Index | Faculty Senate | UNCA

7.0 ADMINISTRATIVE POLICIES AND SERVICES

Following are highlights of administrative policies. See the UNC Asheville Policy and Procedures Manual(available online at http://administration.unca.edu/policies/) for a complete set of university policies.

7.1 Alcoholic Beverage Policy (UNCA Policy 5200)

Background
The use of alcohol at social events on the campus of the University of North Carolina at Asheville must conform to the laws of North Carolina and the City of Asheville. North Carolina statutes on the purchase, possession and use of alcohol can be found at Chapter 18B of the N.C. General Statutes, and they include the following general principles:

  1. Generally, only persons who are twenty-one years old or older may purchase Alcoholic Beverages and may possess and consume Alcoholic Beverages. At UNC Asheville, only students who are twenty-one years of age or older may possess or consume alcoholic beverages at their homes or temporary residences, including campus residence hall rooms where they reside.
  2. It is unlawful and a violation of this policy for any person under the age of twenty-one to purchase, possess, or consume Alcoholic Beverages.
  3. It is unlawful for any person to sell or give Alcoholic Beverages to anyone less than twenty-one years of age or to aid or abet a person under the age of twenty-one to purchase, to attempt to purchase, or to possess, any Alcoholic Beverage.
  4. State law prohibits the Sale of any Alcoholic Beverage on the University campus by any person, organization, or corporation on property of the University except for an alumni organization that is conducting the sale for fund raising purposes, and except in an area designated as a “performing arts center”.
  5. It is unlawful for any person to display any Fortified Wine, Spirituous Liquor, or Mixed Beverages at any athletic contest.
  6. It is unlawful for any person to consume or offer to another person Fortified Wine, Spirituous Liquor, or Mixed Beverages on any public road, street, highway, or sidewalk.
  7. Prepackaged caffeinated alcoholic beverages are prohibited on campus.
General Guidelines Associated Form: Alcoholic Beverage Permit and Application

7.2 Budget Process for Academic Areas (see Section 1.5)

7.3 Campus Closing

7.3.1  Holidays

A list of official UNC Asheville Holidays is available from the Office of Human Resources here .

7.3.2  Inclement Weather (see Section 3.1.4.3.2)

7.4 Academic Calendar (SD10116S)

The Office of Academic Affairs prepares two academic calendars each year: a final draft of the Academic Calendar for the following year and a preliminary draft for the subsequent year. Both calendars are presented to the Chancellor's Senior Staff for initial approval and then to the Academic Policies Committee and the Faculty Senate for their approval. The calendar is available online at https://registrar.unca.edu/schedule-classes-and-exams.

7.5 Drug Abuse and Controlled Substance Policy

Education, Prevention, Counseling and Rehabilitation
Just as the primary purpose of the University of North Carolina at Asheville is education, so also the University's major effort to address drug abuse should be educational in nature. The University shall maintain a comprehensive drug education program available to all members of the academic community (students, faculty, administration and staff). The activities of the program shall be the responsibility of the Drug and Alcohol Education Task Force composed of two faculty members appointed by the VCAA, two students appointed by the Student Government President and two staff/administrators appointed by the Chancellor. The VCSA or his or her designee shall Chair the committee. the Task Force shall develop and coordinate an ongoing program available to all members of the academic community that:

  1. informs members of the academic community about the health hazards associated with drug abuse.
  2. emphasizes the incompatibility of drug abuse and maximum achievement of personal and educational goals.
  3. encourages members of the campus community to make use of available campus and community counseling, medical, and rehabilitation resources in dealing with drug abuse problems.
  4. informs members of the academic community that they also may be subject to criminal prosecution for violating state laws relating to the illegal use, possession, delivery, sale, manufacture or creation of controlled substances.

UNC Asheville shall provide information about drug counseling and rehabilitation services to members of the University community, through campus-based programs for students and through community-based organizations for faculty, staff and students. Persons who voluntarily avail themselves of University services shall be assured that applicable professional standards of confidentiality will be observed.

For Enforcement and Penalties, along with Implementation and Reporting, see UNCA Policy #5201.

7.6 Emergency Loan Fund

The Emergency Loan Fund is established to provide UNC Asheville faculty/staff a low interest alternative to borrow money for emergency situations. The Emergency Loan Fund is established through the generous gift of a donor and is maintained by the UNC Asheville Foundation. The maximum loan amount will be $1000 in any twelve-month period. Forms are available in the Office of Human Resources. See UNCA Policy #3253 for more information.

7.7 Emergency Response

If an emergency should arise on campus:

  1. dial "9-911" to report the situation
  2. contact the Office of Public Safety at 251-6710

See UNCA Policy #5102 for more information.

7.8 Faculty and Staff Assistance Programs

The Faculty and Staff Assistance Program (FSAP) offers short-term counseling to help faculty and staff manage everyday life issues. These services are convenient, confidential, and available 24 hours, 7 days a week.  For free and confidential assistance call 1-866-440-6556 or visit Humana's website. Visit https://hr.unca.edu/faculty-and-staff-assistance-program for more information.

7.9 Faculty Guests

Faculty members are responsible for their personal guests while they are on campus.

7.10 Keys

Faculty may not duplicate keys to University offices or buildings nor loan those keys to other persons. The Department/Program Assistant will coordinate requests and issue of keys, and inform the user of the responsibilities associated with the key(s) issued. Users are fully responsible for issued keys.

All employees leaving UNC Asheville on a permanent basis will return their keys to the Department/Program Assistant.

7.11 Mail Service

UNC Asheville Mail Services exists to provide timely and error-free mail delivery, collect and post outgoing US mail, collect and distribute intra-campus mail, assist campus mailers to save by taking maximum advantage of automation discounts, provide accurate and timely billing of postage to campus departments, and stay current with rapidly changing regulations and technology in the mailing industry, publishing these to the campus as needed.

For more information, see UNCA Policy #4220.

7.12 Parking and Traffic Policies

All UNC Asheville faculty, staff and students must properly register their vehicles with the Public Safety Office. Faculty and staff may purchase parking decals for green designated areas with white lettering by submitting a completed UNC Asheville vehicle registration card and the proper fee to the Public Safety. Additional decals for a second vehicle may be purchased at a reduced fee.

For further details see UNCA Policy #5101

 Parking for Special Events or Campus Visitors: https://police.unca.edu/parking-special-events

Transportation and Parking Information:  https://transportation.unca.edu/

7.13 Safety Health and Environmental Policy

The Environmental, Health and Safety Team is charged with ensuring the operations of the University are performed in a manner that maintains the safety of faculty, staff, students, visitors, contractors and the community. The EHS Team manages compliance with environmental, health and safety regulations including but not limited to the Occupational, Health and Safety Administration (OSHA), Environmental Protection Agency (EPA)/North Carolina Department of Environment and Natural Resources (NCDENR), Department of Transportation (DOT) and the Nuclear Regulatory Commission (NRC).

For more information, see https://ehs.unca.edu/.

7.14 Smoking Policy (SD0993S)

The University of North Carolina Asheville (the “University”) is dedicated to maintaining a healthy working and learning environment. Smoking is prohibited inside University buildings, facilities, and residence halls. Smoking is also prohibited in all outdoor areas within the University Heights loop around campus, except for in areas designated as smoking areas. Smoking will also be prohibited within 100 feet of University buildings, outdoor athletic facilities, and outdoor recreation facilities. The only exception to this 100-foot rule is outside University Residence Halls, where outdoor designated smoking areas may be closer to buildings for the purpose of resident safety.

For the purpose of this policy, smoking is defined as burning or vaporizing any type of tobacco or nicotine product including, but not limited to, cigarettes, e-cigarettes, cigars, cigarillos, pipes, bidis, vape pens, and mods. See also UNCA Policy #5202 for more details.

7.15 Telephone Use

Faculty are provided with telephones and individual office phone numbers, all connected to a Voice Over Internet Protocol (VOIP) system. For assistance with VOIP telephones, please contact the ITS Helpdesk at 828.251.6445 or helpdesk@unca.edu.

7.16 Travel Regulations (see Section 4.1.5)

7.17 Tuition Free Courses for Faculty and Staff

As a benefit of employment at UNC Asheville, employees may take part in three programs designed to assist employees and their dependents with continued education through the University of North Carolina System and North Carolina Community Colleges

The Tuition & Fees Waiver Program is offered to full-time UNC Asheville employees for up to three classes per year (including summer).  These classes may be taken at any UNC campus except summer courses which must be taken at UNC Asheville.  Tuition is waived at all campuses, but not all campuses waive fees.  

The Academic Assistance Program offers UNC Asheville employees the opportunity to be reimbursed up to $300 per course for up to three courses per academic year, if funding is available, when proof of payment and passing grade are submitted. 

For more information, visit the Human Resources website at https://hr.unca.edu/training/education-benefits-and-tuition-waiver

7.18 Use of or Access to University Facilities

UNCA Policy #4210 describes policy on space scheduling and use, and UNCA Policy #5205 describes outdoor access and exterior space use. Unless granted permission by contract or otherwise approved by the Chancellor, faculty are not to use University facilities for personal use. To make reservations for campus meeting space, visit https://studentactivities.unca.edu/reservations

7.19 Use of State Owned Vehicles (see Section 4.1.4 and UNCA Policy #4110)

7.20 FORMS for Section 7.0