Faculty Handbook - version 8/12
Handbook for contracts dated prior to 7/1/03 (PDF)
Index | Faculty Senate | UNCA

7.0 ADMINISTRATIVE POLICIES AND SERVICES

Following are highlights of administrative policies. See the UNC Asheville Policy and Procedures Manual (UNCA PPM) for the complete policy statements (available online at http://administration.unca.edu/policies/).

7.1  Alcoholic Beverage Policy

State Law
Under no circumstance may any type of alcoholic beverage be sold by any person, organization or corporation on the campus or property of the University (General Statute 18A-40). The term "sale" is broadly interpreted by law enforcement authorities to include such practices as charging admission to events where alcohol is served. In addition, tickets, other exchanges or lists which are in any way restrictive, or in-kind donations are viewed as indirect payment for alcoholic beverages and are, therefore, illegal).

University Policies, Regulations and Procedures
These policies are designed to support the positive healthy use or non-use of alcoholic beverages in a responsible manner.

  1. Student fees collected by the University as a part of registration may not be used to purchase alcoholic beverages; this includes Campus Commission for Student Services Funds.
  2. Possession or consumption of liquor, fortified wine or mixed beverages (more than 14 percent alcohol by volume) is prohibited on the University campus, except for approved circumstances and locations.
  3. Possession or consumption of beer or unfortified wine on the UNC Asheville campus is prohibited with the exception of the following conditions:
    1. In all cases, persons must be at least 21 years of age to possess or consume such beverages and must provide proof of age.
    2. Students of legal age may possess and consume beer or unfortified wine only in approved locations. Alcoholic beverages cannot be openly displayed or consumed anywhere on campus except at those approved locations.
  4. Under those special circumstances where alcoholic beverage will be permitted, the University will require the sponsors to adhere to "good practices" as stated in the UNC Asheville Alcohol Beverage Permit. Failure to abide by the "good practices" as set forth in the UNC Asheville Alcohol Beverage Permit will result in loss of privileges to use approved locations and/or prosecution through the student court system.
  5. Residence Halls have limited drinking privileges.
  6. Locations Approved by Special Permission
    1. Highsmith University Center: Limited drinking privileges available.
    2. Owen Conference Center: Possession and consumption of alcoholic beverages is generally prohibited in this area; however, for certain special events the Chancellor or his/her designated representative may grant a written exception to this policy. In these special circumstances groups may be allowed to possess or consume alcoholic beverages. The written exception shall include the reason for the exception, the area of the center to be utilized and the hours of use. An ABC permit is also required if applicable.
    3. Justice Sports, Health and Physical Education Complex: Possession and consumption of all alcoholic beverages is prohibited in areas within and adjacent to the UNC Asheville indoor and outdoor athletic recreational facilities, except in unusual cases for special events. Advance written permission from the Chancellor or his/her designated representative is required.
    4. Academic Space: Possession and consumption of alcoholic beverages is prohibited in all areas within and adjacent to instructional facilities, except in unusual cases for special events. Advance written permission is required from the Chancellor or his/her designated representative, with specific reference to the area and hours of use. At no time will alcoholic beverages of more than 14 percent alcohol by volume be permitted.

Enforcement
Violation of these laws and policies will result in administrative and/or criminal sanctions as set forth in the University Judicial Code or applicable state, federal or local laws.

Students, faculty members, administrators and other employees are responsible for knowing about and complying with the provisions of North Carolina law and University policy on alcohol use, distribution and consumption. Any member of the university community who violates this policy is subject to disciplinary proceedings by the University.

UNC Asheville Alcohol Advertising Policy
1. On-Campus Events: When the general public is invited to a University event, no alcohol is permitted; therefore, no off-campus advertising of events is permitted when alcohol is allowed. On-campus advertising should make no mention of beer, wine, etc. Only the "Alcohol Permit Approved" may appear on publicity flyers and posters
2. Off-Campus Events: Advertising on-campus of events held off-campus which are sponsored or co-sponsored by University organizations will contain no mention of beer, wine or any form of alcohol.

See UNCA PPM #26 for more information.

7.2  Budget Process for Academic Areas (see Section 1.5)

7.3  Campus Closing

7.3.1  Holidays

Each year holidays are published in the UNC Asheville Calendar which is distributed to faculty and is available on the UNC Asheville home page at http://www.unca.edu/enroll/.

7.3.2  Inclement Weather (see Section 3.1.4.3.2)

7.4  Academic Calendar

Annually, the Office of Academic Affairs prepares two academic calendars, one is a final draft of the Academic Calendar for the following year and a preliminary draft of the subsequent year. Both calendars are presented to the Chancellor's Administrative Cabinet for initial approval. The final draft of the following year's calendar is then presented to the Faculty Senate for their adoption. The calendar is available online at http://www.unca.edu/enroll/calendar/index.html.

7.5  Drug Abuse and Controlled Substance Policy

Education, Prevention, Counseling and Rehabilitation
Just as the primary purpose of the University of North Carolina at Asheville is education, so also the University's major effort to address drug abuse should be educational in nature. The University shall maintain a comprehensive drug education program available to all members of the academic community (students, faculty, administration and staff). The activities of the program shall be the responsibility of the Drug and Alcohol Education Task Force composed of two faculty members appointed by the VCAA, two students appointed by the Student Government President and two staff/administrators appointed by the Chancellor. The VCSA or his or her designee shall Chair the committee. the Task Force shall develop and coordinate an ongoing program available to all members of the academic community that:
1. informs members of the academic community about the health hazards associated with drug abuse.
2. emphasizes the incompatibility of drug abuse and maximum achievement of personal and educational goals.
3. encourages members of the campus community to make use of available campus and community counseling, medical, and rehabilitation resources in dealing with drug abuse problems.
4. informs members of the academic community that they also may be subject to criminal prosecution for violating state laws relating to the illegal use, possession, delivery, sale, manufacture or creation of controlled substances.

UNC Asheville shall provide information about drug counseling and rehabilitation services to members of the University community, through campus-based programs for students and through community-based organizations for faculty, staff and students. Persons who voluntarily avail themselves of University services shall be assured that applicable professional standards of confidentiality will be observed.

For Enforcement and Penalties, see UNCA PPM #36.

Implementation and Reporting
Annually, the Chancellor shall submit to the Board of Trustees a report on campus activities related to illegal drugs for the preceding year. The reports shall include, as a minimum, the following: (1) a listing of the major educational activities conducted during the year; (2) a report on any illegal drug-related incidents, including any sanctions imposed; (3) an assessment by the Chancellor of the effectiveness of the campus program and; (4) any proposed changes in the policy on illegal drugs. A copy of the report shall be provided to the President of the University.

7.5.1  Drug-free Certification for Awardees of Federal Grants and Contracts

For information about this Federal requirement, see the Director of Special Academic Programs.

7.6  Emergency Loan Fund

The Emergency Loan Fund is established to provide UNC Asheville faculty/staff a low interest alternative to borrow money for emergency situations. The Emergency Loan Fund is established through the generous gift of a donor and is maintained by the UNC Asheville Foundation. The maximum loan amount will be $750. Forms are available in the Personnel Office. See UNCA PPM #47 for more information.

7.7  Emergency Response

If an emergency should arise on campus:

  1. dial "911" to report the situation
  2. contact the Office of Public Safety (Security)

If the person reporting the incident cannot reach the Office of Public Safety, they are responsible to:

  1. meet responding agency at the main campus entrance at University Heights and Edgewood Road
  2. contact Health Services if it is a medical emergency
  3. contact Campus Receptionist who will provide information to parties involved
  4. direct all inquiries to the Chancellor or designated representative.

See UNCA PPM #41 for more information.

7.8  Employee Assistance Programs

The Employee Assistance Program is designed to identify troubled employees early, motivate them to seek assistance, and refer them to an appropriate resource for assistance. Visit http://www.unca.edu/hr/benefitsinfo/eap/eap.html and UNCA PPM #42 for more information.

7.9  Faculty Guests

Faculty members are responsible for their personal guests while they are on campus.

7.10  Keys

Faculty are not to duplicate keys to University offices or buildings nor loan those keys to other persons. The Departmental Secretary will coordinate requests and issue of keys, and inform the user of the responsibilities associated with the key(s) issued. Users are fully responsible for issued keys.

All keys are coded to identify the user. No key(s) should be passed from one user to another. Users are responsible for key(s) that can be identified to them even if lost by another. All employees leaving UNC Asheville on a permanent basis will take their keys to the Personnel Department. All other key returns will go through the Departmental Secretary or the Key Shop in the Physical Plant.

  1. Full time faculty may receive Departmental Masters, or individual office keys at the discretion of each individual Department, with appropriate approvals.
  2. Adjunct Professors will receive only individual office keys.

NOTE:  It is strongly recommend that Departments include a lock down device with all future purchases of computers. We will be happy to assist you in the selection of the lock down devise and the installation when it arrives.

7.11  Mail Service

UNC Asheville Mail Services exists to provide timely and error-free mail delivery, collect and post outgoing US mail, collect and distribute intra-campus mail, assist campus mailers to save by taking maximum advantage of automation discounts, provide accurate and timely billing of postage to campus departments, and stay current with rapidly changing regulations and technology in the mailing industry, publishing these to the campus as needed.

Mail Services handles around two million pieces of mail a year. Our Bulk Mail Unit contributes significant savings to UNC Asheville operating budgets each year by automating our large mailings. Mail Services processes International Global Priority, International Express, US Express and Certified Return Receipt Requested mail, insures packages, and will provide Delivery Confirmation receipts for Priority, Certified, and Express mail upon request. Mail Services does not currently sell postal money orders, envelopes, postcards, or stamps, prepare packages for shipment, or process or mail Registered items. Personal mail may be sent through the mail center but it must be stamped. University stationery must not be used for personal correspondence.

UNC Asheville Mail Services is located in the Sam Millar Complex.  The operating hours are Monday through Friday, 7:30 a.m. to 4:30 p.m. For more information, visit http://www.unca.edu/fac_mgmt/mail-manual.html and UNCA PPM #38.

7.12  Parking and Traffic Policies

All UNC Asheville faculty, staff and students must properly register their vehicles with the Public Safety Office. Faculty and staff may purchase parking decals for green designated areas with white lettering by submitting a completed UNC Asheville vehicle registration card and the proper fee to the Public Safety. Additional decals for a second vehicle may be purchased at a reduced fee.

Citations are issued for violation of parking regulations. Penalties, except handicapped violations, are subject to a 50% discount if paid within seven days. Penalties not paid are subject to payroll deduction and are subject to N.C. General Statutes 105A-6(b). A parking citation may be appealed in writing or in person. First obtain a "Notice of Appeal" form from the Public Safety Office within seven (7) calendar days of the citation. Information on the appeals process, date, time and location can be obtained at that time. Citations more than seven (7) days old will not be accepted for appeal. Parking appeals that have been denied will be authorized a 30% discount of the penalty (except handicapped violations) if paid within seven (7) days of the appeal disposition notice.

For the full text see UNCA PPM #19, or the "Traffic and Parking Regulations" brochure available from the Office of Public

 Safety.Parking Services Unit:  http://www.unca.edu/publicsafety/parking.html

Parking Regulations:  http://www.unca.edu/transportation/parkingregs.html

7.13  Safety Health and Environmental Policy

Every employee is entitled to a safe and healthful workplace and the assurance that the University's activities are conducted in a safe and healthful manner not adversely affecting the general public or the environment.

All UNC Asheville employees are responsible for ensuring a work environment which is free from recognized safety, health and environmental hazards. A primary consideration in every job task is to evaluate the safety, health and environmental aspects to avoid detrimental exposure. To accomplish this goal, all personnel must endeavor to provide a safe work place, safe equipment, proper materials, obtain full knowledge and understanding of safety, health and environmental responsibilities, and insist upon safe methods and practices at all times. Personnel will be held accountable for meeting these conditions while working at UNC Asheville.

Safety, health and environmental awareness and results will be valued in personnel performance appraisals along with work performance and quality. Compliance will be ensured through appraisals and inspections performed pursuant to established safety, health and environmental programs.

Guidelines for employees are established in published University Safety Standards and Policies adopted by UNC Asheville. These guidelines reflect the State Employee's Workplace Requirements Program for Safety and Health and are approved by the Chancellor and University Administrative Cabinet.

7.14  Smoking Policy (SD0993S)

As of July 16, 1993, to protect nonsmokers from the health hazards of passive smoke, the Chancellor banned smoking in all indoor areas on campus except for residential rooms. In the case of residential rooms, smoking is permissible when agreed to either by all residents of a room or, when the room is part of a suite, by all residents of the suite.  (See also UNCA PPM #48 for more details.)

7.15  Telephone Use

Faculty are provided with telephones and individual office phone numbers. On-campus calls are made by dialing the 4-digit office extension. Local off-campus calls require dialing 9 to reach an outside line. Work-related long distance calls are made via the university's WATS line, accessed by first dialing 8. Personal long distance cards require a calling card or phone charge card.

7.16  Travel Regulations (see Section 4.1.5)

7.17  Tuition Free Courses for Faculty and Staff

As a benefit of employment at UNC Asheville, employees may take part in three programs designed to assist employees and their dependents with continued education through the University of North Carolina System and North Carolina Community Colleges

The Tuition & Fees Waiver Program is offered to UNC Asheville employees for up to three classes per year (including summer).  These classes may be taken at any UNC campus except summer courses which must be taken at UNC Asheville.  Tuition is waived at all campuses, but not all campuses waive fees.  

The Dependent Scholarship Program offers dependents of UNC Asheville employees an opportunity to apply for a Dependent Scholarship which will credit the studentís account up to $200 per semester for classes taken at UNC Asheville.

The Community College Class Reimbursement Program offers UNC Asheville employees the opportunity to be reimbursed for the cost of tuition for one class (per semester) at a North Carolina Community College, when proof of payment and passing grade are submitted. 

To apply for the Tuition & Fees Waiver Program or Dependent Scholarship Program for fall semester, visit the Human Resources website at www.unca.edu/hr.  Under the "Human Resources" heading, select "Forms" then "Online Forms."  If you are taking a class at a UNC campus other than UNC Asheville, you must obtain the tuition & fees waiver form through the university offering the class (forms are available on the Universitiesí websites).  Please submit the original form to the University offering the class, and a copy of the form to UNC Asheville Human Resources department. 

After submitting the application for the Tuition & Fees Waiver Program, the Dependent Scholarship Program, or the Community College Class Reimbursement Program, you will receive notification from the Human Resources office to inform you of your application status.   If you have questions about any of these programs, contact Human Resources.

7.18  Use of or Access to University Facilities

UNCA PPM #9 describes use of Lipinsky Auditorium, UNCA PPM #20 describes policy on space scheduling and use, and UNCA PPM #24 describes building access. Unless granted permission by contract or otherwise approved by the Chancellor, faculty are not to use University facilities for personal use. To make reservations for campus meeting space, visit http://www.unca.edu/calendar\facilities.asp

7.19  Use of State Owned Vehicles (see Section 4.1.5.2 and UNCA PPM #1)

7.20  FORMS for Section 7.0

No forms for this section.

Faculty Handbook - version 8/12
Handbook for contracts dated prior to 7/1/03 (PDF)
Index | Faculty Senate | UNCA