The University Of North Carolina At Asheville Faculty Senate Minutes November 17, 1977 The Faculty Senate met Thursday, November 17, 1977, at 3:30 p.m. in RL1 with Dr. Browning, chairman, presiding. Members present: Dr. Browning, Dr. Andrade, Mr. Bernhardt, Dr. Boland, Dr. Bruce, Dr. Cole, Dr. Farzanegan, Dr. Gillum, Dr. Howard, Dr. O'Donnell, Dr. Perry, Dr. Shoaf, Dr. Squibb, Dr. Stern, Dr. Walker, Dr. Wilson. Visitors present: Dr. Bauman, Mr. Coyle, Dr. Highsmith, Dr. Mock, Dr. Otti, Mr. Parsons, Dr. Reynolds, Dr. Rosenblatt, Dr. Seitz, Dr. Vinson. Speaking privileges were granted to visitors. The minutes of the October 31 meeting were approved as published. Dr. Browning welcomed Dr. Highsmith back to the campus and to the Senate meeting. He said the Chancellor had some things to discuss with the Senate and turned the meeting over to him. Dr. Highsmith said it was good to be back. He expressed his thanks to the Senate and all the faculty for their many expressions of concern during his illness. He said he was not yet putting in a full day but that he hoped after Thanksgiving to be back to a full work load. A good deal of progress occurred while he was away he said and this was what he wanted to discuss with the Senate today. First, with regard to the UNC-A/WCU relationship, Dr. Highsmith read a paragraph from the newly adopted long range plan (attached). He said this was different from what was recommended to Dr. Friday, that a much more detailed program was presented. He said this placed the entire burden of responsibility on Dr. Friday. Dr. Highsmith then read a paragraph from a letter to Dr. Friday written by Acting Chancellor King dated October 25 (attached). He said that when he returned to campus in early November this was one of the first things Dr. King showed him and that he wrote Dr. Friday, restating this paragraph, and said that he supported it. He said that the authority to decide and take action was presented to Dr. Friday by the Board of Governors and that he (Dr. Highsmith) had until December 31 to send in a proposal about the matter. Obviously, he said, it was very important that we get some decision on this. It effects the FTE, the scheduling, the allocation of faculty positions, etc. He said he would hope that by the end of January or mid-February there would be a formal statement made as to what is to be done. Second, also as part of the long range planning, was the approval of planning for a B.S. degree in Atmospheric Sciences and Meteorology. Dr. Highsmith said this program was tied to the National Climate Control office moving to campus. This move has been approved by the Board of Trustees, the Board of Governors, and is now before the Council of State. It is also tied up in government red tape. NCC is the largest tenant in the Federal Building and naturally the government wishes to be assured of another agency moving into this space before they release the NCC. Another issue at hand is the relationship between UNC and HEW. Dr. Highsmith said that the newspapers had centered around only one issue - the 150% increase of Blacks in enrollment. President Friday has said that we cannot do this and has submitted a revised proposal to HEW. Dr. Highsmith read portions of the proposal submitted by HEW calling for the same percentage of Blacks entering college as whites, the same percentage graduating, and the same percentage entering graduate schools. Dr. Friday, when he met with the Office of Civil Rights in Washington in August, asked how we could, with academic integrity, make sure that the percentage of Black students who graduate could be the same. The answer was that academic standards could not be used as a means to prevent the accomplishing of the goals. Dr. Highsmith said he was sure everyone could understand why the UNC system was objecting to the program that is being required by HEW. With regard to the U.S. Forest Service moving to campus, Dr. Highsmith said this was progressing more rapidly than the NCC matter. He said this had been approved by the Board of Trustees, the Board of Governors, and is now before the Council of State, and that money had also been appropriated for the Forest Service to pay for architectural work in planning for this facility. The last matter the Chancellor wished to discuss was that the Board of Trustees, at its July meeting, voted to amend the Tenure Document which, on our campus, is called "Tenure Policies and Regulations." This document was approved in February of 1976 by the Board of Governors. He said there were a number of areas where improvements could be made. Any changes will come to the Senate and the Senate will participate in the drafting of proposals to amend the document. He said the ultimate authority was with the Board of Governors, but that there would be no formal changes made until the proposed changes were approved through various procedures. Until that time the tenure policies and regulations as they now stand will remain in tact and operation. There was general discussion regarding our relationship with WCU, ways to increase black enrollment, and new programs. Dr. Browning call on Dr. Wilson for a report from the Faculty Welfare Committee. Dr. Wilson stated that Faculty Welfare Committee minutes were distributed at the beginning of the meeting and that he hoped everyone had a chance to read them. He said the committee did not have a proposal about the disposition of the resolution submitted by Dr. Walker at the first Senate meeting but he did feel there were some positive things to report. First, in the second paragraph of the minutes the Chancellor stated that "every employee had the right to inspect his personnel file and to offer rebuttal to any negative contents." The Chancellor reported that a significant number of faculty do come in and look at their files. Also, in the fifth paragraph, the Chancellor said "it is his normal practice to have copies of such items, positive or negative, sent to the person concerned and entered into the file along with any response." The last paragraph points out that the Faculty Welfare Committee is revising the faculty handbook and as a result of this resolution it proposed to put in a paragraph concerning personnel files. Also, any material a faculty member wishes to put in his personnel file may be submitted for inclusion. Dr. Wilson said the minutes were really the Faculty Welfare Committee's report. He said the minutes would be circulated to the entire faculty. The Chancellor also indicated in the meeting that one of the outcomes of the review of the tenure document might be that final decision on reappointments and promotions would rest with the Vice Chancellor for Academic Affairs. This would affect the handling of personnel files. Dr. Wilson said that in any case, the Faculty Welfare Committee intends to make contact with the new Vice Chancellor and keep working on personnel matters. It was agreed by the Senate that this was a proper way of handling the matter. Dr. Farzanegan said he wanted to commend the Faculty Welfare Committee for the work it has done. Dr. Browning said he had received a memo from Mr. Pott requesting that consideration be given to the inclusion of one or two SPA employees to sit in on meetings that pertain to SPA matters, such as insurance, etc. He said any questions or opinions relating to this should be addressed to the Faculty Welfare Committee. Dr. Walker, chairman of the Academic Policies Committee, said he did not have a report at this time but that since the last Senate meeting a lot of business had come to APC. He said a meeting was scheduled for Tuesday, November 22. Dr. Cole, chairman of the Institutional Development Committee, said this committee had begun discussion of the 5-year plan. He said the committee recognized that there was an apparatus on this campus to generate the kind of data needed for long range planning and that the committee had requested to meet with Dr. Dula, Mr. Felder, and the Vice Chancellor to simply discuss this problem and to try to explore ways in the future to cope with the matter. Dr. Browning asked for any new business. Dr. Cole said he would like to express a minor irritation on his own part concerning the announcement of the faculty meeting scheduled for Monday, November 21. He felt the notices should have been sent out earlier. Dr. Otti said that along that same line, several faculty had heard rumors that there was a grants person on campus and she felt some announcement should be made regarding this. Dr. Browning stated that Dr. Trullinger had requested that the Senate be able to meet with each candidate for the Vice Chancellor position. Dr. Trullinger hopes to have candidates on campus the weeks of November 28, December 5, December 12, January 9, and January 16. There will be a Senate meeting each of these weeks. These meetings will be announced. Dr. Browning asked if the Senate wanted to have open meetings with the candidates. It was felt that the faculty should feel free to attend the meetings. The meeting adjourned at 4:50 pm. APPROVED: Jack Wilson Jacquelyn Peterson Faculty Senate Secretary Secretary (Attached) Paragraph from Long-Range Plan pertaining to UNC-A/WCU: There remains a need to establish a clearer definition of responsibility for each of the institutions in the offering of undergraduate instruction in Asheville. Accordingly, the President will ask the Chancellor of The University of North Carolina at Asheville and of Western Carolina University to submit to him, by December 31, 1977, their recommendations for an appropriate division of responsibility in the area of undergraduate instruction. The president will then take action to define the responsibility of each institution, effective with the beginning of the fall semester, 1978, and shall report on this matter to the Committee on Educational Planning, Policies, and Programs. Paragraph from letter to Dr. Friday from Dr. King dated October 25, 1977: It is my opinion that a fair division of responsibility would be that of allocating the administration and provision of instructional services for all undergraduate study carried on by the University in the Asheville area to the Asheville campus. The students would be admitted here, they would be registered here, and their records would be kept here, and the academic authorities here would be responsible for providing faculty drawn, whenever necessary, from the faculty of Western Carolina University to maintain satisfactory programs of instruction or, over a period of time, be authorized to employ additional faculty that might be warranted by FTE enrollment.