THE
UNIVERSITY OF NORTH CAROLINA AT ASHEVILLE
FACULTY
SENATE
Senate
Document Number 6710S
Date
of Senate Approval 04/08/10
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Statement
of Faculty Senate Action:
APC
Document 55: Update
In-Progress Grade Policy
Effective
Date: Fall 2010
1. Delete: On page 37, the entry under In Progress:
An instructor may give an In-Progress (IP) grade to a student enrolled in
a specially designated research course when the research has not been completed
by the end of the semester. Following completion of the research, university
procedures for changing grades will be used to replace the IP with a regular
grade. Course descriptions indicate if an IP grade may be given for a course.
Students cannot graduate with an outstanding IP on their record.
Add: On
page 37, in place of deleted entry:
An
instructor may give an In-Progress (IP) grade to a student enrolled in a
specially designated
research course when the research has not been completed by the end of the
semester. Course descriptions indicate if an IP grade may be given for a
course. If an IP grade is necessary, the instructor must submit a written
request for the IP to the Office of the Registrar before the end of the last
class day of the term. A default grade must be included with the original
request in the event that contact with the student is lost or the student fails
to complete the required work.
Once
the IP grade is assigned, the student and instructor must maintain periodic
contact to ensure progress is being made toward completion of the outstanding
work. Every effort should be made by the student to complete In-Progress work
within one year of the date the IP grade is originally assigned. If the student
is unable to complete the work within one year, he or she must submit a written
request for an extension to the instructor. If approved, the instructor will
forward the request to the Office of the Registrar. If the request for an
extension is not approved by the instructor, or if the student does not request
an extension, the instructor must submit a Change of Grade form to the Office
of the Registrar assigning a grade for the course.
All
work for an IP must be completed within three years. Following completion of
the course, the instructor must submit a Change of Grade Form to the Office of
the Registrar indicating the final grade. After three years, any outstanding IP
grades will have the default grade, as specified on the original request,
recorded. Students cannot graduate with an outstanding IP on their record.
Impact:
Minimal
effect overall.
This change will allow for better tracking of outstanding IP grades and
ensure that regular contact between student and instructor is being made to
monitor the progress toward completion of the course. Outstanding work for
courses where an IP grade is assigned will now require completion within three
years, rather than the current practice of no definitive deadline.
Rationale:
The integrity of
academic records must be maintained by the Office of the Registrar. In the
past, IP grades have remained on the student’s record indefinitely. Therefore,
a process needs to be developed whereby outstanding IP grades are periodically
reviewed. This proposal ensures that contact between instructor and student is
being maintained so the student is aware of remaining requirements. If an
extension is granted beyond one year, the written statement or acknowledgment
by the faculty member of the continued need for the IP grade will be placed
with the initial request. This will also serve as a reminder that the project
must be completed, especially if the student intends to graduate from UNC Asheville.