FACULTY SENATE MEETING Minutes, October 8, 1987 Senate Members: S. Browning, M. Gillum, G. Henderson, G. Kormanik, B. Larson, M. Marshall, C. Mitchell, L. Nelms, P. Nickless, C. Prokop, R. C. Reinoso, P. Sweeney, K. Whatley, L. Wilson Visitors: M. Cleek, T. Cochran, A. Gravely, D. Kerr, D. Lisnerski Excused: S. Patch Absent: T. Uldricks The October 8th meeting of the Faculty Senate was called to order at 3:30 pm in the Whitman room by Chair Pamela Nickless. The minutes of the September meeting were approved. Dr. Wilson gave the Administrative report. He stated that UNCA was $45K short for adjunct funding and, after discussion with the UPC, a decision was made to allocate $10K to the Adjunct Budget from money which had been set aside for personnel Thrust funds. He added that the $l0K set aside for Program funds was still available. Dr. Nickless reported for the Executive Committee. Regarding Ms. Nelms' sidewalk inquiry, a decision was made to ask the students to pursue the matter. Monica Bronokowski will take the matter to the student government, and Dr. Nickless will be in contact with them. Dr. Uldricks had expressed concern over faculty hearings and grievance procedures. This matter has been turned over to FWDC and Dr. Kormanik will be putting together a task force to look into this matter. Also, the Executive Committee met with Dr. Wilson and discussion focused on the need for an editor for the Faculty Handbook. Dr. Wilson has asked Jackie Peterson to update the handbook and keep it current as an interim solution. Discussions will continue for a long term solution, the notion of a catalog editor, and other problems associated with the catalog. Mr. Sweeney reported for the Academic Policy Committee. The following documents were brought before the Senate for consideration: ______ APC Document #4: a proposal to change the second sentence ________ _______ under Auditors on page 33 1986-87 _______ Catalog Mr. Sweeney stated that the Registrar's office had received many requests for exceptions to a policy recommended by the Enrollment Services Advisory Committee and passed by the APC and Senate last year. Page 2 This policy moved the last day to change enrollment status from "credit" to "audit" from the last day to withdraw to the last day of late registration. Dr. Garrett had requested that the APC provide some guidance for granting exceptions. APC Document #4 provides that student-initiated requests will continue to have the early deadline, but that an instructor in a course may request an exception in behalf of a student. This modification passed unanimously and became Senate Document #9. APC Document #5: a proposal to delete PHYS 333 & PHYS 334 _______ _______ page 163 1986-87 Catalog Mr. Sweeney presented the proposal for deleting the two Physics courses with the rationale being that the courses had never been taught and would not be taught in the future. This proposal passed unanimously and became Senate Document #10. Mr. Sweeney distributed a draft of the new proposed policy on Academic Eligibility. The direction taken will be to divorce Probation (or Academic Warning) from the concept of Suspension and Dismissal. A copy of the draft will be forwarded to the Chancellor and he will be invited to attend the next APC meeting. The meeting will be October 29th at 3:10 pm in the Whitman room. Visitors with an interest in this policy are invited to attend. Dr. Browning reported for the Institutional Development Committee. He reiterated that the IDC has continued to meet with the Planning Council and discussed with Dr. Wilson the issue of $10K salaries money as a partial solution to the course cutbacks for the next semester. Also, that IDC will meet one week after Fall Break to consider a schedule of departmental self-studies set up by Dr. Cochran. Attention will be given to the possibility of doing 3 departments/programs a year so as to move through the entire academic program in a timely fashion. As a result of Ms. Nelms' inquiry, IDC had discussed with Mr. Criminger the issue of charges to academic departments for maintenance services. Mr. Criminger indicated that it was an internal fund accounting mechanism for keeping track of various expenses, combined with state regulations that we pay for certain activities. A discussion ensued concerning the changes in procedure and budget. A change made last year to bill cost centers directly was not clearly communicated to department chairmen and program directors. In the future, the needs of 2400 and 3500 will have to be anticipated more closely. Dr. Mitchell asked if the budgets had increased commensurately and Dr. Cochran indicated that the State did not allow more money, just a different internal reallocation of money. Ms. Nelms made the observation that computer time and library time could also fall under this category with subsequent billing to the cost centers in the future. In response to Dr. Mitchell's question, Dr. Cochran stated that this was initiated by a State policy procedure and that M & O had been a relatively small account that had increased significantly over time. Dr. Cochran indicated that such funds to cover these charges would be Page 3 allocated in future budgets. Dr. Browning said the Planning Council would probably respond to an anticipated proposal from Dr. Wilson to try to preclude the continued repetition of overscheduling in the area of adjuncts, particularly in the Spring semester. They will be looking at a whole range of issues, such as schedule practices, release time, enrollment targets, and where the 101 Faculty Salary money is being used for other purposes. Dr. Kormanik reported for the Faculty Welfare and Development Committee. Elections were held to replace Dr. Nickless as a faculty member on the Minority Affairs Commission. Dr. Nickless continues to serve on the committee as the Senate Chair. Secret ballots counted by Dr. Lisnerski indicated Dr. Debra Van Engelen was unanimously elected to serve on this commission for the two year term l987-89. Dr. Henderson continues to serve on this commission for the 1987-89 period. Elections were also held to elect three committee members to the Distinguished Teacher Committee. The results of the elections follow: Dr. Charlie Reed was elected to the two year term 1987-89, replacing Dr. McCoy who has retired. Drs. Michael Ruiz and Deryl Howard were elected to serve the 1987-88 term. These three members were unanimously elected. Dr. Kormanik stated for the record that Dr. Ready continues to serve on this committee for the 1978-88 term and Ms. Dot Sulock is serving the three year (1987-90) term. Also, the FWDC is currently looking at all the committees to define the committee makeup, the tenure of individuals on the committees, how they are elected, who is eligible and who is not, and how elections are run in order to streamline the election procedure. During Old Business Dr. Nickless announced that all documents passed last year with the exception of Academic Eligibility and had been signed by either the Chancellor, Vice Chancellor, or both. However, two documents passed by the Senate were returned with suggested changes and needed to be addressed. Dr. Kormanik presented FWD #1 and Senate #4 Proposal to Establish Off-Campus Scholarly Assignments which passed last May. Dr. Kormanik believed the changes were made to adhere to established University policy and State of North Carolina policy with respect to retirement benefits. Dr. Gillum questioned the meaning of the last sentence in part three of the document and Dr. Wilson questioned the necessity of the sentence. Realizing there were controversies with the changes made by the administration, Mr. Sweeney moved to return the document to committee for clarification. This was 2nd by Dr. Henderson and unanimously approved. APC #35 and Senate #35 which passed in April 1987 was presented to the Senate. This document established the use of a grade point standard for management majors and the admission of transfer students to the major. Bob Williams and the Chancellor negotiated to change the document after it was passed by the APC and approved by the Senate. The Executive Committee did not discover this had happened until September and brought it before Page 4 the Senate for approval. Mr. Sweeney presented the document and stated that he had no problem with the changes but that he had not had the opportunity to discuss it in committee and could not speak for the APC. He moved to accept the changes made by the administration which was 2nd by Dr. Gillum. Dr. Reinoso rejected the motion and informed the Senate that many in the Management Department did not approve of the document and it was presently under discussion in the Curriculum Committee. Dr. Cleek, Chair of the Curriculum Committee for Management, and Dr. Lisnerski of Management both commented that they wanted to send the document back to committee as there were implementation problems and as altered it did not accomplish what it set out to do. In response to Mr. Sweeney's question, Dr. Cochran stated that the revised version approved by the Chancellor was in the current catalog and that 9,000 copies of the catalog were expected to be delivered Monday. Dr. Wilson stated that Kip Howard was looking at all transfer agreements and may have already contacted the management department. Mr. Sweeney asked Dr. Wilson to distribute catalogs to the Senate as soon as possible. Discussion continued concerning the addition of an errata sheet, the legal standing of the catalog, state regulation, and the use of a disclaimer. Drs. Browning and Mitchell indicated concern that changes were made by the administrative office and put into the catalog without being processed back to the faculty so they would have a chance to respond. Dr. Browning moved that document #35 be returned to the APC. This was 2nd by Dr. Henderson and approved unanimously. There was no New Business and the meeting was adjourned at 4:35 pm. The Executive Committee and Dr. Wilson met after the meeting was adjourned. Respectfully submitted by: Sandra M. Gravely Gregg Kormanik