University of North Carolina at Asheville FACULTY SENATE MEETING Minutes, October 10, 1996 - 3:15 p.m. Senate Members: T. Dohse, M. Ghidina, G. Henderson, E. Katz, K. Moorhead, B. Larson, P. Laughon, P. McClellan, I. Rossell, B. Sabo, R. Tynes, A. Wengrow, K. Whatley, A. White-Carter, J. Pitts Excused: H. Stern Visitors: M. Acker, S. Browning, B. Bunn, J. Elliott, E. Fox, S. Johnson, M. Latz, P. McDonald, B. Miller, C. Miller, S. Ready, B. Sensabaugh, M. Stuart, I. Call to Order Dr. Larson welcomed senators and guests and called the meeting to order at 3:15 p.m.. Approval of Minutes The minutes of September 12, 1996 were presented for approval. On page four, under Capital Project List, the word "not" was deleted from the first sentence. The minutes were approved following editorial changes. II. Administrative Report VCAA Pitts gave the Administrative Report. Budget Advisory Commission The Budget Advisory Commission recently visited UNCA to determine its facility needs prior to making recommendations for the next biennial budget. Copies of a handout prepared by Chancellor Reed and given to the Commissioners were distributed. UNCA's highest capital needs consist of: 1) expanding and upgrading the Highsmith Center, and 2) constructing a fiber optic network. Dr. Pitts thanked the faculty who provided him with examples of using the World Wide WEB in teaching. He shared this information with the Commission, who seemed impressed with the overall quality and intensity of our education. Committee Assignments Mr. Keith Bramlett and Dr. Cheryl McClary have accepted faculty positions on the Sexual Harassment Committee. Summer School Proposal In response to General Administration's request for competitive summer school proposals, the University intends to act upon a refined report presented by the Summer School Task Force. The essentials of the plan are to offer courses which have a clear demand, to increase compensation for faculty who teach the courses, and ultimately to increase revenue for the University. For several years, faculty have declined to teach summer school because the rewards have not been worth the hard work; in some instances, the University has not offered classes for which there has been a demand. Officials will attempt to obtain a subsidy. Dr. Pitts suggested an average compensation of $2,900 per course, although this is not assured. The summer school terms will include a three-week session beginning in May, a five-week session beginning in early June, and an eight-week session concluding by July 18. The pedagogy of a course should approximate the time schedule which is most appropriate. Dr. Pitts thanked Dr. Mike Stuart and other members of the Task Force who contributed to the proposal. III. Executive Committee Report Dr. Larson gave the Executive Committee report. Presentation on The Philosophers' Walk UNCA landscape architect Melissa Acker gave a presentation on The Philosophers' Walk, a garden to be developed in honor of the memory of Deryl Howard. On a gateway into the garden, a sign will read: "Education is a door on the Philosopher's Walk." Ms. Acker envisioned the area to be "a garden of mystery and light," to be located on the mini-quad between Carmichael, Ramsey, Belk, Zageir, and the wooded area. The plan includes Dr. Howard's magnolia tree by Carmichael Hall, separate areas containing evergreens and deciduous trees, a water well with a recirculating stream, and boulders along spiraling walkways with multiple paths one may take. Ms. Acker described the garden as a very quiet, calm space. The Senate was delighted with Ms. Acker's ideas and applauded her efforts. Leadership Statement Committee Dr. Larson made a presentation to the Leadership Statement Committee last week concerning President Spangler's replacement. The statement has been distributed to the Chair of the Faculty Assembly and Faculty Senate Chairs throughout the system. Kellogg Property Dr. Larson recently visited the Kellogg property near Hendersonville and described the renovation as miraculous. He encouraged faculty to view the property and setting. IV. Student Government Report Mr. Brandon Bunn reported for the Student Government Association. "Rock the Vote" Mr. Bunn described the "Rock the Vote" campaign as a success because seventy-six individuals registered to vote. Unfortunately, internal events such as the LSAT and parents weekend were scheduled during the "Rock the Vote" event. John Teeter from PepsiCo was a corporate sponsor. ASG Conference in Chapel Hill The ASG Conference will be held in Chapel Hill on October 12 and 13, 1996. SGA Meetings Mr. Bunn encouraged faculty to attend SGA meetings at the Side Door on Wednesdays at 9:00 p.m. Parking Appeals Mr. Bunn believes that parking appeals will increase dramatically due to limited parking. SGA member Josh Littlejohn met with Chancellor Reed to discuss parking. Announcements Mr. Bunn reminded senators that the Blood Drive will be held later this month. Individuals are encouraged to contact the Escort Service on campus. Alex Comfort is working with the SGA to provide this service. V. Academic Policies Report Dr. Pam Laughon reported for the Academic Policies Committee. Amendment to SD0196F: Change in Academic Calendar (APC 1) Dr. Laughon explained that after the Senate passed APC 1 on September 12, 1996, the University learned that General Administration had additional instructions on calendar changes. Each term must have a minimum of 75 class days; the document passed by the Senate (SD 0196F) had 74 class days in the fall term. After considerable discussion by APC, it was decided that the University would add Labor Day of 1997 as an instructional class day to meet the requirement. Dr. Laughon moved to amend SD0196F by adding Labor Day as a class day for 1997. Mr. Tynes seconded the motion. In response to Dr. Rossell's question, Dr. Pitts stated that some SPA employees will be affected by this change; a substitute holiday will be given to these employees. Dr. Whatley suggested that the SGA host activities for children during Labor Day as children of faculty, staff, and students will be on campus. Dr. Sabo asked if amending a previous document required the Comer Rule. Dr. Larson ruled that the Comer Rule was not required as the Senate previously passed it. Dr. Laughon added that this change only affects the 1997-1998 academic year. The Senate unanimously passed the motion to amend SD0196F. First Reading: The following document was distributed for First Reading: APC 3: Special Topics in Engineering Course APC 3 will increase the flexibility of the program to offer courses in addition to the established group. The suffix "3" was changed to "4" throughout the document. Second Reading: The following document was considered for Second Reading: APC 2: Earth Science track in Environmental Studies (Laughon/Sabo). The earth science track will combine the environmental studies core with fundamental geology and soils courses to produce a degree track in a rapidly growing area of environmental science. In a friendly amendment, a change was made on page 2 under "360 Environmental Restoration." The last sentence should read: "Course offered every odd spring semester." APC 2 (Earth Science track in Environmental Studies) passed unanimously as amended and became Senate Document 0296F. VI. Institutional Development Committee/University Planning Council Report Dr. Kathy Whatley gave the Institutional Development Committee/University Planning Council Report. Guiding Concepts Dr. Whatley distributed the final draft of the Guiding Concepts and requested a sense of the Senate. The UPC is hosting a planning retreat for the BOT on November 14, 1996 and the mailing needs to go out two weeks prior to the retreat. The last sentence under Section II was discussed. Dr. Whatley asked senators to E-mail any concerns/suggestions as soon as possible. Dr. Sabo made a motion that the document be forwarded to the Board of Trustees. Dr. Laughon seconded this motion, which passed unanimously. Planning Retreat for BOT The UPC has scheduled a planning retreat with the Board of Trustees on November 14, 1996. The UPC will update the BOT on UNCA's planning process, and receive input on what the BOT perceives as major issues for the University in the next two to five years. The UPC is also planning a campus-wide retreat in January 1997, immediately prior to the beginning of school. Everyone will be invited to the one day retreat. Enrollment Management Task Force The Enrollment Management Task Force has been discussing ways to improve retention and establish a sense of community on campus. Faculty are encouraged to respond to the survey they received from the Task Force. VII. Faculty Welfare and Development Committee Report Ms. Anita White-Carter gave the Faculty Welfare and Development Committee Report. First Reading: The following document was distributed for First Reading: FWDC 2: Council on Teacher Education committee structure change This document replaces section 10.4.8 on page 143 of the Faculty Handbook. It increases the number of members on the Council of Teacher Education from 8 to 16 and brings back to the Department of Education a structure that existed some time ago. It also meets the requirements from the Department of Public Instruction. Dr. Henderson stated that she thought Ms. White-Carter would request a waiver of the Comer Rule at this time. All other subset advisory committees are on hold until this document is approved. Ms. White-Carter stated that senators did not receive this document prior to the meeting and she asked if it was appropriate to waive the Comer Rule. Dr. Larson stated that for the last few years the Senate has operated under the practice that documents which require a waiver of the Comer Rule are reviewed by senators beforehand, and he would feel uncomfortable considering the document without reviewing it. Second Reading: The following document was considered for Second Reading: FWDC 1: Sexual Harassment Procedures (White-Carter/Tynes.) The procedures in this document accompany the new Sexual Harassment Policy adopted by the Senate last spring. These procedures were adopted by the Vice Chancellors Council for inclusion in the State Employees Policy Manual. FWDC 1 (Sexual Harassment Procedures) passed unanimously and became Senate Document 0396F. Faculty Handbook Mr. Tynes asked if faculty had received copies of the Sexual Harassment Policy and the Learning Disability Policy which passed last spring. The Senate will look into this matter. Student Creed In response to Mr. Bunn's question, Ms. White-Carter stated that the FWDC was waiting for a response from the SGA on the All-University Creed. VIII. Discussion of Post Tenure Review Dr. Larson distributed a list of principles suggested by Dr. Browning as a "rough attempt at a first pass at a set of principles for a system of Post Tenure Review." They were developed in response to President Spangler's Memorandum of August 7, 1996. Dr. Larson offered President Spangler's memorandum and the list as a starting point for additional faculty input. Dr. Larson reported that this process began in September of 1993 from the Board of Governors. At that time, they issued a document on Tenure and Teaching in the University of North Carolina system in which they reaffirmed the existing Tenure Policy. President Spangler informed the BOG in July "....that we would take a serious look at how, and when, and for what purpose we review the performance of faculty members after they receive tenure and will make a report ... The purpose of the review and report will be to ensure that there is regular, systematic post-tenure evaluation of faculty performance throughout the University." Dr. Larson stressed the time line and asked faculty to respond to Ms. White-Carter by October 24, 1996. This issue will be discussed at the November meeting. In response to Dr. Sabo's question, Dr. Browning stated that the ad hoc committee to study post tenure review will send President Spangler a report on the suggested principals and guidelines and implementation procedure for a system of post-tenure review for the UNC system. The report will be for the UNC system, but will probably include those features that distinguish each institution. After discussion, senators made the following suggestions: include a glossary or introductory paragraph that defines specifically "formative" and "summative" to avoid confusion; respect and recognize discipline based uniqueness and pedagogy; distinguish specifically what kind of process it is; whether or not the Tenure Committee would have a role; whether or not tenured and untenured colleagues would have a role; include colleagues within and external to the discipline/subject based program, department, college, or institution; reference the mission of the university and the kind of learning environment it serves; eliminate modifiers; and ensure that the review is composed of many elements. IX. Old Business There was no Old Business. X. New Business Dr. Sabo was impressed with Ms. Acker's presentation and asked the Executive Committee to pass along a suggestion of honoring the recipients of the outstanding student award, the graduating senior award, and the citizenship award with plaques set in the sidewalk in front of the library or student center. Announcement The Art Department was invited along with all 16 UNC campuses to enter an undergraduate art competition. Seventy percent of the students who entered were accepted into the juried show. Of the eight awards that were given, UNCA students won four of them, including second place. This was sponsored by UNC-Greensboro. XI. Adjournment Dr. Larson adjourned the meeting at 5:00 p.m.. Respectfully submitted by: Sandra Gravely Anita White-Carter