THE UNIVERSITY OF NORTH CAROLINA AT ASHEVILLE Faculty Senate Minutes August 30, 1984 The Faculty Senate met at 3:30 pm in Library 1 on Thursday, August 30, 1984, with Dr. Alan Comer presiding. Members Present: Dr. Bennett, Dr. Betts, Dr. Combs, Dr. Coyne, Dr. Dorr, Dr. Downes, Dr. Farzanegan, Dr. Grams, Dr. Greenawalt, Dr. Hollingsworth, Dr. Rackham, Dr. Ruiz, Dr. Seitz (alternate), Dr. Stern (alternate), Mr. Wengrow, and Dr. Williams Members Absent: Dr. Shoaf (excused) Visitors: Mrs. Cadle, Dr. Cochran, Dr. Howard Dr. Comer called the meeting to order. The chairman asked if there were any revisions to the Faculty Senate minutes of the May 3 meeting. There being no revisions, the minutes were approved as distributed. ANNOUNCEMENTS: Dr. Comer announced that the meeting time of the Faculty Senate has been changed to the second Thursday of the month and that some different meeting places have been established. The schedule for meetings and their locations are listed below: September 13 - Owen Conference Center October 11 - Private Dining Room, Highsmith Center November 8 - Private Dining Room, Highsmith Center December 13 - Owen Conference Center Dr. Comer announced that Chancellor Highsmith did not sign and sent back to the Senate Document #26 entitled, "Amendments to the Policy on Academic Eligibility Standards." This document is being returned to the APC. Dr. Comer read to the Senate the memo from Chancellor Highsmith stating his reasons for disapproval of Document #26. Dr. Comer announced that the UNCA Foundation has set up the Harry Johnston Memorial Fund as requested by the Senate at its last meeting. I. ACADEMIC POLICIES COMMITTEE Dr. Coyne reported that there was no action to report on at this time from the Academic Policies Committee. Page 2 II. INSTITUTIONAL DEVELOPMENT COMMITTEE REPORT Dr. Ruiz presented a report from the IDC reviewing its activities, in particular, the material presented to Chancellor Brown from last year's UPC and matters that have come recently to its attention. Dr. Ruiz reported that recommendations concerning professional development, 1984-85 enrollment budget, physical facilities utilization, and an honors program were submitted to the Chancellor. In light of the Chancellor's brief that authority in academic matters rests with the faculty, the honor's program recommendation will be brought to the Senate for its approval before he will consider it for implementation. Dr. Ruiz reported that the budget approved by Chancelor Brown corresponded very closely to the Planning Council's recommendation. Dr. Ruiz reported that he had been invited, by the Chancellor, to attend Administrative Council meetings to help formulate recommendations concerning capital improvement priorities and "change" budget request. Dr. Ruiz submitted a written report on these matters which is available from the Faculty Senate secretary. III. FACULTY WELFARE COMMITTEE 1. Dr. Greenawalt announced that during the summer recently hired faculty received materials describing the retirement and health benefits to aid in their enrollment decisions. 2. Dr. Greenawalt reported that the FWC also worked on making suggestions for committee appointments and these suggestions have been given to the Vice Chancellor. 3. Faculty Conciliator Dr. Greenawalt stated that the Senate needed to nominate faculty members to serve as faculty conciliator. A list of four names is submitted to the Student Government for it to choose one. The four names brought before the Senate were: Olivia Jones, Kathy Whatley, Linda Nelms, and Bill Sabo. Dr. Downes suggested removing the name of Kathy Whatley as she had served last year. The floor was opened for nominations and Charles James was added. The Senate will submit the names of Jones, Nelms, Sabo, and James to the Student Government Association. 4. Academic Appeals Board Dr. Greenawalt proceeded with nominations for the Academic Appeals Board. The Executive Committee put forward six of the needed seven names as follows: Ann Weber, Walter Boland, Merritt Moseley, Milton Ready, Dorthy Sulock, and John Bernhardt. The floor was opened for nominations and Kathy Whatley and Bruce Larson were added. This list will be voted on by the entire faculty which will elect four members and one alternate to serve one-year terms. Page 3 5. University Faculty Welfare Committee The Senate nominated faculty names for the University-wide Faculty Welfare Committee, of which a list is presented to Dr. Dorr for appointment of one person who will additionally serve on the UNCA Senate FWC. Nominations included John McCoy, Leo Bares, and Joseph Daugherty. 6. University Research Council Dr. Greenawalt put forward the names of Martha Marshall, Paul Sweeney, and Guy Cooper for the Research Council to fill three seats from the professional programs area, the Humanities, and the arts areas, for two-year terms. Continuing members would be Leo Bares and William Haas from Natural Science and Social Sciences. According to the enabling document, URC members "shall be recommended by the Chairman of the Faculty Senate subject to the approval of the Senate." Senate consent followed. Approved, Submitted, Bruce Greenawalt, Secretary Teresa Lovelace (attached to the above minutes) Institutional Development Committee report - for the Senate (August 30, 1984) I would first like to report on several documents that were submitted to the Chancellor over the summer. For the benefit of our new faculty and guests, I would like to briefly describe the mechanism whereby documents are sent to the Chancellor from our University Planning Council. The Institutional Development Committee consists of 4 senators, who are automatically members of the University Planning Council. These senators for this year are Phyllis Betts, Peg Downes, Arnold Wengrow, and I. As Chairman of IDC, I serve as Chairman of UPC. Two additional faculty members sit on the UPC - these are appointed by the Vice- Chancellor for Academic Affairs (Dr. Dorr). These two members are Bill Sabo and Ann Weber. The Chancellor appoints two administrators to the UPC. Current members from last year are Mel Blowers (Library) and Vice-Chancellor for Student Affairs, Dr. Iovacchini. The ninth member is Dr. Cochran, the University Planning Officer. Dr. Hengstler from Institutional Research is a non-voting member of the UPC. In all, there are 9-voting members. The UPC reports to the Chancellor. This summer, Dr. Comer, who chaired UPC last year, submitted several documents to the Chancellor. Al Comer and I met with both chancellors in order to insure continuity in the communication between the University Planning Council and the Chancellor's Office. Page 4 The documents submitted included: 1) The UPC's recommendation for the 1984-1985 Enrollment Budget Requests 2) Recommendation for the Establishment of an Honors Program at UNCA 3) Task Force Report on the Professional Development of the Faculty 4) Report of the Task Force on Physical Facilities Utilization I would like to summarize the responses to these four documents. 1) The 1984-1985 Enrollment Budget Requests The Planning Council recommendations were listed in tabular form along with requests made by the various constituencies on campus such as library, computer center, LRC, graphics, enrollment services, student affairs, university relations, physical plant, etc. The total requested amount of close to $500,000 had to be trimmed by the Council to a little over $100,000. The Chancellor called a meeting of the Administrative Council to review the recommendations of the Planning Council and prepare the finalized requests. The Administrative Council is chaired by the Chancellor and consists of the three Vice-Chancellors, the Director of University Relations, the Director of Continuing Education, and the Planning Officer. The finalized version is basically the same as that prepared by the UPC. 2) Honors Program at UNCA The Planning Council's recommendation for the establishment of an Honors Program was based on a study of a task force chaired by Dr. Kathy Whatley. The Chancellor was in favor of the concept. However, he requested that the Senate, as a whole, take a look at the proposal in terms of the general concept. He would like the Senate's endorsement of the recommendation. Dr. Comer will distribute copies. In reference to the Honors Program, Chancellor Brown sent me a memo (August 24). It reads: "Per our conversation I am very excited about the proposal for an honors program and urge that you proceed. Discussion should move forward with the realization that the funding of scholarships is unlikely at least in the initial years." 3) Professional Development of the Faculty A report of the Task Force on Faculty Development chaired by Dr. Phil Walker was sent to the Chancellor. The report included numerous suggestions of ways to provide support for the professional development of the faculty. The Chancellor said that he would respond formally to this report soon. He expressed genuine concern for the professional development of the faculty. Page 5 4) Physical Facilities Utilization The report of the Task Force on Physical Facilities Utilization (Mel Blowers, Chair) listed capital improvement project priorities for the 1985-1987 biennium, along with long-range projects. In August, the Administration was asked to prepare requests for capital improvements. No buildings were to be requested. However, as a result of recent support from the legislature, an exception was made, allowing the request for a substantial addition to the Library ($6.7 million). The Chancellor invited me to a meeting (August 17) where the priorities for capital improvement requests were made. The priorities match well with those of the Task Force Report. I'll briefly give the 6 recommendations of the Task Force Report and the status of the corresponding requests. Some items have already been funded based on previous requests. 1) Reroof the Humanities Lecture Hall ($67,000) - is funded at this time 2) Renovation of Lipinsky ($751,000) - is funded at this time 3) Campus Master Plan ($35,000) - is the 1 priority in the submitted Capital Improvement Requests for 1985-1987 4) Renovation of Phillips Administration Building - this includes the removal of the asbestos ceilings ($462,000) - was listed as priority 4 overall 5) Renovation of the Library Basement ($105,000) - was requested along with the special request for the addition to the Library ($6.7 million) 6) Deferred maintenance projects on the track, campus roads, reroofing of several buildings, ($694,000) - in the requests sent to General Administration - priorities 2 and 3 were campus lighting, walks, driveways, drainage, and landscaping. Reroofing of Phillips, the Counseling Center, and the Physical Plant Building were requested as other priorities. Other Projects underway from previous requests include an addition to the Rhoades Science Building, a Student Dormitory, and work on the Physical Activities Field. Concerning Capital Improvements, the Chancellor spoke to the Advisory Budget Commission (in Asheville on August 28) just the other day, where he focused on 3 major issues: 1) The Campus Master Plan ($35,000) 2) Library Addition Page 6 3) A new Classroom and Office Building ($4 million) A copy of the Capital Improvement Requests 1985-1987 submitted to General Administration was sent to me by Vice-Chancellor Pott (Finance) and is available for anyone who would like to read it. A planning retreat was held at UNCA from August 15-17 where faculty, administration, staff, and guests (including members from the Board of Trustees) outlined the major issues that UNCA needs to address now and in the near future. Dr. Cochran is preparing a summary of these issues and a collection of ideas and suggestions generated at the Planning Retreat. The UPC will be sorting through this information during the Fall Semester, hopefully, beginning as soon as possible. I'll keep the Senate abreast of the developments in this area. There is one report - the Report on General Education - that was submitted to the UPC at the very end of last year, from Dr. Merritt Mosely. The UPC will review this document at our next meeting. The intent is to get the document to the Senate as quickly as possible. The UPC will forward the document to the Chancellor for his input and then send it to the Executive Committee of the Senate. The final part of my report involves a recent special meeting of the UPC in order to prepare recommendations for the Change Budget. The Change Budget allows for increments in our base-operating budget. One area identified by General Administration for Change Budget "requests is Scientific Equipment. A ceiling of $150,000 for each of the next two years was placed for this category. The category is defined in the following from GA: "I. Scientific Equipment - Over a considerable period of time each of the campuses has emphasized critical needs to provide additional and more modern equipment in its science laboratories. A scientific equipment request will be presented on a University-wide basis. Please provide us with an equipment list and with a general description of needs across the various scientific disciplines within the institutional guidelines identified in the enclosed memorandum. You should not include maintenance or other related personnel needs in these estimates. Those needs are to be addressed in Basic Program Support. Your estimate should emphasize the strengthening of undergraduate science instruction. Note that computing equipment is not to be addressed on this line." The specific equipment list prepared with the help of several Departments need not be scrutinized at this time since the prepared list is not binding. When funds become available, if they do, the Departmental requests for actual allocation will take place. Page 7 Therefore, the Planning Council did not review any requests for Scientific Equipment. The Planning Council spent nearly 3 hours on Tuesday afternoon preparing a list of Change Budget Requests for Basic Program Support. This includes the areas mentioned earlier in the report of the 1984-1985 Enrollment Budget Requests - library, LRC, graphics, administrative areas, etc. Basic Program Support includes personnel, equipment, supplies, printing, etc. The Planning Council prepared recommendations within the limits placed by GA - $320,000 for 1985-1986 and $400,000 for 1986-1987. The recommendations were presented to the Chancellor, and discussed at a meeting of the Administrative Council which I was invited to. The chancellor would like to present the finalized list of requests at our next University Planning Council Meeting. He indicated that he would discuss any deviations from the recommendations of the Planning Council. Michael J. Ruiz, Chairman of the Institutional Development Committee and the University Planning Council