THE UNIVERSITY OF NORTH CAROLINA AT ASHEVILLE FACULTY SENATE MEETING Minutes, March 12, 1998 Senate Members: R. Bowen, W. Bruce, T. Dohse, M. Ghidina, J. Gupton, G. Kormanik, C. McKenzie, K. Moorhead, C. Pons, I. Rossell, B. Sabo, R. Tynes, A. Wengrow, J. Pitts Excused: M. Sidelnick Absent: G. Henderson Visitors: S. Browning, P. Downes, N. East, E. Freeburg, P. McClellan, L. Nelms, R. Sensabaugh, A. Shope I. Call to Order Dr. Dohse called the eighth meeting of the 1997-98 Faculty Senate to order at 3:20 pm and welcomed senators and guests. Approval of Minutes The minutes of January 22, 1998 were amended as follows: On page six, last sentence in the first full paragraph, the word "annually" was deleted and "in total" was added. The minutes were unanimously approved as amended (Tynes/Pons). The minutes of February 12, 1998 were unanimously approved following editorial corrections (Bowen/Kormanik). The Administrative Report was delayed until Dr. Pitts arrived. III. Executive Committee Report Dr. Lothar Dohse gave the Executive Committee Report. Minority Affairs Commission Report The Minority Affairs Commission Report was postponed until April due to a miscommunication with Dr. Dee James. Dr. Heon Lee, Chair of the Minority Affairs Commission, and member Dr. Dee James, will give the report in April. Faculty Assembly Report Dr. Dohse gave the UNC Faculty Assembly report in Ms. Nelms' absence. - President Broad's Inauguration Members of the Faculty Senate will be invited to President Molly Broad's inauguration in Raleigh the week of April 25. - UNC Faculty Assembly proposes Faculty Senate Chairs sit with BOT The UNC Faculty Assembly proposed that the Faculty Senate Chair not only be allowed to speak before the Board of Trustees, but also sit at the table, as a non-voting member. Hopefully the proposal will be forwarded to the Chancellor; the Faculty Senate can then formally request the change. The Faculty Assembly also wants Faculty Senate Chairs to participate in all Faculty Assembly meetings. These changes will require additional travel and work for future Senate Chairs. - UNCA received new funding model Dr. Dohse explained UNCA's new funding model and applauded Chancellor Reed for her hard work. The enrollment-based allocation is dependent upon new student enrollment; UNCA will receive an additional 25% in funding for new student enrollment over last years' model. Although this isn't a huge amount of money, it is a psychological boost. Phased Retirement Approved Dr. Dohse received notification that General Administration approved UNCA's Phased Retirement program. IV. Student Government Association Report Ms. Emily Freeburg gave the Student Government Association report. - Elections The results of ongoing Student Government elections will be announced tomorrow. Members of the new student administration will work with current members for a week or two to ease the transition. - Blood Drive The campus community is encouraged to participate in the March 25 Blood Drive. - Child Care Fund Raiser The SGA is giving serious consideration and work on a fund raiser for the child care program. V. Faculty Welfare and Development Committee Report Dr. Marcia Ghidina gave the Faculty Welfare and Development Committee Report. Results of Tenure Committee Election Heidi Kelley, Dan Millspaugh, and Jim Perry were recently elected to the Tenure Committee for the two-year term 1998-2000. Second Reading: FWDC 6: Post Tenure Review Proposal Dr. Ghidina moved approval of FWDC 6. Dr. Pons seconded the motion. Dr. Ghidina stated that an amendment to FWDC 6 was mailed to senators earlier in the week for their perusal and moved approval of the amendment. Dr. Pons seconded the motion. Prior to questions, Dr. Kormanik explained the Post-Tenure Review Committee (PTRC) election process. The PTRC election will follow the Tenure, Hearings, and Grievance elections. The PTRC will consist of four eligible faculty members, one selected from each of the university's three divisions, and a fourth member who holds the highest number of votes after the first three members are selected. Members will serve two-year terms and may not succeed themselves. Only one member may come from any department at one time. New members formally replace outgoing members on the date of the first faculty meeting of the academic year. The PTRC elects its own Chair. Each year the faculty shall elect two new members to replace outgoing committee members. Members will first be elected from any division lacking a representative. If an opening remains after all divisions are represented, the remaining highest vote-getter will be elected. In the first year of the election to the PTRC, the two members with the lowest number of votes will serve a one-year term; the remainder will serve two. Dr. Kormanik moved to approve the amendment. In a friendly amendment, the word "as" was deleted from the last sentence in the document. Mr. Tynes seconded the motion, which passed unanimously. Prior to further discussion, Dr. Kormanik distributed an evaluation schedule and explained the review process. The VCAA, in consultation with the PTRC, will establish who will be reviewed in a given year. Leaves of Absence, Off-Campus Scholarly Assignments, etc. may temporarily postpone evaluation, and a successful evaluation for tenure or promotion will move faculty to the bottom of the list. Initially, faculty will be reviewed according to a "first in - first out" model. Faculty who have gone the longest without review will be reviewed first. It is estimated that approximately fifteen faculty will be reviewed each year. After about five years, the goal of having all tenured faculty evaluated every five years will be reached. Dr. Kormanik moved to add the phrase, "After an initial phase in period," under number 2, section 3.12.2. Mr. Tynes seconded the motion, which passed unanimously. Mr. Tynes asked if there was an exception whereby faculty going up for promotion could ask the Vice Chancellor for a one year delay. Dr. Ghidina replied that this is covered in 3.12.2, "The VCAA may approve postponement in the case of leaves of absence or in other extenuating circumstances." Dr. Sabo suggested writing in a promise of assessment of the procedure in order to make modifications and work out the fine points. Dr. Browning pointed out that this policy has to have the approval of the Board of Governors before it is operative. Therefore, any subsequent amendment to the policy would also require BOG approval. Dr. Kormanik moved to add the phrase "if requested" after the words Department Chair on page 3, item "D". Dr. Sabo seconded the motion. The amendment passed unanimously. In response to Dr. Dohse's question, Dr. Ghidina replied that faculty on phased retirement are automatically excluded from the PTR process because they are no longer tenured. Editorial corrections were made to pages five and six. In a friendly amendment, the words "possibly even" were deleted, once on page five and twice on page six under 4.A. and 5.A. Dr. Kormanik moved to approve FWDC 6 as amended. Mr. Bowen seconded the motion. FWDC 6 passed unanimously as amended and became Senate Document 2198S. Dr. Kormanik moved that the FWDC and the Senate review the PTRC document no later than five years after its initiation. Dr. Ghidina seconded the motion, which passed unanimously. The document will proceed to the Board of Trustees for their approval. II. Administrative Report Vice Chancellor Jim Pitts gave the Administrative Report. Cultivating Legislators Chancellor Reed has been cultivating legislators for several months and thus far the response has been positive. Top priorities include the Campus Center, Multimedia Arts and Sciences, and the NC State Partnership in Engineering. Equity Funding Request The Chancellor has asked Archer Gravely and the Vice Chancellors to prepare an equity funding request for additional money to carry out our mission. The Equity Study, which produced more money a year ago for five institutions based on growth, contains a statement that encourages UNCA to ask for additional money for its mission. Administrators will produce comparisons with peer institutions and document our need for equipment budgets for expensive programs, faculty positions, academic support positions, and student affairs positions. This request will constitute a major activity late this spring and early summer. Searches Searches are underway in the departments of Education and Computer Science, and for the Carson Professorship. Admissions and Funding Although the number of Freshman applications have remained the same, the quality of the pool has risen as judged by class rank; the percentages of acceptances has also increased accordingly. Because too much scholarship money was awarded last year, less money is available this year. In response to this need, several faculty are working with Pat McClellan to bring new educational programming to students who would normally have qualified for scholarships; this is our first experiment with Learning Communities. Reorganizing Academic Affairs Academic Affairs is exploring different models of organizing their own division of labor, such as PTR and assessment, to increase the workload without increasing personnel. Vice Chancellor Pitts recently discussed strategies with the Chairs of departments and academic programs. Mr. Wengrow asked what, if any, role the faculty or Faculty Senate would play in the reorganization. A lengthy discussion ensued. Dr. Pitts has requested feedback on the preliminary organization from the Chairs and Council of Chairs and will disclose the reorganization when he is more certain that it is workable; at this time the strategies are very preliminary. After seeing the proposed rearrangement in the Chairs meeting, Dr. Kormanik stated he looked at the role of the VCAA in the Faculty Handbook and found that the assistant and associate VC's serve under the Chancellor; it was unclear how one went about changing the distribution of duties. Dr. Kormanik stated he would like to see the UPC or some body of the Senate involved, or at least consulted, in the rearrangement of these duties and how things are redistributed, if appropriate. Dr. Pitts agreed. Mr. Wengrow asked Dr. Browning if he knew of any previous administrative restructuring and if a process existed. Dr. Browning outlined several administrative changes, such as the creation of the Development Office, Alumni Affairs and, mostly recently, Deferred Giving. These changes entailed hiring personnel with specific responsibilities. There were some rearrangements of responsibilities in the Business Office when Mr. John Neuse retired. The Physical Plant has also shifted assignments and created new positions over the years. Academic Affairs has probably had the least change. The most significant change occurred when the first of two Associate Vice Chancellor positions was created. Tom Cochran's administrative position was created as opposed to borrowing from the faculty to fill certain roles. Another reorganization occurred when the Dean of Faculty Development position was created. Mr. Wengrow asked if the reorganization would change reporting relationships down to the academic department levels, and Dr. Pitts replied that it would not. Dr. Gupton stated that the whole process was very collegially presented to the Chairs. The reorganization will define the duties more specifically for the staff so it's clear who handles different issues. This will make the whole operation more efficient. There will be a little nomenclature change but otherwise the reorganization involves defining functions without changing reporting lines. Dr. Gupton thought this was a very thoughtful thing to do. Dr. Browning stated that this change was far less significant from the point of view of reporting than the changes he outlined in area development. Dr. Kormanik was hoping, if appropriate, that the Senate and the UPC would consider aspects of changing the hierarchy and structure and its implications on University business. However, others may not feel that it's appropriate for the faculty and the Senate to be involved in the organization of the hierarchy. Dr. Bruce stated that Tom Cochran spoke to the Teaching Council about the reorganization and laid out possibilities in its early stage, soliciting feedback. It seemed like an open process and he thought they would be willing to discuss this with a Senate committee without making a legislative issue out of it. Dr. Pitts stated that the authority structure, one where the VCAA works with the faculty, is not in question. The reorganization will sort out work to be more effective. The volume of work is increasing in areas that are already in the Handbook in some cases, and there are new dimensions that are not in the Handbook yet, but it is appropriate that they be mediated and guided by academic vision. Dr. Pitts welcomes input. Mr. Wengrow asked if the UPC needed to take a role in this guidance. Dr. Dohse suggested that Dr. Pitts bring copies of a flow diagram to the Senate. Dr. Pitts stated that the changes are very preliminary at this stage. Mr. Tynes stated that given the early stage of the reorganization, there might be a body such as the UPC or the Senate to bring some of the dialogue if the administration feels this is appropriate. Perhaps the Senate should extend an open invitation to Dr. Pitts. Dr. Pitts agreed with this suggestion. VI. Institutional Development Committee/University Planning Council Report: Mr. Arnold Wengrow gave the Institutional Development Committee/University Planning Council Report. Biology Department Self Study The UPC is receiving and reviewing documents, and has began to look at the Biology Department's Self Study. Long Range Planning Update Mr. Wengrow invited Senators who are interested in the planning process to attend the UPC meeting on March 26 at 2:00 pm in the Ramsey Library Media Center 009. The Chancellor and Vice Chancellors will be in attendance. Archer Gravely will give an update on the long range planning document. He will have a Powerpoint presentation delineating what has been completed and what remains to be done, along with the assignment of responsibility for the tasks. If anyone is interested in knowing what has happened with the planning document, this is the time to find out. Multimedia Arts and Sciences Dr. Sabo referred to the last posted UPC meetings and asked if the new Multimedia Arts and Sciences program would be instituted in the fall. The APC hasn't seen anything about this program. Mr. Tynes stated that the BOG will consider this program tomorrow and University officials expect approval at that point; nothing can take place until the program receives final approval by the BOG. Afterward, curriculum proposals will come to the APC as did the preliminary routing for the proposal last year. Dr. Sabo stated that given the time line, APC has to have the document by March 26. Dr. Pitts suggests that a full program won't be offered immediately; this coming year will be devoted primarily to development. UNCA has requested a budget and a position, and a skinny version of the proposal will come to APC. Dr. Browning stated that the process sounds reasonable, but the fact remains that if a student transfers to UNCA they can't declare a major in a program which hasn't passed through the academic policy review process. A written description, even in skinny form, must exist so the student understands what they need to accomplish. Mr. Bowen suggested students start in interdisciplinary courses rather than in the core courses. Mr. Wengrow stated that a call for nominations for an interim program director for the Multimedia Arts and Sciences Program just went out and asked if the program could put forward any proposals before a interim director is appointed. Mr. Bowen stated that the Multimedia Committee Task Force is chaired by Mark West. There have been several mini-task force committees reviewing curriculum and laboratory needs, however, it is inappropriate to move ahead until approval is received from the BOG. Continuation of Faculty Assembly Report Dr. Dohse recognized Faculty Assembly Representative Linda Nelms and outlined the report he gave earlier in the meeting. Ms. Nelms apologized for being late. At a recent Faculty Assembly meeting President Board talked about information technology, her intention to ask for a 6% pay raise and $5.6M for endowment professorships. She then spoke about enrollment growth, distance learning, and summer school. Dr. Broad restated her commitment to significant growth. There is a good side and a bad side to the funding model; while UNCA is being recognized as having a separate funding model, it only applies to enrollment growth. The committees will be looking at the goals, use, and cost for information technology. There is a lot of discussion right now on intellectual property, the idea of freedom of access on the Internet and E-mail, and what information is stored on computers. VII. Academic Policies Report Dr. Bill Sabo reported for the Academic Policies Committee. First Reading: The following documents were distributed for first reading: APC 21: Requirements for Declaring a Sociology Major APC 22: Editorial Disclaimer APC 23: Changes to Withdrawal Policy APC 24: Clarification of Requirements for a Minor and a Post-Baccalaureate Major Second Reading: The following documents were considered for second reading: APC 16: Humanities Course Titles, Numbers, and Descriptions (Sabo/Pons) This document comes from Dr. Downes, Director of the Humanities Program. APC 16 makes a sweeping adjustment of the humanities program. It renumbers the current HUM 224 to 324, and changes the titles and course descriptions for HUM 214 and HUM 414. This document was prepared with collaboration of the different course directors. There were extensive discussions on a series of technical and philosophical problems dealing with the orientation of the courses and an attempt to integrate diverse ideas and cross cultural perspectives. A number of changes were made in the original document. This document is a little less specific about what precisely will be covered in these courses in the hope that discussions about diversity will continue and that, in fact, the curriculum and content is always changing and is ever being discussed and debated. APC 16 passed with one abstention and became Senate Document 2298S. APC 17: Courses satisfying ARTS 310 Lab Requirement (Sabo/McKenzie) APC 17 adds courses that will satisfy the ARTS 310 Laboratory Requirement. These courses are already regularly taught by the various departments. These changes are made at the request of the registrar as students who have taken these courses routinely ask to have them substituted for the ARTS Laboratory requirement. Since they meet the goals of the requirement such waivers are routinely granted. APC 17 passed unanimously and became Senate Document 2398S. APC 18: IST 253: Perspectives on Leadership (Sabo/Bruce) APC 18 adds a leadership course to the offerings of IST. This course is designed to update the course previously titled IST 150 to conform to Interdisciplinary Studies requirements suggested by the APC last spring. APC 18 passed unanimously and became Senate Document 2498S. APC 19: Environmental Studies 390 (Sabo/Bruce) APC 19 adds a new course in Environmental Studies. This course has been taught as a special topics course three times in the last four years. Each time that it has been offered, it has been fully enrolled, with waiting lists. Enrollment is primarily Environmental Studies students, with some Biology students, all of whom take the course as an advanced elective. APC 19 passed unanimously and became Senate Document 2598S. APC 20: Catalog descriptions of Social Science Licensure Program (Sabo/McKenzie) APC 20 comes from the Education Department. It makes adjustments throughout the Catalog regarding requirements for social studies licensure for three social science departments and some modifications and rewording in the History Department for history majors. It also separates two courses that have been merged together for a time; it makes EDUC 344 a 3-hour course and adds a new course, EDUC 345, for a geography lab. The object is to deal with transfer students who sometimes have credit for one and don't want to take the 4-hour course. APC 20 passed unanimously and became Senate Document 2698S. VllI. Old Business There was no Old Business. IX. New Business University Librarian Candidates Dr. Sabo announced that candidates for the University Librarian position will be on campus in the next two weeks. Mr. Wengrow stated that the search committee hopes to bring in three or four candidates to replace Mel Blowers. The schedule will invite various people to meet with the candidates. Capital Campaign Advisory Group Mr. Tynes asked Dr. Sabo for an update from the Advisory Group to the Capital Campaign. Dr. Sabo stated they have not met, nor have they been consulted. X. Adjournment Dr. Dohse adjourned the meeting at 4:57 pm. Respectfully submitted by: Sandra Gravely Marcia Ghidina