University of North Carolina at Asheville


Minutes, September 21, 2006



Members:     L. Atkinson, G. Boudreaux, B. Butler, K. Cole, P. Downes, M. Harvey, H. Holt,

  B. Hook, B. Larson, D. Lisnerski, J. McClain, C. McKenzie, M. Moseley, G. Nallan,

  B. Sabo, B. Wilson, J. Wood; M. Padilla. 

  Alternates: C. Bell, R. Bowen, B. Holmes.


Excused:          S. Judson


Visitors:       J. Cone, E. Katz, P. McClellan, J. McKnight, K. Whatley



I.        Call to Order, Introductions, Announcements

          Dr. Gary Nallan called the meeting to order at 3:20 pm and welcomed Senators and guests.  Introductions were made throughout the room.


II.       Approval of minutes

          The minutes of August 31, 2006, were approved as distributed. 


III.      Student Government Association Report (SGA)

          There was no Student Government Association report.


The order of business was modified.

V.      Administrative Report

          Director of Athletics

          Janet Cone, Director of Athletics, reported that last September a committee began reviewing UNCA’s academic progress rates from the previous two years.  The Athletics Department has taken a proactive approach in developing an academic improvement plan that has already proven to be successful.  A handout outlined the academic improvement plan for eligibility and retention.  The department has also initiated Team MVP – Mentoring Adds Value to our Program – an opportunity for faculty and staff to be mentors to our student-athletes and teams.  Currently 30 faculty and staff are involved in the program.    

          Highlights of Student-Athlete Academic Honors in 2005-06

  • 75 out of 173 student-athletes made a 3.0+ for Spring semester
  • at least one student on every team sport was recognized for their academic success
  • Natasha Lucki received the Big South Conference Christenberry Award for Academic Excellence
  • Whitney Abbott was invited to the NCAA Leadership Conference

          Sportsmanship and Citizenship

          The Big South now has a mandatory sportsmanship policy; the Chancellors met with all of the coaches and student-athletes to discuss sportsmanship and what it means to be a good sport.  Our Campus Security and Vice Chancellor for Student Affairs also attended the meeting.  UNCA has a student-athlete Code of Conduct and students are held accountable for their actions.  Ms. Cone reminded senators of her commitment to the faculty that our student-athletes would be students first and athletes second.     

          NCAA Financial Report

          Per NCAA Bylaw 6.2.3, the Athletics Department was audited by an independent auditing firm in accordance with industry standards and NCAA requirements.  The department received a clear report and continues to operate with a balanced budget.  Academic money is not used to run the Athletics Department. 

          Faculty Athletics Representative (FAR)

          Chancellor Ponder appointed Herman Holt to serve as UNCA’s Faculty Athletics Representative to the NCAA and Big South Conference for a three-year term beginning July 1, 2006.  The FAR is an advocate of the student-athlete and monitors the Athletics Department’s activities to insure compliance with NCAA regulations.  Specific duties include meeting with the Chancellor regularly, attending the NCAA convention and Big South Conference meetings, chairing the Intercollegiate Athletics Committee, conducting the required NCAA exit interviews, certifying eligibility and squad lists in coordination with the Registrar, monitoring graduation rates and academic progress, and monitoring that both scholarship and participation opportunities reflect the University gender ratio.  Dr. Holt replaces Dr. Nallan; Ms. Cone thanked Dr. Nallan for his dedicated service. 

          Special Events for Athletics – Campus and Community

·         “Our Turn to Play” Women’s Luncheon

·         Big South Women’s Basketball Tournament Bid

·         Campaign “True Blue”

·         Big South Men’s Soccer Tournament and Cross Country Championships


·         Scholarships, facilities and salaries – raising money to balance the budget

·         Academic and athletic demand on student-athletes

·         NCAA Compliance and advising student-athletes

·         NCAA Re-Certification


Dr. Nallan noted that one of the first questions asked during the NCAA re-certification will be: “Was there broad-based participation on campus?”

     Top priorities in terms of facilities:

  • Raise funds to help finish the NC Wellness Center
  • Completing the outdoor facilities via a five-year plan
  • Raise funds to maintain areas 



          Associate Provost McClellan gave a preliminary census report on Fall 2006 enrollment:

  • We are below our budgeted enrollment target this year; we were below our target last year
  • Headcount and FTE has increased over last year
  • Freshman applications were the highest ever (2,666)
  • Freshman acceptances were the highest ever
  • The number of continuing students has declined
  • GA now wants targets for retention and graduation
  • GA wants students to take 15 hours, do well, and exit with a degree in four years.


          Chief Academic Officers meeting

          A top priority for the Board of Governors (BOG) is the issue of retention and graduation for the UNC system.  The system enrolls many more students than it graduates.  The transformation to a knowledge-based economy is perhaps leaving the citizens of NC behind; we are importing a lot of people for jobs from other states.  The citizens who are being taxed to fund the system are perhaps not fully taking part in opportunities because they are not graduating and do not have the necessary qualifications for some of the better jobs.  It is very important to the BOG that the new economies that the state is pursuing be available and attuned to North Carolinians – hence the push to graduate more people from the state.  There is a new metric to guide the campuses to predict retention and graduation rates. 

          Issues coming to Faculty Assembly

·         Legal counsel at GA has talked to the provosts about the need for background criminal checks on all new employees, including faculty.  We want to create a safe environment and this is also an equity issue.  The expectation of legal counsel is that the decision will be centralized and there will not be variations in colleges or by program areas.  The ultimate responsibility will fall to the Provost.  The UNC system has found a credible organization that will provide service for $6 per check.  The Senate discussed privacy issues, civil disobedience and the opportunity to rebut the results.

·         The issue of the balance of increased faculty salary versus benefits that the President should take to the legislature at the next session.  Our benefits are very uncompetitive – this is the number one problem that candidates raise when he interviews them.  The benefits are expensive and often involve all state employees.  President Bowles is very dedicated to raising faculty salaries but if our benefits are what is hurting us in terms of recruiting and retaining highly talented faculty then maybe we should work on that.  They are looking at the idea of allowing faculty to slip out of the state personnel system when it comes to health care.  It has been a political hot potato but there may be an opportunity if the state were to let us be the pilot with faculty first. 


          Faculty Salary Model

          Dr. Padilla reported that the implemented model used for faculty salary increases incorporated responses from faculty concerned about the level of set increases.  He appreciated the faculty input.   

Highlights follow:


·         Implemented Model:                 6.0% flat increase

·         Amount of increase:                 $3,740

·         Average rate of increase:              8.31%

·         Range of increases:                 3.53% - 14.97%

·         Number of faculty receiving increases below 3.5%:          0

·         Number of Tenure-track faculty below $50,000:           21

·         BD-119 average faculty salary:                                   $62,332

·         Number of Tenure-Track faculty below $50,000 before increases:     37


          Dr. Sabo expressed concern that students who want to go overseas are not being adequately supported by the university.  The deadline has passed for two programs.  Ms. McClellan stated that students are receiving information from Diane Royer.  An interim Study Abroad/Away director has been hired and will begin working next Wednesday. 


VI.     Executive Committee Report

          Gary Nallan reported for the Executive Committee.

          Faculty Senate Representatives on CSAC and on the Office Support Study Team

          Gary Nallan will be the Faculty Senate representative on the Chancellor’s Staff Advisory Committee.

          Brian Hook will represent the Faculty Senate on the Office Support Study Team.


VII.    Faculty Welfare and Development Committee Report

          Don Lisnerski reported for the Faculty Welfare and Development Committee.

          Goals 2006-07

·         Assist in clarifying the Shared Governance agreement regarding issues related to Faculty Welfare and Development

·         Re-establish the Mentoring Program for new faculty

·         Evaluate the present committee assignment structure

·         Resolution of the “Child Care” issue

          Faculty Mentoring Program for New Faculty

·         Coordinators:  Cindy Ho (Hum), Chris Nicolay (NS), Shirley Browning (SS)

Service Commitment

          There is a perception on campus that service is no longer important for promotion, tenure or merit increases.  Some faculty sign up for committees and never show up.  Perhaps Chairs/Directors should stress that service is valued by people who evaluate faculty. 

          Review of how COPLAC and Peers handle Development

          FWDC will be looking at how similar public and private institutions (COPLAC and Peer) deal with faculty development. 

          Working with Chairs/Directors Study Teams

          FWDC has requested that a point person from each of the newly established Chairs and Program Directors study teams meet with FWDC on a regular basis to keep them informed on what is being discussed and what the issues are.  Ultimately documents will be coming from the Senate. 

          The Study Teams follow:

·         Annual Faculty Record Redesign (Keith Krumpe and Robert Dunning)

·         Guidelines for Merit Distribution (Brian Butler, Dolly Mullen and Jeff Konz)

·         Expectations for On-Campus Time and Office Hours (Alan Hantz)

·         Reassigned Time and SCH Generation (Tracy Brown, Tracey Rizzo, Pamela Nickless)

Dr. Padilla explained that the study team areas were self-identified by the Chairs/Directors.  The format has changed to encourage more conversational and interactive meetings with on-going discussions. 

          - Student Rating of Instruction

          Dr. Downes reminded Senators that when Leah Mathews gave the final report of the Task Force on Student Rating of Instruction (SRI) last April, the task force recommended a continued investigation into SRI and the general process of how we evaluate teaching at UNCA that should be led by the Faculty Senate in collaboration with the Center for Teaching and Learning.  The Faculty Senate was urged to adopt guidelines governing the use of student rating of instruction in personnel decisions.  This effort needs to move forward.  

          Committee assignment updates

          The Senate affirmed the following committee assignments:

          Graduate Council

              Director of MLA:         Melissa Burchard

              Director of Humanities Program:         Cindy Ho

              Academic Affairs Representative:   Bill Spellman

              2005-07:       Volker Frank (SS)

                                 Randy Booker (NS)

                                 Rick Chess (Hum - provost appointee)

              2006-08:       Ted Uldricks (Hum)

                                 Surain Subramaniam (SS)

                                 Jonathan Horton (NS - provost appointee)

          UNCA Foundation

              2005-07:       Rob Bowen (Hum – representative from University Relations Advisory Committee)

                                 Bert Holmes (NS – chancellor appointee)

              2006-08:       Linda Nelms (SS)


VIII.   Academic Policies Committee Report

          Claudel McKenzie reported for the Academic Policies Committee.

          - APC Representative on ILSOC (SD0703F)

          Brian Hook was appointed to represent the Academic Policies Committee on ILSOC this year.


IX.     Institutional Development Committee Report

          Bruce Larson reported for the Institutional Development Committee

          Program Reviews

          IDC is starting to reassemble some elements of the University Planning Council with Christine Riley’s endorsement.  Archer Gravely will meet with IDC this year to share his institutional memory, specifically about programmatic review activities.  The group discussed existing and previously existing program reviews and departmental review procedures.  Currently two are being used on a systematic basis:  the Program Assessment Survey (running on a five-year cycle) and the Biennial Review (runs on a two-year cycle). 

          Gregg Kormanik, Chief Research Officer, will discuss Centers at the next meeting. 


IV.     Chancellor’s Staff Advisory Committee Report (CSAC)

          JoAnne McKnight, Chair of the Chancellor’s Staff Advisory Committee, distributed four reports for informational purposes:

  • Research Sub-committee

      The Research Sub-committee was formed to provide preliminary recommendations to CSAC regarding the request received from Chancellor Ponder to recommend strategies that can be implemented by the administration to build a culture of confidence and faith at UNC Asheville that is a shared and unifying force among faculty, staff and students; and, to build a culture of inclusion which values all staff with a sense of equality and justice. 

  • CSAC Check-List

      Staff members are being asked to indicate the areas that they feel are among the top five in importance.  Additional suggestions may be added to the back of the check-list. 

  • Employee Excellence Institute (EEI)

It will be recommended that the Employee Excellence Institute become a standing committee of the Staff Assembly.  The EEI will provide an opportunity for information exchange among the campuses and will provide workshops for staff across the UNC system via teleconferencing. 

  • A history of employee forums on the UNC campuses. 


X.      Old Business

          There was no Old Business.     


XI.     New Business

          Student Rating of Instruction

          Dr. Larson referred to Dr. Downes’ repeated request that the Faculty Senate follow up on the work of the Task Force on Student Rating of Instruction and asked that this issue be placed on Executive Committee agenda. 

          Office Support Study Team

          Dr. Hook reported on the Office Support Study Team (OSST) meeting held today.  Chancellor Ponder wants to conduct a study of the jobs of our academic support staff since a lot of the jobs have changed over time and job descriptions no longer reflect the work being done.  Dr. Hook was asked to report to the Senate that there will not be a creation of secretarial pools and there will not be the elimination of any secretarial jobs for departments or creations of secretaries for buildings. 

          A couple of years ago, system-wide career banding was approved but not funded.  Career banding was repealed by the last legislature.  Apparently UNCA is now on its own with no particular model.  The head of Human Resources for the UNC system says that there is no other school in the system that has a model for us.  The OSST will be looking simply at defining the work that is to be done within the school, the talents and skills of the people doing the work, and rewriting job descriptions.  Staff categories may change and their jobs may change a little, but no one will be eliminated.      

          Chancellor Ponder has hired organizational development consultant Carol Rovello to work with the Office Support Study Team.  To assist the consultant and to oversee the study, an exceptional group of campus leaders have agreed to represent their areas and serve on the review team.  These members include: 

          Dr. Lisa Friedenberg, Chair;

          Dr. Brian Hook, Faculty Senate;

          Dr. Kevin Moorhead, Department Chairs;

          Dr. Scott Walters, Program Directors;

          Ms. JoAnne McKnight, CSAC Chair;

          Ms. Debra Robbins, Ms. Donna Early, and Ms. Jacqui Justice, Academic Support Staff. 

          Human Resources Department will assist the team and provide their expertise.


The Senate strongly suggested that Chancellor Ponder send an email message to staff and faculty to reduce campus stress and rumors about the Office Support Study. 


XII.    Adjourn

          Dr. Nallan adjourned the meeting at 5:00 pm.


Respectfully submitted by:   Sandra Gravely

                                           Don Lisnerski