Excused: C. Mitchell.
Visitors: S. Browning, W. Cash, T. Cochran, A. Gravely, B. Sensabaugh, A. Shope.
Dr. Kormanik announced that Dr. Ann Chard of SACS will be on campus Wednesday, November 17. All members of the campus community are encouraged to attend the 3:30 pm reception in Owen Conference Center and stay for her presentation on the re-accreditation process at 4:00 pm.
III. Approval of minutes
The minutes of October 14, 1999, were approved as written.
IV. Administrative Report
There was no Administrative Report.
V. Executive Committee Report
Dr. Gregg Kormanik gave the Executive Committee Report.
Board of Trustees (BOT) Meeting
A presentation was made on our SACS visitation and our preparation for it.
- New procedure for choosing honorary degree recipients
The BOT passed new procedures changing the mechanism by which honorary degree recipients are chosen. Four to six honorary degrees may be conferred at commencement.
The External Affairs Committee will approve all candidates. The committee will select from a large pool and have those vetted, so the process of inviting someone to campus can occur fairly early and several can be invited. The nominees will be arrayed in six categories: academic, arts and media, business, clergy, civic and public service, and sports and athletics. Any member of the UNCA community may make nominations.
UNCA's procedure for placing faculty members on the Honorary Degrees Advisory Committee (a committee of the BOT) will need to be abolished. The Executive Committee or FWDC will bring a document to the Senate eliminating the process.
Dr. Wilson asked if any faculty members would be on the External Affairs Committee, given that the committee is replacing the Honorary Degrees Advisory Committee which includes faculty. Dr. Kormanik replied that faculty members are not on the External Affairs Committee.
Dr. Caulfield asked if there is a reason for this change. Do they no longer want faculty input in the process? Dr. Kormanik replied that anyone can recommend someone for an honorary degree. The procedure will be published or advertised and will require a nomination and a biography.
Dr. Pitts added that constitutionally, this falls under the purview of the BOT. Historically the pool has developed very slowly and has left the chancellor in a difficult position, unable to respond to shifting possibilities. Furthermore, the policy was not aimed at producing a large pool. Ms. Modlin stated that the change will actually encourage more involvement from the campus and the community. It will be an open-ended process where anyone can submit a name to the chancellor at any time.
University Relations Annual Report
Vice Chancellor Beverly Modlin distributed a handout and highlighted University Relations' recent accomplishments. Introducing Chancellor Mullen was a top priority with media visits and regional receptions.
Last year private donations exceeded $2 million for the first time, an increase of 87 percent over the previous year. This is a result of payments received on campaign pledges, increased alumni contributions, and an increase in Chancellors' Club Membership. The Planned Giving program exceeded $900K in trusts, bequests and annuities last year. Scholarship initiatives yielded $274K in new endowment and over $226K in annual gifts. Overall, scholarship support has increased 90% over the past six years from $98K to $480K.
The alumni giving rate rose to 9.4% (an increase of 1.4%). The office initiated an alumni newsletter and is striving to create loyalty among commuters, first-generation, and older students. Task forces on retention, diversity and community partnership are expected to impact alumni giving.
UNCA has the only one-person Public Information office among the 16 campuses; in contrast, Western Carolina University has a four-person operation.
Publications is working with Public Information and the Computer Center to design and manage a web-site.
Ms. Modlin raised the issue of a revised University logo. The university began using another logo to build on Asheville as a sense of place about two years ago. The next phase would be to change the letterhead. A marketing consultant liked the logo because it mirrors that of private schools with whom we are in competition for enrollment. Ms. Modlin is awaiting his written recommendations before bringing this issue before the Senate and other groups on campus. A final decision is expected next semester. Dr. Kormanik asked who would make the final decision. Ms. Modlin was unsure but stated it would not be a unilateral decision. The logo has been in use for two years and was approved by Chancellor Reed.
Endowments held by both the University and the Foundation have continued to grow. The Foundation endowment has reached $8.7 million - a 232% increase over eight years. The University endowment has $5.1 million - a 163% increase over eight years.
The tag-line for the capital campaign for UNC Asheville is "Moving to First in Our Class." To date, $3.7 million in pledges have been received. The campaign is in the leadership phase and will go public April 12, 2000. In addition, $2.1 million has been secured for the NC Center for Creative Retirement's $3 million building campaign; the Janirve gift of $1.25 million was precedent setting.
Ms. Modlin commented that the University does not have a centralized marketing staff or budget, has limited budget and staff overall, and General Administration is raising the ante on private fund raising for capital facilities.
VI. Student Government Association Report
There was no report.
Dr. Kormanik asked if any progress had been made on an honor code. Wiley Cash foresees SGA having an honor code this year.
VII. Academic Policies Report
Ms. Claudel McKenzie reported for the Academic Policies Committee.
APC has met with the representative from the Arts program to discuss their general education requirements.
- Report on Library Research General Education
Ms. McKenzie distributed APC's report on Library Research 102 which satisfies the General Education Library Research requirement. The report was for informational purposes only.
VIII. Institutional Development Committee/University Planning Council
Dr. Peter Caulfield gave the Institutional Development Committee/University Planning Council report.
- Proposal for the creation of a Dance Minor
The UPC received a proposal to create a dance minor at UNCA. If UPC approves the proposal it will then go to APC for consideration.
The following documents were considered for Second Reading:
IDC 2: Proposal to Establish an Institutional Effectiveness Committee (IEC).
Dr. Caulfield briefly discussed the history and rationale of IDC 2. Following a friendly amendment he moved approval of the document.
Dr. Pons questioned whether the creation of the IEC was being driven solely by SACS requirements. Dr. Caulfield explained that the reason was two-fold -- in large part due to SACS requirements, but also because we do not have an effective method for assessing things that SACS wants us to study. For example, there have not been comprehensive self-studies of administrative units. And UPC is unable to undertake larger planning and budgetary projects due to academic department self-study time constraints. IDC 2 will make UPC more effective, with administrative units as well as academic units being assessed. The IEC will make recommendations through the UPC.
The Senate discussed the relevance of having academic Chairs or faculty-at-large serve on the IEC, how the appointments should be made, and the workload of the committee.
Dr. Larson made the following motion to amend IDC 2 to specify the mechanism for selecting academic department Chairs: "Academic department chairs (three, one each from Humanities, Natural Science, Social Science); recommended by FWDC to the Senate and the Senate elects." Dr. Bruce seconded the motion, which passed. The Chairs will represent their respective division rather than their academic department.
Ms. McKenzie concurred with Dr. Pons' concerns; we meet SACS standards because we want to be a better institution. For clarification, a paragraph was moved in a friendly amendment. IDC 2 passed unanimously as amended and became Senate Document 0399F.
IDC 3: Proposal to Modify the Existing Composition and Duties of UPC
(Revision of SD0593F).
Dr. Caulfield made two friendly amendments and moved approval of IDC 3. Following a lengthy discussion, Dr. Krumpe made a motion to delete the section on Reporting Recommendations on page two. Dr. Pons seconded the motion, which passed. Editorial changes were also made to the document. IDC 3 passed unanimously as amended and became Senate Document 0499F.
IX. Faculty Welfare and Development Committee Report
Dr. William Bruce gave the Faculty Welfare and Development Committee Report.
Dr. Bruce discussed faculty service assignment openings on the Institutional Review Board, the Fees Committee, and Faculty Conciliator and Alternate Conciliator positions. Because of federal regulations, it may be necessary to appoint a science representative to the Institutional Review Board (formerly the Human Subjects Board).
The Senate approved the following Faculty Conciliator slate to be sent to the SGA for action: Lisa Friedenberg, Jim Heimbach, Cindy Ho, and Keith Ray. The SGA will elect the Faculty Conciliator and Alternate Conciliator with the proviso that Jim Heimbach is available for a one-year appointment only.
Extended Illness and Serious Disability for Faculty, Family & Medical Leave
Dr. Rizzo stated that the FWDC will meet December 6th to discuss amendments to our policy on Extended Illness and Serious Disability (SD2495S).
Post-Tenure Review Committee
Dr. Peifer has been coordinating discussions on improvements in the Post-Tenure Review process that the committee may wish to propose.
Report on the Teaching-Only Positions
As requested, the FWDC reviewed issues arising from the new Teaching-Only faculty positions. Dr. Bruce distributed the FWDC report and highlighted portions of the report. (The complete report is attached at the end of the minutes.) In part, the report recommends that:
1) Consultation and discussion be expanded to include the Planning Council and the Chancellor as to issues of balancing resources and planning strategies - such as the function of Teaching-Only faculty and adjunct instruction in the task of providing the curriculum while providing tenure-track faculty reassigned time; the best allotment of funds between Teaching-Only and new Tenure Track positions, and , any AAUP implications;
2) Academic Affairs communicate to the faculty via the Senate the results of the consultation and discussion of Teaching-Only faculty positions now underway -- including points of consensus and disagreement, the issues above and any emergent others, preliminary plans for the Teaching-Only positions in 2000-2001, and a job description for these positions if their continuation is envisioned; and
3) Academic Affairs engage in a final pre-decision dialog on these issues at a Senate meeting soon that is publicized to the faculty as to topic and openness to participation by any interested faculty member.
Dr. Cochran reported that the "Teaching-Only" category has little support and the University will use the Lecturer category on these positions. He met with the Committee of Tenured Faculty and may have resolved how these positions are established and maintained. In accordance with the Faculty Handbook, the practice has been that a Lecturer position is a fixed-term appointment initially for one-year; subsequent to three years there can multiple year appointments not to exceed five years. There is no statement in the Handbook about Lecturers' reappointment by review or going before the Tenure Committee. The practice has been to take Lecturer positions to the Tenure Committee as a reappointment in the last year of their contract.
What has been missing in the process is the question of whether or not the position should remain as a Lecturer position or be converted to a tenure-track position. Any authorized position can be a tenure position should the candidate meet the tenure guidelines. Lecturer positions tend to be assigned when someone does not meet the tenure guidelines that would require approval by the BOT.
Dr. Cochran suggested that Academic Affairs, on advice of the Council of Chairs, review the status of each Lecturer position toward the end of an appointment period. They would consider whether the position should continue as a Lecturer position, become a tenure-track position, be abolished, or be reassigned to another department. This has not been the procedure in the past. This procedure is currently followed with replacement positions.
One unresolved question is whether the Tenure Committee is actually recommending reappointment or simply reviewing credentials. This is unclear because there is not a formal mechanism for automatic reappointment for that position. Dr. Cochran will present a plan to FWDC and the Council of Chairs before bringing it to the Senate.
X. Old Business
There was no Old Business.
XI. New Business
Ms. McClellan commended Sandra Gravely for updating the Senate website which now includes a search engine. Ms. Gravely stated that Mark Walter from the Computer Center devoted his time and expertise to this project. The documents from 1998-present are not available at this time and will impact searches during the transition phase.
Dr. Kormanik adjourned the meeting at 5:00 pm.
Respectfully submitted by: Sandra Gravely
A FACULTY WELFARE COMMITTEE REPORT
TO: Dr. G. Kormanik, Chair, Faculty Senate; Dr. T. Cochran, Dean of Faculty
FROM: William Bruce, Faculty Welfare & Development Committee (FWDC)
SUBJECT: Teaching-Only Faculty - FWDC Report
November 11, 1999
The formal mandate of the FWDC is "…[To have]…concern in areas of faculty study, research, and the attainment of professional goals by faculty members, leave, insurance, annuities, and general faculty enhancement." (Faculty Senate Constitution, Article II, Section 5, paragraph 6). The FWDC also serves as the Committee on Committees, and FWDC conducts the faculty elections. The FWDC would outrun its mandates and resources if it set out to be the faculty group making an "up or down" recommendation on the future of the Teaching-Only faculty positions. However, we believe the following observations, reflections and counsel are in reasonable synchrony with our mandates and your request.
FWDC Observations, Reflections and Counsel
The Faculty Welfare and Development Committee:
1. Advises that Teaching-Only faculty have the right to vote in faculty elections, since their appointments meet the criteria specified in the Senate Constitution - Academic Rank, Full-time Status, and Teaching as primary responsibility;
2. Recognizes that using late-confirmed 1999-2000 funding for new positions in this way this year is benefiting an important UNCA purpose -- more instruction by full-time persons who are proven and committed teachers;
3. Admires the dedication and talent of the faculty members we have met who are currently filling these positions with intellectual energy and teaching vitality;
4. Considers that with the passage of time, Teaching-Only faculty, like others, will need engagement in scholarship/creative activity and service - for continuing vitality in teaching, for professional growth and for rewarding identity in the University community;
5. Considers that the designation "teaching-only faculty" has some degree of contradiction with UNCA traditions - since at UNCA since the word "faculty" has always meant someone who teaches, serves and studies/creates;
6. Observes that some Teaching-Only faculty are now volunteering for service responsibilities or being recruited to them by tenure-track faculty, while others are working on creative projects, presenting papers at national conferences, co-leading teaching circles and the like;
7. Notes that current long-term faculty Lecturers are expected to engage in teaching, service, and scholarship/creative activity;
8. Reflects that the same rank designation - Lecturer - applied to two different kinds of faculty members with substantially differing performance expectations and salary levels could sow confusion and raise issues of equity and perhaps of professional identity;
9. Considers that a decision to create a permanent new category of faculty should be reached after wide consultation and broad faculty discussion which has now begun - Academic Affairs is consulting with the FWDC, the Council of Chairs, and the Committee of Tenured Faculty;
10. Recommends that consultation and discussion be expanded to include the Planning Council and the Chancellor as to issues of balancing resources and planning strategies - such as the function of Teaching-Only faculty and adjunct instruction in the task of providing the curriculum while providing tenure-track faculty reassigned time; the best allotment of funds between Teaching-Only and new Tenure Track positions; and, any AAUP implications;
11. Recommends that Academic Affairs communicate to the faculty via to the Senate the results of the consultation and discussion of Teaching-Only faculty positions now underway -- including points of consensus and disagreement, the issues above and any emergent others, preliminary plans for the Teaching-Only positions in 2000-2001, and a job description for these positions if their continuation is envisioned; and
12. Recommends that Academic Affairs engage in a final pre-decision dialog on these issues at a Senate meeting soon that is publicized to the faculty as to topic and openness to participation by any interested faculty member.