and additional information may be obtained from the SGA office.

The Campus Commission exists for the purpose of funding organization-sponsored activities. All check requests from student organizations need to be made in advance through the Campus Commission office located in the Highsmith University Center.

All recognized student organizations must have a UNC Asheville faculty or staff sponsor. Being an organization advisor can be a rewarding experience and important extension of the classroom.

8.4.1 Student Government Association (SGA)

The University of North Carolina at Asheville Student Government Association is here to serve students through organization, representation, education, and leadership. We work in collaboration with student organizations, academic departments, university administration, the Association of Student Governments, local Asheville businesses and organizations, and many other partners to advocate for students and enhance the student experience.

Every student enrolled at UNC Asheville is considered an SGA member and is invited to get involved. Officials are elected each spring, except freshman senators who are elected in the fall. Appointments of qualified applicants are made throughout the year. A 2.0 (or better) grade-point average and current enrollment in at least six semester hours of classes is required to hold a position.

The SGA office is located in the Highsmith Student Union.  More information is available at https://sga.unca.edu/.

8.5 Student Conduct Code

Apart from Academic Misconduct, student conduct on the UNC Asheville campus is governed by the University Judicial Code (UJC) adopted by the Student Government Association and UNC Asheville Administration. It is described in the Student Code of Communikty Standards. described in the UNC Asheville Student Handbook. Violations of the Code are directed through the Citizenship Education Coordinator, which serves to provide students a safe learning environment through the handling of student disciplinary issues in a true developmental manner.

8.6 Student Counseling and Career Advising

8.6.1 Counseling Center 

UNC Asheville's Health and Counseling Center provides services that are designed to promote and maintain the health of all students to maximize academic success. The staff engages students in a variety of health promotion activities that focus on topics relevant to most college students including stress management skills, healthy eating behaviors, safer sex, and mature choices about alcohol use.

The Center is staffed with professionals from a variety of disciplines, including: a physician, physician assistants, family nurse practitioners, registered nurses, licensed practical nurses, psychologists, licensed professional counselors and highly qualified support staff. We strive to meet the individual needs of each student by providing confidential health and counseling services and referring to appropriate community resources, if needed.

All students are entitled to use the Health & Counseling Center free of charge. Most services are provided free of charge or at a nominal fee. A student's health insurance does not impact their ability to access these on-campus services.

More information is available at https://healthandcounseling.unca.edu/

8.6.2 Career Center 

The UNC Asheville Career Center supports students and alumni as they take steps toward leading successful, flourishing lives as leaders and contributors to their communities by: 

  • coaching students and alumni as they develop self awareness, establish goals, and make career choices
  • educating students and alumni on tools, resources and strategies to manage their careers in an increasingly diverse, dynamic, and connected world
  • connecting students and alumni with education, internship, and work opportunities to use their liberal arts education

More information is available at https://career.unca.edu/

8.7 FORMS for Section 8.0

No forms for this section.