Senate Document Number 5304S

Date of Senate Approval 04/08/04

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Statement of Faculty Senate Action:

FWDC 11:     Revision of "How Members are Selected" for Committees Whose Members are
                    Appointed (Standing Committees) (Revision of: Faculty Handbook section 10.4.1.2)

Effective Date/Transition Plan: The University Service Council will work during the 2004/2005 academic year to make the necessary preparations for beginning the process of overseeing the assignment of faculty members to standing committees in spring of 2005.

Rationale:
The present method places the "power" of committee assignments in the hands of one body (FWDC) rather than placing the responsibility of committee work in the hands of each faculty member.

The faculty has become too large for one body to know all faculty members well enough to make appropriate assignments.

No policy exists for how administrative and student members are appointed to committees.

Delete: Faculty Handbook section 10.4.1.2 which states the following:

"Appointments to standing committees are normally made by the VCAA in consultation with the FWDC. (Some standing committees also include appointments by the Chancellor, other Vice Chancellors and/or ex officio members.) All full-time faculty can expect to serve on at least one of these committees.

Each spring the FWDC distributes a "Committee Preference and Service Record" form on which faculty list their new and continuing service appointments for the subsequent year. Each service activity is awarded points based on the required time commitment.

A faculty member's total service points for the upcoming year are considered before any new service assignments are made."

Add:

The University Service Council will post the following (on the web) no later than the end of April:

• list of standing committees for the upcoming academic year
• link to relevant Senate document(s) and/or Faculty Handbook section(s)
• names of the continuing members in each committee
• list of open positions, including the term for each position
• name of contact person in each committee names of committees that need new members before the (end of the third week of classes) deadline -- see "Note #1" at the end of this document
• deadline dates for:

            o     faculty members to make their interests known to committees (through the contact person)
            o     committee members to make their selections and submit their proposed membership to the University Service Council

No later than the end of the second week of the Fall semester: Each full-time faculty member with at least one year or more of experience at UNCA will have the responsibility for finding his/her committee assignment(s). Each faculty member will do this by getting in touch with the contact person of the committee(s) upon which he/she wishes to serve.

No later than the end of the third week of the Fall semester: Continuing members of each committee will meet to complete their membership by doing the following:

• Select the faculty members from the list of individuals who have expressed interest to the contact person. (The committee may solicit members when they find it necessary to do so.) The selection process should attempt to find members with a range of viewpoints.
• Select their student members by either approaching SGA or finding their own members.
• Submit their proposed membership with a complete list of individuals who have expressed interest to the University Service Council.

No later than the end of the fourth week of the Fall semester, the University Service Council will meet to:

•  examine each proposal and either give approval or make appropriate changes
•  take the final list of committee memberships for consultation and approval to FWDC then the Provost Office
•  assign the necessary administrative members to each committee (in consultation with the appropriate administrative office)

No later than the start of the fifth week of the Fall semester, the University Service Council will post the complete list of members in standing committees.

Note #1: This process should be completed by the beginning of the fifth week of Fall semester classes. However, committees that need to be formed earlier in the school year can submit their membership proposal to the University Service Council before the (end of the third week of classes) deadline.

Note #2: Use of the term "no later than" in the timetable provides flexibility for the University Service Council to set specific deadlines that are earlier than those recommended in this document.